CGC SPENCER FY26 DS1

Amendment / Modification

This amendment (Amendment Control Number: 70Z08026QMECP0018) provides clarification to offeror questions and updates the "Technical Evaluation Experience Narrative" section of the solicitation. The closing date for Solicitation 70Z08026QMECP0018 remains April 14, 2026, at 4:00 PM (ET). All other terms and conditions of the original solicitation are unchanged.

• Provision 52.212-1: Technical Evaluation Experience Narrative

• The closing date for proposal submission remains unchanged.

• Offerors should review the updated "Technical Evaluation Experience Narrative" requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 70Z08026QMECP001800003, specifically addressing Amendment 3.

• Welding Procedure Approval: The Coast Guard accepts welding procedure approval letters from authorities like NAVSEA in lieu of submitting the entire procedure, but still prefers the actual WPS. Submissions with partial WPSs or letters will be reviewed, with higher confidence given to submissions that include supporting PQRs, WQRs, and continuity logs.
• Technical Experience Requirement: The requirement for drydocking experience in the Technical Experience Narrative has been updated to be removed, as the current availability is dockside.
• Option Item Invocation: Optional Work Items (WI) 1 and 4 will be determined at the start of the Period of Performance (PoP). Optional WI-8 and 9 will be determined after Tank, Clean and Inspect, and CFR reports are submitted for Definite WI-5 and 6.
• Award Date Notification: Bidders can presume the Award date will be sufficiently in advance of the Availability start date to allow for administrative tasks prior to production start.

Provision 52.212-1 has been updated to remove the drydocking experience requirement. Other clarifications may impact how bidders prepare their technical submissions, particularly regarding welding qualifications.

Amendment / Modification

This amendment provides clarification to offeror questions and an updated specification of work for the "Dockside: CGC SPENCER FY26 DS1" requirement.

• Updated specification of work.

• Includes "Amendment 2 QA.pdf" as an attachment.

• The proposal submission deadline remains unchanged: April 14, 2026, at 4:00 PM (ET).

• All other terms and conditions of the original solicitation remain in full force and effect.

Questions & Answers / Clarifications

This document provides answers to questions raised by potential bidders regarding solicitation 70Z08026QMECP00180002, specifically related to Amendment 2.

• Temporary Sanitary Facilities (Work Item 5): If grey water systems are disrupted, contractors must provide vessel-personnel with sanitary facilities within a five-minute walk. These facilities must include shower stalls with privacy screens, sinks with hot/cold water, electrical convenience receptacles, toilets with doors/dividers, and lockable lockers, as per STD SPEC 0000, para 3.2.11.1.
• Fuel Tanks: Refer to drawings in WI 14 of the Specification for information on fuel tanks below the aux machine room deck that may impact deck plating replacement.
• Work Hours: Normal working hours are 0800-1600, but alternate schedules can be agreed upon during the post-award arrival conference.
• Overtime: Overtime is not authorized. Additional hours outside the original bid require a Contract Funds Request (CFR) and approval from the Contracting Officer.
• Base Access: Access to US Coast Guard Base Portsmouth requires specific forms to be filled out by each vendor/personnel prior to contract start. These forms will be provided after award.
• Sewage Pipe Cleaning (Work Item 7): The intent is to flush and clean the complete sewage piping system throughout the ship. Contractors should coordinate with "Sewage Discharge and Transfer Pumps, Renew (OPTIONAL)" and "Sewage Holding Tanks, Clean and Inspect" work items to avoid duplication. Cleaning and flushing should use Coast Guard Drawings 905 WMEC 593-004, 905 WMEC 593-005, 905 WMEC 593-006, and 905 WMEC 593-007 as guidance.

These clarifications provide specific details on requirements for temporary facilities, work hours, overtime authorization, base access procedures, and the scope of sewage system cleaning. Bidders should review these answers to ensure their proposals accurately reflect these requirements.

Specification / Work Item Details

This document outlines the "Specification for Dockside Repairs FY2026" for the USCGC SPENCER (WMEC 905). It details various "Work Items" that specify the requirements for different repair and maintenance tasks to be performed on the vessel during its FY2026 dockside availability.

• Work Item 1: Seawater Heat Exchangers, Clean, Inspect And Hydro (OPTIONAL): Focuses on cleaning, inspecting, and hydrostatic testing of specific heat exchangers.
• Work Item 2: Chill Water System, Clean and Flush: Requires cleaning and flushing of the chill water and heat system.
• Work Item 3: Potable Water Pneumatic Tanks, Clean and Inspect: Involves cleaning and inspecting potable water pneumatic tanks.
• Work Item 4: Sewage Discharge and Transfer Pumps, Renew (OPTIONAL): Requires renewal of sewage discharge and transfer pumps.
• Work Item 5: Grey Water Holding Tanks, Clean and Inspect: Details the cleaning and inspection of grey water holding tanks.
• Work Item 6: Sewage Holding Tanks, Clean and Inspect: Outlines the cleaning and inspection of sewage holding tanks.
• Work Item 7: Sewage Piping, Clean and Flush: Requires cleaning and flushing of the sewage piping system.
• Work Item 8: Tanks, Grey Water Holding, Preserve, Partial (OPTIONAL): Focuses on preparing and preserving the interior surfaces of grey water holding tanks.
• Work Item 9: Tanks (Sewage Holding), Preserve, Partial (OPTIONAL): Details the preparation and preservation of interior surfaces of sewage holding tanks.
• Work Item 10: Temporary Services, Heating and Cooling: Requires the contractor to provide temporary heating and cooling for specified spaces.
• Work Item 11: Engine Room Fan Controllers, Renew: Involves removing and replacing existing engine room fan controllers.
• Work Item 12: Liferail, Renew: Requires renewal of designated sections of the liferail.
• Work Item 13: Hot Water Accumulator Tank, Replace: Focuses on replacing the hot water accumulator tank.
• Work Item 14: Deck Plating, Renew: Requires renewal of deck plating in specific compartments.

The document also includes general requirements, a consolidated list of references (including Coast Guard drawings and publications), government-furnished property, and critical inspection items. It emphasizes compliance with SFLC Standard Specifications and other applicable regulations.

This document is crucial for potential bidders as it defines the specific scope of work, technical requirements, and deliverables for various repair and maintenance tasks. It provides detailed instructions, references, and specifications that bidders must adhere to when preparing their proposals and executing the contract.

Amendment / Modification

This amendment provides clarification to offeror questions regarding solicitation 70Z08026QMECP0018. The closing date for the solicitation remains April 14, 2026, by 4:00 PM ET. All other terms and conditions of the original solicitation are unchanged.

• The amendment specifically addresses questions from offerors.

• A Q&A document (File Name: 70Z08026QMECP0018P00001 Q&A.pdf) is attached as part of this amendment.

• Proposal deadlines are not extended.

• The closing date remains April 14, 2026, by 4:00 PM ET.

• Offerors are reminded to acknowledge receipt of this amendment.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 70Z08026QMECP0018, specifically related to Amendment 1.

• Crane Rigging Support: The contractor must provide crane support; it will not be provided by the customer.
• Laydown/Storage Area: Pier side space is available for KTR equipment, but it is limited. The contractor must submit an equipment/storage/office plan for approval prior to the period of performance start.
• Office Space: No dedicated office space will be provided by the customer for daily KTR business. An area on the ship will be available for weekly progress meetings and other short-term meetings.
• Tank Contents: Tanks will not necessarily be empty prior to award. Content removal and disposal must be in accordance with applicable regulations. For bidding, tanks should be calculated at 95% capacity, with actual estimated amounts to be provided by the cutter upon award.
• Shore Power/Air/Lights: These will not be provided by the customer and must be supplied by the contractor.
• Temporary Access Opening (TAO): The customer does not have a current TAO plan. The contractor must cut a TAO according to specified standards and submit a proposal for approval. A ship check is highly recommended.
• Material Substitution: HY-130 steel plating is no longer commercially available. Strenx 900 steel plating has been approved as a replacement for "B-Class" cutters. Welding procedures and qualifications for Strenx 900 must align with those for HY-130 as outlined in NAVSEA TP 1688.

These clarifications address key logistical, material, and operational aspects, potentially impacting contractor planning, resource allocation, and cost estimation. Bidders should review these responses carefully as they may affect their proposals.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for dockside availability services for the USCGC SPENCER (WMEC-905) during Fiscal Year 2026. It outlines specific line items for services, both definite and optional, and includes provisions for over and above/growth work.

• Definite Items (D-xxx): Services such as cleaning, flushing, inspection, and renewal of various ship systems including heat exchangers, chill water systems, sewage and grey water tanks, piping, pneumatic tanks, and engine room fan controllers. Also includes temporary heating/cooling and liferail renewal.
• Optional Items (O-xxx): Includes optional services like seaward heat exchanger service, sewage pump renewal, grey water tank preservation, and sewage holding tank preservation. An optional composite labor rate is also listed.
• Other Items: Includes GFP Report, Travel and Perdiem, and Laydays.
• Over and Above/Growth Work: Details labor rates and material markup/handling fees that will be applied if additional work is added to the contract scope via modification. These values are for evaluation purposes.

Bidders must use this schedule to provide unit pricing for the listed services. The pricing for definite and optional items, as well as the labor rates and markup for potential growth work, will be critical for proposal evaluation. Bidders need to fill in the highlighted sections for labor rates and material markup for growth work.

Specification / Statement of Work

This document outlines the specifications for dockside repairs to the USCGC SPENCER (WMEC 905) for Fiscal Year 2026.

The specification details various "Work Items" that encompass specific repair and maintenance tasks. These include:

• Seawater Heat Exchangers: Cleaning, inspection, and hydrostatic testing (optional).
• Chill Water System: Cleaning and flushing.
• Potable Water Pneumatic Tanks: Cleaning and inspection.
• Sewage Discharge and Transfer Pumps: Renewal (optional).
• Sewage Holding Tanks: Cleaning and inspection.
• Sewage Piping: Cleaning and flushing.
• Grey Water Holding Tanks: Cleaning, inspection, and preservation (optional).
• Temporary Services: Providing temporary heating and cooling.
• Engine Room Fan Controllers: Removal and replacement.
• Liferail: Renewal of designated sections.
• Hot Water Accumulator Tank: Replacement.
• Deck Plating: Renewal of specified areas.

Each work item details specific procedures, references to drawings and standard specifications (SFLC Std Spec), and requirements for testing, inspection, and documentation (e.g., CFR submissions).

Several work items list government-furnished property, including various gaskets, cooler parts, and specific equipment like the "Custom Engine Room Fan Controller" and "Hot Water Accumulator Tank".

The document pertains to "FY2026" and "DOCKSIDE AVAILABILITY FY2026".

• The document is Revision 0, dated 21 January 2026.
• It references numerous Coast Guard drawings, technical publications, and SFLC Standard Specifications that contractors must adhere to.
• Specific attention is given to environmental protection requirements, welding procedures (including HY-130 and Strenx 900 steel), and quality assurance measures.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quotation - RFQ) for commercial products and services. It outlines the requirements for the "Dockside Repairs of the USCGC SPENCER" vessel, which is home-ported in Portsmouth, VA. The acquisition is set aside for Small Business.

• The core requirement involves dockside repairs for the USCGC SPENCER.

• Specific technical requirements include:

  • Technical Capability Submission (15 pages max)
  • Technical Experience Narrative (5 pages max)
  • Past Performance Submission (3 pages max)
  • Price Schedule (Attachment 1)

• Detailed requirements are outlined in various sections, including Technical Approach, Quality Control, Coating Plan, Subcontract Plan, System Flushing and Cleaning Plan, Heat Exchanger Cleaning and Testing Plan, Welding Documentation, and Technical Experience.

• Contract Type: Firm Fixed Price

• Period of Performance: August 31, 2026, to October 25, 2026.

• NAICS Code: 336611 (Shipbuilding and Repair and Maintenace and Conversion of Vessels)

• Size Standard: 1300 employees

• Offer Due Date: April 14, 2026, 16:00 Local Time.

• Quotes must be submitted via email to the Contracting Officer and Contract Specialist.

• Evaluation Factors: Technical Capability, Experience, Past Performance, and Price. Technical Capability, Experience, and Past Performance are significantly more important than Price.

• Quotes must be valid for 90 calendar days from the quote receipt date.

• This acquisition is 100% set aside for Small Business.

• Site visits are strongly encouraged and must be scheduled and completed by April 3, 2026.

• The last day to request drawings is April 1, 2026.

• Questions regarding the solicitation are due by April 7, 2026, and will be answered via amendment.