CJIS - Yuma Carpet Tiles

Justification for Other Than Full and Open Competition

This document justifies a sole-source acquisition for carpeting for the Federal Bureau of Investigation (FBI), CJIS Division's Main Building office areas. The action is being taken because the existing carpeting presents a safety hazard (tripping) and is costly to maintain due to its need for frequent replacement after access to underfloor utilities.

• Replacement of carpeting in the CJIS Division's Main Building hallways and office areas.

• Approximately 1600 square yards of carpeting required.

• Carpeting must be "710U0 Yuma Carpet Tile 24" x 24" 22 oz. 87750 Word Play" to match existing color.

• The carpet must be durable enough to be removed and reinstalled multiple times to access underfloor utilities without damage or loss of shape.

• Includes carpeting, glue, and a fee for custom color and pattern match.

• Contract type: Firm Fixed Price.

• Estimated Contract Dollar Value: [Redacted]

This document is a justification for sole-source procurement, not a solicitation. It outlines the rationale for not seeking full and open competition.

This is a sole-source justification, citing FAR 8.405-6(c) and FAR 8.405-6(a)(1)(i)(B) due to unique or highly specialized requirements. Continental Flooring Company is identified as the only source capable of providing the exact carpet needed due to their possession of the custom color and pattern formula, and their original installation.

• The current carpeting is a safety hazard and a cost burden.
• Market research indicates past purchases of similar carpet at varying costs per yard.
• Continental Flooring Company is the original supplier and holds the unique formula for the required carpet.
• The FBI will continue market research for future acquisitions to ensure full and open competition where possible.

Justification for Other than Full and Open Competition

This document justifies the Federal Bureau of Investigation (FBI), CJIS Division's need to procure carpeting for its Main Building office areas using other than full and open competition, citing FAR 8.405-6(c). The acquisition is for a firm-fixed-price contract to purchase approximately 1600 square yards of carpeting, including glue and custom color/pattern matching.

• Item: Carpeting for CJIS Division Main Building office areas.

• Quantity: 1600 square yards.

• Specifications: 710U0 Yuma Carpet Tile, 24" x 24", 22 oz., 87750 Word Play (custom color and pattern match to existing carpet).

• Includes: Carpeting, glue, custom color/pattern match fee.

• Estimated Cost: $64,788.24

• Statutory Authority: FAR 8.405-6(a)(1)(i)(B) - Only one source is capable of providing the unique or highly specialized supplies.

• Reasoning: The required carpet is a custom color and pattern match to the existing carpet installed when the building was constructed. Continental Flooring Company, the original supplier, is the only entity possessing the formula for this specific custom match. Using a different carpet would create a safety hazard due to tripping from mismatched thickness and would necessitate replacement when removed for utility access, as the current carpet stretches and cannot be reinstalled.

• Name: Continental Flooring Company

• Address: 9319 N. 94th Way, Suite 1000, Scottsdale, AZ 85258

• Contract: GSA Advantage Contract Number: GS-03F-001BA

• POC: Marsha Kluge, 480-281-1241

• Historical data shows increasing costs for similar carpet (FY16: $17.36/yard, FY19: $20.14/yard, FY20: $23.97/yard).

• Continental Flooring Company's quote of $35.04 per yard has been deemed fair and reasonable by the Contracting Officer's Representative (COR).

The FBI will continue market research for future acquisitions to ensure full and open competition is utilized where possible.