M--CLEAN AND INSPECT CULVERTS - FLAMINGO DISTRICT

Amendment / Modification

• This amendment (0001) is issued to provide Attachment F: Questions and Answers.

• No further questions will be accepted.

• No additional guided site visits will be offered.

• The due date for receipt of offers is extended to Tuesday, April 7, 2026, at 5:00 PM EDT.

• Attachment F (Questions and Answers) is provided.

• The due date for receipt of offers has been changed.

• The deadline for submitting offers has been extended to April 7, 2026.

• The Period of Performance is now stated as 10/01/2026 to 03/31/2027.

Questions & Answers / Clarifications

This document is Amendment No. 0001 to Solicitation No. 140P5426Q0005, providing responses to questions received regarding the solicitation. It clarifies various aspects of the project, including scope, environmental considerations, and operational procedures.

• Attachments: Six attachments were posted with the solicitation in SAM.gov.
• Equipment Staging: Equipment is permitted only on the shoulder of the road; no equipment is allowed in wetlands. No staging or heavy machinery operation is permitted in wetlands.
• Scope of Work: The contractor's scope includes a 15-foot radius clearing from the inlet and outlet of culverts. Trimming of limbs greater than 3" dbh requires approval. All vegetation and debris must be hauled off-site.
• Cleaning Standard: All debris and sediment must be removed. The rear-facing spray nozzle should force debris toward the vacuum, which captures it for off-site disposal.
• CCTV Inspection: A full inspection and elevation survey are required for culverts, regardless of water levels. A full in-depth DOT inspection is required, including measurements of defects where observable.
• Environmental Sensitivity: All culverts are in areas with environmental sensitivity, potentially serving as foraging and sheltering sites for protected species under the Endangered Species Act. A Biological Monitor is required on-site daily.
• Work Restrictions: Work must occur outside the nesting season for American crocodiles (March 1 - August 31). The Biological Monitor will advise on preventing impacts from project actions.
• Water Source: Contractors must supply their own water. No on-site water access is available for cleaning operations.
• Disposal: All collected materials (solid debris, slurry/wastewater) must be collected and disposed of off-site. No on-site disposal areas exist. Receipts and manifests are required.
• Work Hours: Working weekends or after hours is not permitted.

This amendment incorporates clarifications that may affect how bidders interpret requirements and plan their approach. Bidders should review these Q&As carefully to ensure their proposals align with the clarified scope and constraints, particularly regarding environmental protections and disposal procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for routine maintenance to preserve the hydraulic conduits (culverts) that transport water beneath the roadways within Everglades National Park, Flamingo District.

• Clean and inspect 117 culverts ranging from 12" to 48" in diameter and 12' to 87' in length.

• Remove all sediment, vegetation, and debris that could clog the culverts and inhibit water flow.

• Dispose of all removed debris and vegetation offsite.

• Inspect each culvert via camera after cleaning to document its condition, identifying undermining, joint failure, and structural integrity deficiencies.

• Generate a comprehensive inspection report including photos, quantity takeoff, cost estimate for repairs, and GPS coordinates.

• Clear vegetation and debris within a 6' semicircle around culvert openings for unobstructed access.

• Culverts must be inspected on a regular basis to ensure functional hydraulic performance and structural adequacy.

• Daily reports of performance activity are required, including date, project title, contractor name, weather/ground conditions, number of employees, equipment used, description of work performed, and any issues encountered. Reports are to be emailed weekly.

• Periodic and final inspections will be conducted by the Government.

• Period of Performance: Within 90 days after Notice to Proceed, authorized from October 1, 2026 – March 1, 2027.

• Place of Performance: Flamingo District, Everglades National Park, 1 Flamingo Lodge Hwy - C469, Homestead, FL 33034.

• Safety & Environmental Compliance: Develop a Hazard Analysis & Safety Plan, use appropriate PPE, comply with OSHA and EPA regulations. Special attention must be paid to threatened and endangered species (Wood Storks, Eastern Indigo Snakes, Bonneted Bats, Florida Panthers, American Crocodiles) and non-native species.

• Contractor must obtain prior approval for any road service disruptions.

• An on-site pre-performance meeting is required.

• Adherence to Everglades National Park Compliance Division Requirements is mandatory.

• Submittals are required, including a "Summary of Work" document, equipment list, work plan, Hazard Analysis & Safety Plan, Debris Disposal Plan, Project Schedule, and Inclement Weather Plan.

• Contractor employees must possess valid driver's licenses and comply with all traffic regulations and park parking procedures.

• Government-furnished property, materials, or supplies are not provided.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT E: Submittal Register," outlines the required submittals from a contractor and their respective due dates to the Contracting Officer's Representative (COR).

• Official Submittal Register: Due 10 days after award.
• Jetting Nozzle Specifications: Due 10 days after award.
• Biological Monitor Resume: Due 10 days after award.
• Biological Monitor Wildlife Log: Due 10 days after award.
• Hazard Analysis and Accident Prevention Plan: Due 15 days after award.
• Inclement Weather Plan: Due 15 days after award.
• Demolition & Disposal Plan: Due 15 days after award.
• Initial Project Schedule w/ Schedule of Values: Due 15 days after award.
• Equipment List: Due 15 days after award.
• Contractor's Contract Modification Request Form: Due 15 days after award.

This attachment is crucial for bidders to understand the post-award administrative requirements and timelines. It details the specific documents that must be submitted and by when, which is essential for project planning and compliance.

Form / Attachment / Pricing Sheet

This document is a table listing culverts, including their quantity, asset number, description, and location. It appears to be an attachment providing detailed specifications for materials or components related to a larger project.

• Quantity (QTY): The number of units for each culvert.
• Asset: A unique identifier for each culvert.
• Description: Details about the culvert, including material (Galvanized Steel or Reinforced Concrete), length, and diameter (e.g., 14 FT, 12 IN or 40.0 FT, 24.0 IN).
• Location: Specific location identifiers, such as "FLVC Guy Bradley Trail" or "FLMR RTE 010 Flamingo Route 10", and associated codes (e.g., 77946, 83627).

This attachment provides specific details on the types and quantities of culverts required for the opportunity. Bidders should use this information to understand the material and scope of work related to culvert installation or replacement, and to accurately price their proposals.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items, seeking cleaning and inspection services for culverts in the Flamingo District of Everglades National Park. The National Park Service intends to award a Firm-Fixed Price Contract.

• Service: Cleaning and inspection of culverts.

• Location: Flamingo District, Everglades National Park.

• Product/Service Code: M1KZ

• Period of Performance: October 1, 2026, to March 31, 2027.

• Delivery: By March 31, 2027.

• Contract Type: Firm-Fixed Price Contract / Purchase Order.

• Estimated Value: Not explicitly stated, but the NAICS Size Standard is $15M.

• Submission Deadline: April 3, 2026, 05:00 PM EST.

• Submission Method: Email to noelli_medinamarin@ios.doi.gov with subject line: QUOTE – 140P5426Q0005.

• Required Documents: Completed SF18 and Pricing Table/Schedule, contractor response sections of FAR 52.204-24, Technical Approach for Services, Past Performance References, and a formal quote on company letterhead.

• Evaluation Factors: Price Proposal, Ability to provide requested services/Technical Proposal, Completion time, and Past Performance (including no active SAM.gov exclusions). Technical and past performance are considered equal to or more important than price.

• Set-Aside: Total Small Business.

• NAICS Code: 238990 - All Other Specialty Trade Contractors.

• Requirements: Companies must have a valid Unique Entity ID (UEI) and active SAM.gov registration. Offerors must be self-certified under NAICS 238990 in SAM.gov.

• Site Visit: Mandatory for interested parties on March 19, 2026, at 09:00 AM EST at the Ernest F. Coe Visitor Center.

• Questions Due: March 25, 2026, 05:00 PM EST. Submit questions via email to noelli_medinamarin@ios.doi.gov.

• Provisions & Clauses: Incorporated by reference, including FAR 52.212-2 Evaluation and FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

• Payment: Via the Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is Attachment F, a Submittal Form for the Transmittal - National Park Service. It is used by contractors to formally submit items for review and approval related to a project at Everglades National Park.

• Park: Everglades National Park
• Project: Field for project name.
• Contractor: Field for contractor name.
• Subcontractor/Supplier: Field for subcontractor or supplier name.
• Contract No.: Field for contract number.
• Transmittal No., Sheet, of, Date: Fields for tracking submittal details.
• PMIS No.: Field for PMIS number.
• Item Table: Columns include Item No., Specification Section No., Paragraph No., Description of Item (Size, Type, Name, Manufacturer, Use, Etc.), No. of Copies Submitted, No. of Copies Returned, Approved, Approved with Notes, and Disapproved - Resubmit.
• Contractor Signature Block: Includes Title, Date, and a certification statement regarding review for accuracy, completeness, and compliance with contract requirements (FAR 52.236-21).
• Review Comments: Section for comments.
• Recommended by Block: Includes Title and Date.
• Action By Block: For Contracting Officer's Representative, includes Title and Date.
• Approval Statement: Notes that approval is subject to contract provisions and is for general concurrence only.
• Submittal Log Dates: Tracks dates from contractor and reviewer.
• Distribution: Checkboxes for distribution to Contractor, DSC File, COR, A/E, DSC Interim, COR Interim, and Contractor Interim.

Bidders will use this form to submit required documentation, such as technical proposals, samples, or other deliverables, for government review and approval as specified in the solicitation. It outlines the required information and approval process for submittals.

Form / Attachment / Pricing Sheet

This document, "Attachment C: Everglades National Park Everglades Compliance Division Requirements," outlines specific conservation measures and biological monitoring requirements that contractors must adhere to while performing work within Everglades National Park. It details procedures to minimize impacts on listed and sensitive species.

• Listed Species Conservation Measures: Specific protocols for handling encounters with various species including Cape Sable seaside sparrows, Eastern black rails, wood storks, Florida panthers, Florida bonneted bats, tricolored bats, American crocodiles, and Eastern indigo snakes. This includes work stoppage protocols, reporting requirements, and restrictions on handling or removing animals.
• Vegetation Removal and Tree Trimming Conservation Measures: Guidelines for clearing vegetation, including restrictions on foreign material, speed limits, equipment staging, vegetation clearance limits, stump grinding, material disposal, and prohibitions on removing mangrove roots or certain trees without authorization.
• Interior Culvert Cleaning and Inspection Conservation Measures: Specifies methods for culvert cleaning, such as using hydrovac excavators, avoiding ground disturbance, and proper disposal of removed materials.
• Biological Monitoring: Mandates the presence of a qualified Biological Monitor on-site throughout the project to identify risks, avoid/minimize impacts on sensitive species, and document wildlife encounters. The monitor's qualifications require approval from the EVER Biological Resources Division.

This attachment is critical for bidders to understand the environmental compliance obligations associated with the project. It directly impacts project planning, execution, and costs by dictating specific operational constraints, monitoring requirements, and potential delays due to wildlife encounters. Bidders must factor these requirements into their proposals and project execution plans to ensure compliance with National Park Service regulations.

Form / Attachment / Pricing Sheet

This document, titled "Flamingo Main Park Road Culvert Locations," provides a map detailing the locations of culverts along the Flamingo Main Park Road in Everglades National Park. It serves as a visual reference for the placement of these culverts.

• The map displays "Park road" and "Culvert" locations.
• It includes a scale bar in both kilometers and miles.
• The document indicates it was produced by the National Park Service, South Florida Natural Resources/GIS Division, in September 2023.
• A note on the second page indicates "Additional Culvert (#114) added to 107782/Clean and Inspect Culverts – Flamingo District Project 5-28-24."

This attachment is relevant for bidders by providing geographical context for the culvert locations within Everglades National Park. It may be used in conjunction with other solicitation documents (e.g., SOW/PWS) to understand the scope of work related to culvert maintenance, inspection, or repair, particularly concerning the Flamingo Main Park Road and the addition of Culvert #114.