Coconino National Forest - Procurement of 140,000 Tree Shelters

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The U.S. Department of Agriculture (USDA) intends to award a contract based on the best value to the Government, utilizing a lowest price technically acceptable evaluation method.

• The Schedule of Items (Attachment 1) details the specific products and services required.

• Offerors must demonstrate the ability to meet schedule requirements and clearly explain any deviations from the Statement of Work (SOW).

• Technical data and supporting documentation are available via solicitation attachments.

• Award Type: Anticipated to be a single award, but multiple awards are possible if deemed in the best interest of the Government.

• Delivery: All items are required by September 30, 2026. Early deliveries are accepted.

• F.O.B. Point: Destination is requested for all deliverables.

• Submission Deadline: Questions are due by June 2, 2026, 5:00 PM EST. The offer submission deadline is not explicitly stated but implied by the question deadline.

• Evaluation Criteria: Quotes will be evaluated on a lowest price technically acceptable basis. The lowest priced offer will be evaluated for technical acceptability first. If not acceptable, the next lowest priced offer will be evaluated, and so on.

• Technical Approach: Must demonstrate a sound and compliant approach, meeting all requirements and showing thorough understanding. Minimum information required includes ability to meet SOW schedule and detailed explanations of any unmet requirements.

• Price: Must be fair and reasonable as requested in the Schedule of Items.

• Offer Acceptance Period: Offerors must hold prices firm for 90 calendar days from the offer receipt date.

• Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

• Various small business provisions and certifications are listed as applicable if checked, indicating potential set-aside considerations or requirements.

• The document incorporates numerous FAR and AGAR clauses and provisions by reference, including those related to commercial products/services, contractor employee rights, combating trafficking in persons, and specific USDA requirements regarding anti-discrimination, DEI, and unenforceable supplier terms.

• Agency protest procedures (Tier 1 and Tier 2) are outlined.

Solicitation / RFP / RFQ

This solicitation is for the procurement of 140,000 tree shelters. These shelters are intended to protect planted tree seedlings during post-fire tree planting efforts, aiming to maximize seedling survival and vigor, reduce replanting needs, and expedite the return of planted acres to the timber base.

• 140,000 tree shelters.

• The shelters are for the protection of planted tree seedlings.

• Period of Performance: June 1, 2026, to September 30, 2026.

• Delivery Date: September 30, 2025 (Note: This date appears to be a typo and likely intended for a future year, consistent with the Period of Performance).

• Flexibility in delivery: If the full 140,000 shelters cannot be delivered by June 30, 2026, up to 70,000 shelters may be postponed until September 30, 2026.

• Offer Due Date: June 9, 2026, 1700 ET.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-4, and 52.212-5.

• The North American Industry Classification Standard (NAICS) code is 113210, with a size standard of $20.5 million.

• The acquisition is set aside for Small Business.

• The issuing agency is USDA Forest Service, CSA East 5.

• The solicitation number is 1244432600025.

Solicitation / RFP / RFQ

This document outlines a solicitation for the procurement of 140,000 "Tree Shelters, 18-inch High-UV with 3 metal tines (preassembled)" for the Coconino National Forest's reforestation planting project. The shelters are intended to protect seedlings.

• Product: 140,000 tree shelters, 18-inch high, High-UV polymer material, conical shape (approx. 7-inch base diameter tapering to 4-inch top).

• Features: Must include 3 pre-assembled metal tines for 8" soil penetration, solid polymer material (no mesh), rigid enough for manual insertion, stackable for transport, and reusable.

• Deliverables: Contractor-furnished tree shelters meeting specifications.

• Contract Type: Firm Fixed Price.

• Period of Performance: June 1 – September 30, 2026.

• Estimated Delivery: On or before June 30, 2026. Partial delivery (up to 70,000) may be postponed to September 30, 2026.

• Delivery Location: Mormon Lake Work Center, 4373 S. Lake Mary Road, Flagstaff, AZ 86005.

• Award Basis: Lowest Price Technically Acceptable (LPTA).

• Pre-Award Questions Deadline: Email to Ashley.Stoltzfus@usda.gov by June 2nd, 2026, 5:00 PM EST.

• Quotes Submission Deadline: Email to Ashley.Stoltzfus@usda.gov by June 9th, 2026, 5:00 PM EST.

• Award Intent: The Forest Service intends to award a single contract for all items.

• Offerors must be registered in SAM.gov.

• The government will consider fair market value for materials, labor, and incidentals.

• Estimated total quantity is 140,000 units (70,000 by 06/30/2026 and 70,000 by 09/30/2026).