Construction of two ADA ramps at U.S. Embassy in Madrid

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for the construction of two wheelchair ramps at the U.S. Embassy in Madrid, Spain, to enhance accessibility for individuals with disabilities.

• Location: Ramps will be situated at the cafeteria and the back alley of the U.S. Embassy.

• Prior to Implementation: Includes required site visits, surveys, coordination for local permits, and submission of a document package before award. This package must contain product data, manufacturer's installation instructions, design, bill of materials, a finalized Work Plan with a Critical Path Method (CPM) schedule, existing/proposed diagrams, equipment details, and a materials list. A post-Notice to Proceed submittal includes an Activity Hazard Analysis (AHA) and a list of personnel for access approval.

• Implementation: Requires area isolation and access restriction, with works performed by knowledgeable staff adhering to security rules. An Accident Prevention Plan must be submitted.

• Line Item 1: Ramp Cafeteria Patio: Details the construction process including clearing, anchoring metal legs, erecting the metal structure, installing the deck/ramp surface (concrete pour with non-slip finish), constructing side brick walls, preparing walls for stone cladding, installing stone tiles on side walls and ramp surface, and handrail installation. Drainage rerouting is also specified.

• Line Item 2: Back Alley Patio: Outlines the construction of a ramp system with straight sections, non-slip ribbed galvanized steel walking surfaces, metal legs anchored to the ground/floor, and side rails. It also details the construction of side brick walls, preparation for stone cladding, installation of stone tiles on side walls and ramp surface, and handrail installation. Drainage at the bottom of the ramp is included.

• Ramps must comply with ADA or local accessibility standards, with a maximum slope of 1:12.

• Landing platforms must be at least 1.5 x 1.5 meters.

• Handrails must be continuous, non-slip, easy to grip, durable, and corrosion-resistant, installed on both sides at a height of 34-38 inches.

• All metal surfaces require treatment for corrosion resistance and durability.

• The structure must be stable and support a minimum load (e.g., 250 kg/m²).

• The site must be left clean and orderly upon demobilization.

• "As-built" drawings are required before final acceptance.

• Location: U.S. Embassy Madrid, Spain.

• Period of Performance: Project starts within 5 calendar days after Notice to Proceed (NTP). Total completion is no later than 45 calendar days after NTP, including final cleanup. Line Item 1 is 30 calendar days, and Line Item 2 is 15 calendar days.

• Compliance with specified codes and standards (OSHA, ICBO, NFPA, etc.).

• Coordination with local authorities for permits.

• Submission of various technical documents and plans.

• Use of specific materials (e.g., solid clay brick, corrosion-resistant metal tubing, natural stone with non-slip finish).

• Ensuring safety features to prevent injury and tripping hazards.

Amendment / Modification

• The document is Amendment 0001 to Solicitation 19SP5026Q0011, dated 03/30/2026.

• It amends the solicitation as set forth in Item 14. The hour and date for receipt of offers is NOT extended.

• Attachment 2 – Statement of Work (SOW) has been changed to include/modify the following:

  • Section 2.3.8 is updated to clarify that masonry construction for the new ramp is acceptable, provided structural demonstration that it does not overload the existing structure.
  • A revised Attachment 2 – Statement of Work is hereby attached.

• Attachment 2 – Statement of Work (SOW)

• Section 2.3.8 of the SOW

• The deadline for receipt of offers is NOT extended.

• Bidders must acknowledge receipt of this amendment prior to the specified offer due date and time.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Supply and Installation of Fire-Rated Doors at the Chief of Mission Residence in Madrid, Spain" opportunity.

• Cafeteria Staircase Railing: The existing railing does not meet accessibility requirements and must be removed and replaced.
• Ramp Construction: Masonry construction for new ramps is acceptable if structural calculations demonstrate it does not overload the existing structure. The Statement of Work has been amended to reflect this.
• Cafeteria Awning: The awning structure can be raised by 10 cm for additional ramp clearance.
• Handrails: Handrails are required on both the cafeteria ramp and the back alley ramp, as specified in the Statement of Work.
• Ramp Anchoring: If bolting is necessary for the cafeteria ramp, all penetrations must be sealed due to the waterproofing membrane below the floor. Railings should be anchored to the brick wall.
• Electrical Outlet: The Embassy will arrange for the relocation of an electrical outlet in the cafeteria ramp installation area.
• Back Alley Ramp Encroachment: The back alley ramp will not encroach on the street; the curb will be lowered.
• Back Alley Ramp Hinged Section: A section of the back alley ramp must remain hinged to allow for opening.

This Q&A document clarifies requirements and notes an amendment to the Statement of Work regarding ramp construction. Bidders should review these answers to ensure their proposals accurately reflect the project's specifications.