Control Systems Replacement - Facility 129 Vance AFB

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the removal and replacement of the existing controls system for Facility 129 at Vance Air Force Base, Oklahoma. The project includes the installation and integration of new Comfort Point Open (CPO) controllers with the existing Energy Management Controls System (EMCS) / Enterprise Building Integrator (EBI) System.

• Removal of the existing R7044 Controls system.

• Installation of new Honeywell BACnet Comfort Point Open (CPO) controllers.

• Integration of new controllers with the existing Honeywell Building Automation system network.

• Provision and installation of all required equipment, wiring, and Direct Digital Control (DDC).

• Integration of applicable datapoints for affected mechanical systems.

• Reuse of existing field devices where applicable.

• Contractor is responsible for verifying site conditions and dimensions.

• Contractor must maintain clean work areas and restore the site to preconstruction conditions or better.

• Location: Vance Air Force Base, Oklahoma, Facility 129.

• Project Duration: 40 calendar days total.

  • Non-Performance Period: Up to 30 calendar days for mobilization and material lead time.
  • Performance Period: 10 calendar days after Notice to Proceed.

• Warranty: 1-year warranty for labor and material.

• Schedule: Contractor to submit a project schedule to ASRC Construction Management.

• Work Restrictions: Compliance with underground utility identification, work hours (normal 7:30 AM - 4:30 PM, M-F, with exceptions requiring approval), access to occupied buildings, and security pass requirements.

• Personnel: Contractor must provide a qualified on-site Superintendent and a Quality Control representative.

• Safety: Work must comply with DAFMAN 91-203 and OSHA standards.

• Materials: Must meet the Buy American Act. Prohibited materials include mercury, toluene, chlorinated solvents, and certain glycol ethers. Hazardous chemicals require approved SDS. All materials and shop drawings require approval prior to purchase.

• Waste Disposal: Contractor is responsible for removing all non-hazardous waste and recyclable materials from Vance AFB to approved facilities. Attic stock of removed controllers must be provided.

• Appendices: Includes Site Photos, Bid Form, and Drawings (Facility 129 Floor Plan).

Form / Attachment / Pricing Sheet

This document, "General Provisions and FAR Flowdown Provisions for Commercial Products and Commercial Services Under a U.S. Government Prime Contract (PR-TMP-11) (Rev 9.2) Effective 10/1/2025", outlines the terms and conditions that govern the contract between ASRC Federal Holding Company (BUYER) and the Seller. It details the general provisions and flowdown clauses from the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other agency regulations that are applicable to the contract.

Section I: General Provisions covers a wide range of contractual terms, including:

• Formation of Contract and Terms and Conditions
• Applicable Laws (including Maryland law and federal common law of government contracts)
• Assignment and Subcontracting
• Changes to the contract scope, delivery, or terms
• Commercial Computer Software rights
• Communication with BUYER Customer
• Compliance with Laws (including Fair Labor Standards Act, OSHA, etc.)
• Confidentiality of Buyer's and Seller's Information
• Contract Direction and Default procedures
• Definitions of key terms (Contract, FAR, BUYER, SELLER, Work, etc.)
• Disputes resolution process
• Equipment and BUYER's Property
• Export Control requirements
• Force Majeure events
• Gratuities and Kickbacks prohibition
• Indemnification obligations
• Independent Contractor relationship
• Inspection and Acceptance criteria
• Insurance requirements
• Intellectual Property ownership and rights
• Limitation of Funds (if applicable)
• New Materials standards
• Packing and Shipment instructions
• Payments, Taxes, and Duties
• Precedence of contract terms
• Quality Control System requirements
• Release of Information policies
• Severability of contract clauses
• Stop Work Order procedures
• Survivability of certain clauses post-termination
• Termination for Convenience clauses
• Timely Performance expectations
• Use of Information policies
• Waiver, Approval, and Remedies
• Warranty terms

Section II: FAR, DFARS, and Other Agency Flowdown Clauses incorporates numerous specific clauses from various federal regulations, including:

• FAR clauses related to gratuities, confidentiality, prohibitions on certain entities, commercial products/services, labor standards, and more.
• DFARS clauses related to whistleblower rights, disclosure of information, export control, and specific acquisition restrictions.
• GSAR, HSAR, EPAAR, and DEAR clauses, depending on the specific agency involved in the prime contract.

This document is critical for any potential bidder as it establishes the foundational legal and contractual framework for any work performed under this contract. Bidders must review these provisions to understand their rights, responsibilities, and obligations, including compliance with all applicable laws and regulations, intellectual property rights, insurance requirements, and dispute resolution processes. The extensive list of flowdown clauses indicates the complexity and regulatory environment of the contract, which may impact a bidder's ability to perform and their pricing strategy.

Questions & Answers / Clarifications

This document serves as a Q&A log for the FP1024449 Control System Bldg 129 opportunity. It is intended to capture and answer vendor questions regarding the solicitation.

This section is currently empty, indicating that no questions have been submitted or answered yet. The document states that all submitted questions will be added and answered by the indicated date.

As no questions have been answered, there is no current impact on the solicitation requirements, due dates, or submission rules. Bidders should monitor this document for future updates and answers to their inquiries.

Form / Attachment / Pricing Sheet

This document is a revision of the U.S. Department of Labor's Service Contract Act Wage Determination, specifically Revision No. 18, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in Oklahoma County, Oklahoma.

• Occupational Codes and Titles: Lists specific job titles and corresponding codes.
• Minimum Wage Rates: Specifies the hourly wage rate for each listed occupation.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and Paid Sick Leave (EO 13706 rate of $5.09/hour or $203.60/week).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Vacation and Holidays: Details paid vacation (2-4 weeks based on service years) and paid holidays (11 per year).
• Conformance Process: Explains the procedure for classifying and determining wages for occupations not explicitly listed.

This document is critical for bidders to understand the minimum labor costs associated with performing services under the contract. It directly impacts the pricing of proposals by defining required wage rates and fringe benefits for all covered employees. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document is the "Annual Commercial Products & Services Representations and Certifications (PR-TMP-01) (Rev 10.0)" form, effective October 1, 2025. It requires offerors/sellers to complete specific representations and certifications. Failure to complete this form accurately may result in the rejection of bids or proposals as non-responsive.

• Acknowledgement: Offerors must sign to attest that the provided representations and certifications are current, accurate, and complete. They must also notify ASRC Federal of any changes prior to award.
• Electronic Signatures: Offerors must indicate if their business organization permits electronic signatures and if their legal jurisdiction accepts them.
• SAM Registration Option: Offerors can choose to use their completed electronic representations and certifications from the System for Award Management (SAM) if they have updated them within the last 12 months. Otherwise, they must complete Parts A and B of this form.
• Part A (All Offerors): Requires information about the Offeror/Seller's legal entity, address, contact details, DUNS/UEI/CAGE codes, business size status, socio-economic categories (e.g., small disadvantaged business, women-owned small business), and primary NAICS codes. It also includes sections related to executive compensation reporting requirements (FAR 52.204-10).
• Part B (If not registered in SAM): Includes specific certifications regarding payments to influence Federal transactions (FAR 52.203-11), covered telecommunications equipment or services (FAR 52.204-26), and debarment, suspension, or proposed debarment (FAR 52.209-5). It also includes disclosures regarding ownership or control by a government of a terrorist country or a foreign government (DFARS 252.209-7001 and 252.209-7002).

This form is critical for eligibility. Bidders must complete it accurately and thoroughly. They need to decide whether to rely on their SAM registration or complete the form sections. The information provided impacts their responsibility determination and eligibility for award, particularly concerning small business status, foreign ownership, and compliance with Federal regulations.