Control Systems Replacement Facility 255, Vance AFB

Questions & Answers / Clarifications

This document serves as a repository for questions submitted by potential bidders regarding the FP1024489 Control System Bldg 255 opportunity. It is intended to provide answers to these questions once reviewed by the requester.

As of the current document version, no questions have been submitted or answered. The document is structured to receive and display questions and their corresponding responses.

This document is a placeholder for future clarifications. It does not currently impact the solicitation requirements, due dates, or submission rules. Bidders should monitor this document for updates.

Form / Attachment / Pricing Sheet

This document is the "Annual Commercial Products & Services Representations and Certifications (PR-TMP-01) (Rev 10.0)" form, effective 10/1/2025. It requires offerors/sellers to complete specific representations and certifications. Failure to complete this form accurately and on time may result in the rejection of bids or proposals as non-responsive.

• Acknowledgement: Offerors must sign to attest that the representations and certifications are current, accurate, and complete, and agree to notify ASRC Federal of any changes prior to award.
• Electronic Signatures: Offerors must indicate if their organization permits electronic signatures.
• SAM Registration Option: Offerors can choose to use their electronic submissions in the System for Award Management (SAM) if completed within the last 12 months, or complete Parts A and B of this form.
• Part A (All Offerors): Requires information on the Offeror/Seller's legal entity, contact details, business size, socio-economic category, major supplies/services, and NAICS codes. A copy of the W-9 is also required. This part emphasizes ASRC Federal's policy to provide maximum practicable opportunity for small businesses.
• Part B (If not registered in SAM): Includes certifications regarding payments to influence Federal transactions (FAR 52.203-11), covered telecommunications equipment or services (FAR 52.204-26), and debarment, suspension, or proposed debarment (FAR 52.209-5).
• Executive Compensation Reporting: Sections address reporting executive compensation and first-tier subcontract awards as required by FAR 52.204-10, with specific questions regarding gross income, federal financial assistance, and public availability of compensation information.
• Additional Clauses: Includes provisions related to ownership or control by a government of a terrorist country (252.209-7001) and control by a foreign government (252.209-7002).

This form is critical for determining eligibility for contract award. Bidders must complete it accurately and submit it as instructed. It requires self-certification on various aspects of business operations, compliance with U.S. policies, and financial disclosures. The information provided here, especially regarding business size and socio-economic status, may impact subcontracting goals and overall responsibility determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the removal and replacement of the existing controls system for Facility 255 at Vance Air Force Base, Oklahoma. The project includes the installation and integration of new Comfort Point Open (CPO) controllers into the existing EMCS (Energy Management Controls System) EBI (Enterprise Building Integrator) System.

• Removal of the existing R7044 Controls system.

• Installation of new Honeywell BACnet Comfort Point Open (CPO) controllers.

• Integration of new control points with the existing Honeywell Building Automation system network.

• Provision and installation of all required equipment, wiring, and DDC (Direct Digital Control).

• Integration of applicable datapoints for affected mechanical systems.

• Reuse of existing field devices where applicable.

• Field verification of work location, dimensions, and existing site conditions prior to commencing work.

• Maintenance of clean work areas and restoration of the site to preconstruction conditions upon completion.

• Protection of Government property, including existing vegetation, structures, equipment, and utilities.

• Location: Vance Air Force Base, Oklahoma, Facility 255.

• Project Duration: 40 calendar days total.

  • Non-Performance Period: Up to 30 calendar days for mobilization and material lead time.
  • Performance Period: 10 calendar days to complete all work after receiving a Notice to Proceed.

• Contractor must comply with Installation Security Requirements, including personnel and vehicle passes.

• Normal working hours are 7:30 a.m. to 4:30 p.m., Monday through Friday. Off-hours work requires prior approval.

• A qualified Superintendent and Quality Control representative must be on-site.

• All materials must meet the Buy American Act.

• Prohibited materials include mercury, toluene, chlorinated solvents, and lead.

• Safety standards must comply with DAFMAN 91-203 and OSHA (29 CFR 1926).

• Contractor is responsible for providing their own latrines.

• All waste materials must be hauled off Vance AFB and disposed of legally. Recyclable materials must go to an approved recycling center.

• Removed controllers are to be provided as attic stock.

• Appendix A: Site Photos

• Appendix B: Bid Form

• Appendix C: Drawings (Facility 255 Floor Plan)

Other / Unclassified

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" from the U.S. Department of Labor. It provides a comprehensive list of occupational classifications, their corresponding minimum hourly wage rates, and required fringe benefits for various job categories. This specific determination is Revision No. 18, dated 12/03/2025, for the state of Oklahoma, Area: Oklahoma County of Garfield.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit requirements for service employees working on contracts covered by the Service Contract Act in the specified geographic area. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations. It also outlines specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), as well as details on vacation and holiday entitlements for covered employees. The document also provides guidance on the conformance process for occupations not explicitly listed.

General Provisions and FAR Flowdown Provisions

This document outlines the general provisions and Federal Acquisition Regulation (FAR) flowdown clauses applicable to commercial products and commercial services under a U.S. Government Prime Contract (PR-TMP-11). It details the terms and conditions governing the agreement between ASRC Federal Holding Company (BUYER) and the SELLER.

• General Provisions: Covers fundamental aspects of the contract, including formation, applicable laws, assignment, changes, commercial computer software rights, communication protocols, compliance with laws, confidentiality, contract direction, default, definitions, disputes, export control, force majeure, gratuities, indemnification, independent contractor relationship, inspection, insurance, intellectual property, and warranties.
• FAR, DFARS, and Other Agency Flowdown Clauses: Incorporates various clauses from the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), General Services Administration Acquisition Regulation (GSAR), Department of Homeland Security Acquisition Regulation (HSAR), Department of Energy Acquisition Regulation (DEAR), and EPA Acquisition Regulation (EPAAR). These clauses address specific requirements related to government contracting, such as prohibitions on certain entities, cybersecurity, supply chain security, labor standards, and more.

This document is crucial for potential bidders as it establishes the legal and contractual framework for the opportunity. It details the rights and responsibilities of both the buyer (ASRC Federal) and the seller, including compliance requirements, intellectual property rights, payment terms, dispute resolution, and various regulatory obligations that must be adhered to throughout the contract performance period.