Redacted Justification and Approval (J&A)

Solicitation / RFP / RFQ

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the procurement of Transmission Oil Coolers for the M88A2 towing and recovery system. The Defense Logistics Agency - Land Warren (DLA-WRN) proposes to award a Firm-Fixed-Price contract to approved sources for National Stock Numbers (NSN) 2520-01-422-4200 and 2520-01-424-6732.

• The procurement is for "Cooler, Fluid, Transmission" (Transmission Oil Cooler).

• NSN 2520-01-422-4200 has manufacturer part number 388010092; E9AR106-003.

• NSN 2520-01-424-6732 has manufacturer part number 388010091; E9AR106-002.

• The combined deliverable for the base and option contracts is a total quantity of 174 units.

• Contract Type: Firm-Fixed-Price (FFP).

• The combined total estimated value of this contract is not explicitly stated but is implied to be significant based on the reverse engineering cost estimates.

• This document indicates a sole source procurement, not a solicitation for proposals. Notices required by FAR 5.201 will be posted.

• The government is not pursuing competition due to the lack of a Technical Data Package (TDP) or specifications, the unique nature of the component, and the high cost and time associated with developing a competitive package through reverse engineering.

• The procurement is justified under FAR 6.302-1, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."

• Subcontracting clauses related to small business utilization will be included if the contract is not awarded to a small business.

• The approved sources are Tecmotiv (USA) Inc (CAGE 0L7R7) and Renk America LLC (CAGE 02978).

• Market research identified Tecmotiv (USA) Inc. as the only interested and capable source.

• Previous contracts for these NSNs have been awarded on a sole-source basis.

Amendment / Modification

• The solicitation due date has been extended.

• Solicitation due date (extended to 19 DEC 2025 1300).

• The deadline for offer receipt has been extended to December 19, 2025, at 1:00 PM.

Amendment / Modification

• This amendment (0003) extends the due date for offers.

• The due date for receipt of offers has been extended.

• The new deadline for submitting offers is December 5, 2025, at 01:00 PM.

Amendment / Modification

• This amendment (0002) extends the due date for offers.

• The due date for receipt of offers has been extended.

• The original due date for offers has been extended to November 17, 2025, at 1:00 PM.

Amendment / Modification

• This document, Amendment 0001, extends the due date for the solicitation SPRDL1-25-R-0041.

• The due date for receipt of offers has been extended.

• The original due date of 2025SEP11 has been extended to 2025OCT27 at 01:00 PM.

Form / Attachment / Pricing Sheet

This document provides Special Packaging Instructions (SPI) for the "TRANS OIL COOLER ASSY" (Part/Drawing No. E9AR106-002, CAGE 02978, NSN 2520-01-424-6732). It details the specific methods and materials required for preservation, cleaning, drying, packing, and marking to ensure the item is protected during shipment and storage.

• Preservation: MIL-STD-2073-1D, Method 32 & Note A, including caps/plugs per NAS 847.
• Cleaning/Drying: MIL-STD-2073-1D & Note B, with specific wrap materials (MIL-PRF-121, TY II) and cushioning (ASTM D4727).
• Packing: Detailed instructions for Level A and Level B packing, including specific bag types (MIL-DTL-117) and wraps (A-A-3174).
• Containerization: Specifies container types (ASTM D5118, ASTM-D6880) and dimensions, including a modified wood box with beveled skids.
• Marking: MIL-STD-129.
• Notes/Drawings: Provides additional details and visual aids on pages 2 and 3 illustrating the packaging steps and components.

Vendors responding to an opportunity requiring this part must adhere strictly to these packaging instructions. Failure to comply may result in rejection of the item or non-compliance with contract requirements. This document is critical for understanding the logistical and material requirements associated with fulfilling an order for this specific oil cooler assembly.

Form / Attachment / Pricing Sheet

This document provides detailed Special Packaging Instructions for the "COOLER, OIL" (National Stock Number 2520-01-422-4200). It outlines the specific methods, materials, and steps required for preserving, cleaning, drying, packing, and marking the item to ensure its physical and mechanical protection, including a waterproof bag.

• Preservation: MIL-STD-2073-1, Method 32 & Note A.
• Cleaning: MIL-STD-2073-1 & Note B.
• Drying: MIL-STD-2073-1 & Note B.
• Packing (Level A): Includes specific wraps (MIL-PRF-121), cushioning (ASTM D4727), and containers (ASTM D5118) with detailed dimensions and material specifications. Also includes sealing of openings with CAPS/PLUGS (NAS 847) and application of an overwrap.
• Packing (Level B): Uses a container (ASTM D6880) with specific dimensions and modified construction (beveled skids).
• Marking: MIL-STD-129.
• Notes/Drawings: Provides additional details on physical and mechanical protection, cleaning processes, sealing requirements, overwrap application, container construction, and inspection requirements.

This document is critical for any bidder intending to supply the "COOLER, OIL." It dictates the exact packaging standards that must be met for shipment. Failure to adhere to these instructions could result in non-compliance. Bidders must carefully review all steps, materials, and dimensions to ensure their proposed packaging plan meets these requirements.

Solicitation / RFP / RFQ

This solicitation, SPRDL1-25-R-0041, is for the procurement of "Cooler, Fluid, Transmission" (Transmission Oil Cooler). The government is procuring these items to fulfill supply needs.

• The primary deliverable is the "Cooler, Fluid, Transmission" with NSN 2520-01-422-4200 and NSN 2520-01-424-6732.

• Approved manufacturers for this procurement are Renk America (CAGE: 02978) and Tecmotiv (USA) Inc. (CAGE: OL7R7).

• Specific part numbers are E9AR106-003 and 388010092 for the first NSN, and E9AR106-002 and 388010091 for the second NSN.

• Packaging and marking requirements are detailed, including military preservation, Level A packing, and specific Special Packaging Instruction (SPI) numbers (AK14224200 and AK14246732).

• Inspection and acceptance will occur at the "Origin" point.

• Contract Type: Firm Fixed Price.

• Period of Performance: Includes a "Base Year" and "Unexercised Option Year" for both NSNs.

• Quantities:

  • Base Year: 46 units for NSN 2520-01-422-4200.
  • Unexercised Option Year: 46 units for NSN 2520-01-422-4200.
  • Base Year: 41 units for NSN 2520-01-424-6732.
  • Unexercised Option Year: 41 units for NSN 2520-01-424-6732.

• Delivery: FOB Destination. Delivery location is currently unknown, and contractors must contact the Contract Specialist before scheduling delivery.

• Offers must be submitted via email to the Contract Specialist.

• The solicitation closing date and time is September 11, 2025, at 1:00 PM local time.

• Proposals must be submitted by the closing date and time to be considered.

• All offers are subject to the terms and conditions contained in the solicitation.

• Evaluation factors for award are detailed in Section M.

• This solicitation does not appear to have a specific set-aside mentioned in the provided sections.

• Technical Data Package (TDP) information is not included with this solicitation.

• Vendors must be registered in SAM.gov to manage searches and track solicitations.

• Electronic contracting is required for awards, modifications, and delivery orders.

• The government requires "all or none" offers, meaning offers must be submitted for the total quantity of items identified in the solicitation. Offers for less than the total quantities are ineligible for award.