Correspondence Management Support for IHS Executive Secretariat - CSS (ISBEE and ISS set-aside)

SOL #: 75P00126Q00019Combined Synopsis/Solicitation

Overview

Buyer

Health And Human Services

Office Of The Assistant Secretary For Financial Resources (Asfr)

OMAS STRATEGIC BUYING CENTER - PROFESSIONAL SERVICES

Rockville, MD, 20857, United States

Place of Performance

Place of performance not available

NAICS

All Other Professional (541990)

PSC

Other Professional Services (R499)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services (BICiv)

Original Source

https://sam.gov/opp/340ea56120bb41beb8cefecf929132e3/view

Timeline

Posted

Jun 3, 2026

Last Updated

Jun 3, 2026

Submission Deadline

Jun 17, 2026, 7:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Indian Health Service (IHS), under the Department of Health and Human Services, has issued a Combined Synopsis/Solicitation (RFQ) No. 75P00126Q00019 for Correspondence Management Support for its Executive Secretariat. This opportunity seeks Executive Secretariat Staff (ESS) services to enhance efficiency and accuracy in managing correspondence across the IHS Office of the Director, Area Offices, and Headquarters. Quotes are due by June 17, 2026, at 3:00 pm ET.

Scope of Work

The contractor will provide comprehensive correspondence management tasks, including:

Correspondence Management: Receiving, processing, documenting, and tracking incoming/outgoing correspondence; developing SOPs; ensuring NARA compliance; and maintaining a robust database/filing system.
Writing/Editing/Quality Control: Reviewing, editing, and proofreading outgoing correspondence for clarity, consistency, and accuracy; verifying templates; coordinating responses; and preparing draft replies. Key roles include Senior Writer and Communications Specialist.

Contract Details

Contract Type: Single Firm-Fixed-Price contract.
Period of Performance: A one-year base period (July 7, 2026 – July 6, 2027) and one one-year option period (July 7, 2027 – July 6, 2028).
Estimated Effort: 2,080 hours per year per personnel (Senior Writer and Communications Specialist).
Place of Performance: IHS Office of Executive Secretariat Staff (ExecSec).
NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services) with a $19.5M small business size standard.

Set-Aside & Eligibility

This acquisition is a Total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside. Only quotes from ISBEE/IEE concerns will be considered. Bidders must complete and submit the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form" (Attachment 3) to demonstrate eligibility and adhere to the Service Contract Act Wage Determination (Attachment 2) for labor costs.

Submission & Evaluation

Quotes must be organized into three volumes: Technical Capability, Past Performance, and Price. Evaluation factors, in order of importance, are: Technical Qualifications and Staffing Approach, Past Performance, and Price. Technical Qualifications and Past Performance combined are significantly more important than Price. Award will be made to the offeror most advantageous to the Government. Quotes must remain valid for at least 90 calendar days.