Countering Hybrid Threats and Homeland Defense and Border Security Courses Lodging Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Defense, Washington Headquarters Services (WHS), has issued a Combined Synopsis/Solicitation (HQ003426QE118) for Lodging Support Services for the Countering Hybrid Threats (CHTA) and Homeland Defense and Border Security (HDBS) Courses. This requirement is a Total Small Business Set-Aside and will be awarded as a Firm-Fixed Price (FFP) contract. The services are for the William J. Perry Center for Hemispheric Defense Studies (WJPC). Quotes are due June 12, 2026, at 09:00 AM Local Time.
Scope of Work
The contractor will provide comprehensive lodging and shuttle services for approximately 115 funded guests, totaling 1520 funded room nights and 70 unfunded hotel room nights. Key services include:
- Lodging: Comparable size rooms with workspace, free high-speed internet, refrigerator, microwave, and secure safe. Rooms must be free of insects and rodents.
- Meals: Hot breakfast buffet included in the room rate.
- Dining Facilities: An in-hotel full-service restaurant and at least three additional full-service restaurants within 0.5 miles, considering cultural sensitivities.
- Shuttle Services: To and from Ronald Reagan National Airport for participants' arrival and departure. If the hotel does not provide permanent shuttle services, a third-party service may be used and included in the room rate.
- Additional Facilities: A public area for group meetings (up to 10 participants) and on-site laundry facilities.
- Accessibility: All facilities must be compliant with the Americans with Disabilities Act (ADA).
Period & Place of Performance
The services are required for the period of August 8, 2026, to August 23, 2026. The hotel must be located within 5 miles of Fort Lesley J. McNair, VA 22202, and within 0.50 miles of a Metro station, or provide shuttle service to a Metro station and surrounding areas.
Contract Details
- Contract Type: Firm-Fixed Price (FFP)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels
- Size Standard: $40,000,000.00
Submission & Evaluation
- Offer Due Date: June 12, 2026, at 09:00 AM Local Time.
- Submission Method: Quotes must be submitted via email to Lionel Johnson (lionel.johnson2.ctr@mail.mil) and Courtney Applewhite (courtney.s.applewhite.civ@mail.mil).
- Quote Validity: Quotes must hold prices for 120 calendar days from the offer receipt date.
- Award Basis: Best value proposal that meets all contractual requirements.
- Evaluation Factors: Technical Capability and Price. Offerors must provide sufficient information for a comprehensive evaluation.
- Eligibility: Offerors must be registered in www.SAM.gov.
Restrictions & Notes
The contract excludes costs for shuttle services beyond airport transfers, local/international phone calls, pay-per-view, mini-bar, room service, or alcoholic beverages. The Government requests outgoing phones and pay-per-view TV be turned off, and mini-bars emptied. This is an electronic RFQ; no hard copy will be issued.