Crestwood Annual Training Meals 2026

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Crestwood Annual Training Meals 2026 opportunity.

• Meal Pickup vs. Delivery: The requesting authority requires meal delivery, not pickup from the caterer.
• Estimated Meal Counts: Refer to pages 2-4 of the Solicitation document for a table detailing daily meal counts for breakfast and dinner.
• Delivery Times: Refer to Page 4 of the solicitation, item number 6, for specified mealtimes.
• Packaging: Meals are not required to be individually packaged; bulk delivery is acceptable.
• Serving Meals: Vendors are not required to serve the meals; the requesting authority will facilitate this.
• Payment Terms: The applicable payment term is Net 30.

This Q&A document clarifies requirements related to delivery, meal counts, packaging, serving, and payment terms. Vendors should ensure their proposals align with these clarifications.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Crestwood Annual Training Meals 2026 opportunity.

• Delivery vs. Pickup: Meals are required to be delivered, not picked up from the caterer.
• Meal Counts: Estimated daily meal counts for breakfast, lunch, and dinner can be found on pages 2-4 of the Solicitation document, in a table detailing requirements for breakfast and dinner on specific days.
• Delivery Times: Specific mealtimes for each meal are provided on Page 4 of the solicitation, under item number 6.
• Packaging: Meals are not required to be individually packaged; bulk delivery is acceptable.
• Serving: Vendors are not required to facilitate or serve the meals; this will be handled by the requesting authority.

This Q&A document clarifies details related to delivery, meal counts, packaging, and serving, which may impact how vendors prepare their proposals and understand the scope of work.

Solicitation / RFP / RFQ

This solicitation, identified as W91SMC26QA003, is for the provision of prepared meals for the Illinois Army National Guard's annual training in Crestwood, IL. The training is scheduled from May 30th to June 16th, 2026.

• Service: Furnish all personnel supervision, parts, tools, materials, and transportation necessary to provide prepared meals.

• Units Served: 2118th Asphalt Detachment, 1803 Hillcrest Dr Sparta IL, 62286.

• Delivery Location: Crestwood Armory, 13838 S Springfield Ave, Crestwood, IL. 60472.

• Total Meals: Approximately 3,615 meals (detailed breakdown by date and meal type provided in the document).

• Meal Times: Breakfast (0600-0730), Dinner (1700-1900).

• Food Temperature: Strict adherence to FDA Food Code standards for hot and cold food delivery and holding.

• Food Items: Contractor to provide all paper plates, cups, flatware, napkins, condiments, and other complementary items.

• Quality Control: All food items must meet Federal, State, and Local industry standards. Produce must be free from decay, and meat/poultry/fish/seafood must meet USDA standards.

• Food Safety: All food handlers must possess a current Food Safety and Sanitation certificate.

• Sanitation: Adherence to TB MED 530 standards, including mandatory glove use, hair restraints, and hand washing.

• Security: Compliance with Anti-Terrorism (AT) and Operational Security (OPSEC) measures, including background checks and potential changes based on Force Protection Conditions (FPCON).

• Menu Standards: Specific requirements for breakfast and lunch/dinner meals, including portion sizes and item types. Casserole-type entrees are forbidden. Salad and dressing requirements are detailed.

• Deviations: Limited deviations for style and type of menu items are allowed, with specific examples provided. Vendors must describe deviations in their quote. No deviations are allowed for beverages.

• Contract Type: Firm Fixed Price (FFP) delivery order.

• Period of Performance: May 30th - June 16th, 2026.

• NAICS Code: 722320, Caterers.

• Set-Aside: Small Business Set-Aside.

• Submission Deadline: April 3rd, 2026, by 11:00 AM CDT.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Quote Format: Technical Proposal and Pricing.

• Questions Deadline: March 27th, 2026, by 11:00 AM CDT. Questions to be submitted via email.

• This acquisition is a small business set-aside.

• The number of meals is tentative and subject to final count at award.

• Government reserves the right to reduce headcount based on actual soldiers present.

• Offerors are encouraged to present their best quote in their initial submission; award is intended without discussions.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

Forms / Attachments / Pricing Sheets

This document is a "FIELD MENU REPORT" detailing the menu for the FY24-25 ILARNG 29 Day Menu, IDT/AT Menu. It outlines the specific food items served for breakfast, lunch, and dinner across a 29-day cycle.

• Daily menu listings for breakfast, lunch, and dinner.
• Each meal item is associated with a "REC #" (Recipe Number) and "PORT" (Portion Size/Quantity).
• The report covers 29 distinct menu days.

This document provides detailed information about the food items and quantities that are part of the menu cycle. Vendors involved in food service or catering opportunities related to this requirement would use this document to understand the scope of food items, potential quantities, and the variety of meals to be provided. It serves as a specification for the food service aspect of the opportunity.