Cubie Smart Drawers

Solicitation / RFP / RFQ

This solicitation, identified by Solicitation Number 36C25626Q0851, is for the provision of BD Pyxis Cubie Drawers and associated installation services for the G.V. (Sonny) Montgomery VA Medical Center. The requirement includes the supply of new equipment, all related components, and full turnkey installation to expand and modernize medication storage infrastructure.

• Supplies:

  • 38 units of BD Pyxis Smart Cubie Drawer, Full Height (2-U) (Product ID 136870-01)
  • 28 units of BD Pyxis Smart Cubie Drawer, Half-Height 36-6-4 (Product ID 354672-01)

• Services:

  • Drawer Change Installation (Turnkey Installation Services), including installation, configuration, calibration, and system validation.
  • Shipping and Handling.

• All provided items must be new, not used, refurbished, or recycled.

• No substitutions are permitted without prior written approval.

• Contractor must provide all necessary labor, materials, tools, supervision, and expertise.

• No Government-Furnished Equipment (GFE) or Property (GFP) is required.

• Contractor must be fully licensed and authorized.

• A formal on-site survey may be required.

• Equipment must be fully operational and compatible with existing BD Pyxis hardware/software.

• Installation activities require coordination with GVSM VAMC Pharmacy POC, OIT, and Biomedical Engineering.

• Delivery is required within 90 Days After Receipt of Order (ARO).

• Contract Type: Firm-Fixed-Price.

• Period of Performance (Base Contract): POP Begin: 06-30-2026, POP End: 08-29-2026.

• NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing.

• Size Standard: 1,000 Employees.

• Offer Due Date: 06-16-2026, 12:00 PM Central Daylight Time (CDT).

• Submission Method: Electronic via email to Caleb Parker at caleb.parker@va.gov.

• Questions Due Date: 06-09-2026, 12:00 PM CDT (in writing via email).

• Evaluation Factors:

  1. Technical Capability (Pass/Fail)
  2. Delivery Lead Time
  3. Price

• Award will be made to the responsible offeror whose quote is most advantageous to the Government, considering price and other factors (best value determination).

• Offerors must be registered in the System for Award Management (SAM).

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Firms must be verified as "Certified" in the SBA Small Business Search database at the time of quote submission and award.

• Offerors must provide a completed SF 1449, signed amendments (if any), VAAR 852.219-76 certification, an OEM Authorized Distributor Letter, a Technical Submission, a Price Proposal, and proof of active SAM registration.

• Incomplete submissions may result in the quotation being rated Unacceptable.

• Gray Market and Counterfeit Items clause (VAAR 852.212-71) requires products to be new, authentic, and sourced through an OEM-authorized supply channel.

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification (J&A) for a proposed procurement action. It explains why the government intends to procure specific brand-name items and justifies the use of other than full and open competition, or a restricted competition, for these items.

• Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16, supporting the G.V. "Sonny" Montgomery VA Medical Center.
• Action Type: A new, stand-alone firm-fixed-price contract for BD Pyxis Cubie Drawers.
• Justification: The BD Pyxis Cubie Drawers are proprietary components that integrate exclusively with the BD Pyxis MedStation ES platform. They use BD-specific firmware, calibration protocols, and security features that cannot be replicated by third-party products. Using non-BD components would compromise system certification, void warranties, and require expensive revalidation, leading to significant delays and costs. The system is FDA-regulated and closed, meaning alternative components are not validated or supported.
• Market Research: Initial Notice of Intent (NOI) received no responses. Subsequent solicitation under competitive SDVOSB set-aside procedures resulted in multiple SDVOSB firms submitting valid quotations. The manufacturer confirmed these firms are authorized distributors. Market research confirmed BD is the sole manufacturer, no equivalent products exist, and a brand-name justification is required.
• Competition: While the brand-name is restricted, the procurement is being competed among authorized SDVOSB distributors to ensure maximum feasible competition.
• Estimated Value: Approximately $302,544.00, consistent with previous procurement history and BD's federal pricing.

This document explains the rationale behind a brand-name requirement for BD Pyxis Cubie Drawers. Bidders should note that the competition is restricted to authorized SDVOSB distributors of BD Pyxis equipment. The justification highlights the proprietary nature of the BD Pyxis system and the inability of non-BD products to integrate or be compatible.