DAFL DVD Point Plan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force Libraries Division (DAFL) is conducting Sources Sought market research for a DVD/Bluray point plan collection development system. This system is required to meet the DVD/Bluray demand for 63 general libraries worldwide. This is not a solicitation, but an effort to identify businesses capable of providing an alternative product that meets specific characteristics. Responses will inform the Government's decision on future acquisition strategy.
Scope of Work
The requirement is for a system capable of providing materials in DVD and Blu-ray formats, including new releases, best sellers, and back catalog. Key features include:
- Support for individual order accounts for 63 libraries under a main VCL management account.
- Worldwide shipping of DVDs/Blu-rays to 63 libraries, with shipping costs included.
- An online ordering system for libraries.
- A dedicated customer service representative for issue resolution.
- Provision of pre-release lists and suggested monthly order lists.
- Access to a commercially available website with an existing multi-tier web-based purchasing system for review and selection.
- The system should offer information such as reviews, selection lists, release dates, publisher prices, and video game covers.
- The DAF Libraries does not require a custom site; a wholesaler in the library marketplace is sought.
- Each of the 63 libraries must have unique logins to select items and build carts.
- Items received in error or unacceptable condition must be replaced at no additional cost, with no return required.
- Firm-Fixed Price Orders with shipping costs included, utilizing U.S. Postal Service First Class and Priority Mail or similar to APO addresses.
- No technical or physical processing is required.
- Ability to test the website with provided credentials.
Anticipated Contract & Timeline
- Type: Sources Sought / Market Research (not a solicitation)
- Anticipated Contract Structure: FY26 base effort with three one-year option periods.
- Anticipated Period of Performance: September 30, 2026 – September 29, 2030 (if all options exercised).
- PSC Code: 7630 (Newspapers And Periodicals)
- NAICS Code: 516210 (Size Standard: $47M)
- Set-Aside: None specified at this stage; potential for Small Business Set-Aside.
- Response Due: June 17, 2026, 4:00 PM CDT.
- Published: May 22, 2026.
Submission Requirements
- Method: Email responses to SrA William Sasser (william.sasser.2@us.af.mil) and Contracting Officer Gustavo Guadron (Gustavo.Guadron@us.af.mil).
- Required Information: Points of contact, addresses, email, phone, identification as large/small U.S. business or foreign business, socioeconomic status, Company CAGE Code or UEI, and a Capabilities Statement.
- Product Suggestion: Offerors are encouraged to suggest alternative products that meet the specified characteristics.
- Classification: All submitted information must be UNCLASSIFIED.
Important Notes
This notice is for market research purposes only and does not constitute a Request for Proposals (RFP) or commit the Government to any acquisition. Responses are voluntary and will not be reimbursed. The Government will consider responses to determine whether to conduct a full and open competitive procurement or a small business set-aside. If a Small Business Set-Aside is pursued, FAR 52.219-14 (Limitation on Subcontracting) will apply. Questions should be directed via email to Gustavo Guadron.