Data Ray label system software and maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Health and Human Services (HHS), Indian Health Service (IHS), is conducting market research via a Sources Sought Notice for Data Ray label system software and maintenance. This effort aims to upgrade label printers and software at the Fort Belknap Service Unit, Laboratory Department in Harlem, Montana, to meet laboratory accreditation requirements. The primary purpose is to determine if qualified Indian Economic Enterprises (IEE) or Small Business concerns can fulfill the requirement. Responses are due May 29, 2026.
Scope of Work
The requirement involves providing software to communicate with RPMS, Data Innovations Middleware, and laboratory instruments for label generation. This includes standard technical support, maintenance services, and license renewal for the Data Ray label system. The scope also covers providing new network-accessible printers with DATARAY specific drivers, 24x7 phone support, software upgrades, and replacement of hardware as needed. The service plan must meet or exceed Clinical Laboratory Joint Commission and CLIA requirements. The period of performance for annual software maintenance is anticipated to be a base year plus four option years.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Purpose: Market research to determine acquisition strategy (Indian-Owned Enterprise set aside, Total Small Business set aside, other Socio-Economic set aside, or Unrestricted).
- Set-Aside: Preference for Buy Indian Set-Aside (Indian Economic Enterprises) under the Buy Indian Act.
- Response Due: May 29, 2026, at 4:00 PM ET
- Published: May 19, 2026
- Anticipated PoP: Base year + 4 option years for maintenance.
Submission Requirements
Interested firms must submit the following:
- Company name, Point of Contact (name/title/phone/email).
- FSS / SEWP Contract number (if applicable).
- SAM Unique Entity Identifier Number and Tax ID number.
- Indication of business category (IEE or ISBEE).
- A capability statement addressing qualifications and ability to meet the requirement.
- Completed IHS Indian Economic Enterprise Representation form (attached document) to self-certify eligibility.
- Identification of the Federally Recognized Indian Tribe or Alaska Native Corporation for IEE status.
Additional Notes
This is NOT a solicitation and does not constitute an obligation or commitment by HHS. Responses will be used for planning purposes only. Firms must be registered in SAM at the time an offer or quotation is submitted for any future solicitation. The attached "IHS IEE Representation Form.pdf" is critical for IEE self-certification, and the "SOW.pdf" details the technical requirements.