Demineralizer

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Demineralizer for Organization 2305 - Nuclear Engineering, FY 2026. The specific item is identified as 6058ZN01 - Demineralizer.

• The primary deliverable is a Demineralizer, described as "7 CUBIC FEET, SHIELDED, PRE-LOADED WITH H-OH RESIN & ACTIVATED CARBON (CHARCOAL)".

• All material shall be provided by the contractor.

• A "MERCURY FREE CLAUSE" is invoked, requiring a "CERTIFICATE OF COMPLIANCE".

• Packaging shall be in accordance with ASTM-D-3951-18, Standard Practice for Commercial Packing.

• Item unique identification is required for delivered items with a Government's unit acquisition cost of $5,000 or more.

• Hazardous material information is provided, and contractors must comply with hazard communication standards.

• The pricing arrangement is "Firm Fixed Price".

• The delivery date is "On Or Before 10 Jul 2026".

• The solicitation issue date is March 23, 2026.

• The offer due date is March 27, 2026, at 12:00 PM.

• The NAICS code is 333310 with a size standard of 14 million.

• Offers will be evaluated based on Technical Submission (Technical Capability Certification Chart), Price, and Past Performance.

• Award will be made to the responsible Offeror whose offer conforming to the solicitation is most advantageous to the Government, price and other factors considered.

• Technical acceptability will be determined by reviewing the technical capability certification chart.

• Price will be evaluated based on the total estimated price.

• Past performance will be evaluated in accordance with FAR 13.106-2 or 15.305(a)(2), subject to the Supplier Performance Risk System (SPRS).

• Offers submitted on an F.O.B. basis other than that specified in Section F will be rejected as unacceptable.

• The acquisition is "UNRESTRICTED".

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.

• DFARS clauses are also incorporated by reference.

• Cybersecurity Maturity Model Certification (CMMC) Level Requirements are applicable.

• Specific instructions for electronic invoicing via Wide Area WorkFlow (WAWF) are provided.

• A list of attachments is provided, including demineralizer specifications, certified test reports, and a technical capabilities form.

Form / Attachment / Pricing Sheet

This document provides detailed specifications for a demineralizer assembly, serving as Attachment (A) to a solicitation. It outlines the design features, materials, media requirements, testing, and handling instructions for the demineralizer.

• General Design Features: Specifies operating parameters such as pressure (29" Hg vacuum to 150 PSIG), temperature (140°F), flow rate (25 GPM), and differential pressure drop (5 PSID).
• Dimensions: Outer diameter of 24 inches, overall height of 42 inches (to top of pipe stub) and 42.5 inches (to top of skirt).
• Materials & Construction: Requires commercial grade cleanliness, freedom from grease/oil/flux, and specific materials for construction (e.g., CRES for inlet distribution header, ASME Boiler and Pressure Vessel Code compliance).
• Media: Requires 3.5 cubic feet of HOH resin and 3.5 cubic feet of coconut shell based activated carbon, with specific properties detailed.
• Testing & Certification: Mandates hydrostatic testing to 150 psig for 30 minutes, with certification papers required. Lifting eyeholes require load testing and visual inspection, with proof of a minimum safety factor of 10:1.
• Disposal: Demineralizer must be disposable as radioactive material, and materials used must meet Barnwell and US Ecology site criteria.
• Handling: Specifies a safe working load of 2500 pounds, requires protection from freezing during shipment, and includes stenciling requirements ("TOP HEAVY").

This document is critical for bidders to understand the precise technical specifications and requirements for the demineralizer. It details the physical dimensions, material composition, performance criteria, testing protocols, and handling procedures that must be met. Bidders must ensure their proposed demineralizer design and manufacturing capabilities align with these specifications to be compliant. The detailed requirements for media, testing, and disposal directly impact cost and lead time, and must be factored into proposal preparation.

Form / Attachment / Pricing Sheet

This document is Attachment (A) to the solicitation, titled "Technical Capabilities Form." It requires vendors to certify that the equipment they are quoting meets the specified capabilities and that they can assume all stated contractor responsibilities. This form must be completed and submitted with the vendor's quote to be considered for award.

• Technical Capabilities Statement: A section to confirm the "General Specification for Demineralizer" and whether the proposed equipment meets the listed capabilities, features, and specifications. Vendors must indicate 'Yes' or 'No' for "All specifications listed under CLIN 0001 – Demineralizer."
• Technical Capability/Contractor Responsibility Certification: A certification statement where the vendor attests that their service meets or exceeds all specifications and contractor responsibilities outlined in the solicitation, in their entirety, with no exceptions. This requires initials.
• Signature Block: Fields for Signature, Printed Name, Title, and Date.

This form is critical for bidders to demonstrate their understanding and compliance with the technical requirements of the solicitation. Failure to complete and submit this form correctly may result in the quote not being considered for award. Bidders must carefully review the specifications for the Demineralizer and accurately certify their capabilities and responsibilities.

Amendment / Modification

This document provides addendum information to the solicitation, referencing FAR 52.212-1, "Instructions to Offerors – Commercial Items." It outlines specific requirements for submitting quotations and addresses the process for questions.

• Quotation Submission: Vendors are instructed to reply via email to michelle.r.augustus.civ@us.navy.mil.

• Proposal Content: Quotes must include Technical Capability, Price Submission, and Acknowledgement of any amendments.

• Technical Capability: Vendors must provide proof/certification of compliance with required certifications and qualifications outlined in solicitation attachments.

• Price Submission: Submit one original signed copy of Standard Form (SF) 1449, along with executed Amendments, Representations, and Certifications. Electronic submission to the same email address is permitted. Quotes must be held firm for sixty (60) days.

• Questions Deadline: Offerors may submit questions regarding solicitation clarification via email to michelle.r.augustus.civ@us.navy.mil by March 25, 2026. Questions received after this date may not be answered.

Form / Attachment / Pricing Sheet

This document, titled "CERTIFICATE OF COMPLIANCE (NAVSEA) (OCT 2018)", is a mandatory form that contractors must complete and submit to certify compliance of materials with contract requirements. It is intended to accompany shipments and be mailed separately to the Naval Shipyard.

• Submission Requirements: One copy must accompany the shipment in the packing list envelope, and another copy must be mailed to arrive with the shipment. Certificates should be marked to the attention of Code 00Q.
• Certificate Content: Must state compliance with drawing specifications and contract/order requirements. Minimum information includes company name, contract/order number, drawing or specification number, and date.
• Legal Statement: Requires a statement, signed by an authorized representative, attesting that the certification concerns a matter within U.S. jurisdiction and that false statements are subject to prosecution under Title 18, United States Code, Section 1001.
• Failure to Comply: Failure to provide the certification at the time of shipment may result in material rejection and return at the contractor's expense.
• Specific Fields to Complete: The form includes sections for Contract/Order Number, Item No., National/Local Stock Number, Manufacturer's Part No., Manufacturer's Serial No., Drawing and Piece No., and Manufacturer's Lot/Heat Nos.
• Attestation: Requires signatures from a Quality Assurance Official attesting to full compliance and that inspection/test reports (if applicable) represent actual attributes and full compliance.
• Mailing Address: Certificates should be mailed to NAVAL SHIPYARD, ATTN: CODE 2305.6, EXPEDITING SECTION, BLDG. 297, 23709-5000.

Bidders must understand that this Certificate of Compliance is a required submission for any awarded contract under this solicitation. Failure to properly complete and submit this form with shipments can lead to rejection of goods and delays in payment. It is crucial for bidders to review the specific requirements and ensure accurate completion to avoid contractual issues.

Form / Attachment / Pricing Sheet

This document, "Attachment (B) Certifications Required," outlines the specific certifications and test reports that are required for this contract. It serves as a checklist for bidders to ensure they understand and can meet the compliance requirements.

• Certificate(s) of Compliance Required: This column indicates general compliance requirements, with "PER CONTRACT REQUIREMENTS" noted.
• Certified Test Reports Required for Tests and/or Inspections Invoked per This Contract: This column lists specific types of certifications and tests needed, including:
  • Hydrostatic Testing
  • Lifting Eye Hole Certifications
  • Load Test Certifications
  • Material Certifications
• Contract Reference Paragraph: This column cross-references the specific paragraphs within the contract that detail the requirements for each listed certification or test.
  • Hydrostatic Testing: PARA 3
  • Lifting Eye Hole Certifications: PARA 4
  • Load Test Certifications: PARA 4
  • Material Certifications: PARA 9

Bidders must review this attachment to understand the mandatory certifications and test reports required for successful contract performance. Failure to provide these may impact proposal evaluation or contract award. The document directs bidders to specific contract paragraphs for detailed requirements.

Solicitation / RFP / RFQ

Naval Sea Systems Command (NAVSEA) intends to award a Firm Fixed Price (FFP) Single Award Contract to provide Demineralizers to Norfolk Naval Shipyard (NNSY) in Portsmouth, VA. The acquisition will be conducted on a full and open, competitive basis using FAR Part 13.5 – Simplified Procedures for Certain Commercial Items.

• The contractor shall provide the needed Demineralizers as required by the specifications.

• Required delivery date is no later than July 10, 2026.

• Contract Type: Firm Fixed Price (FFP)

• Delivery Location: Norfolk Naval Shipyard (NNSY), Portsmouth, VA

• Delivery Date: No later than July 10, 2026

• Requests for Quote (RFQ) will be available for download on or about March 16, 2026.

• The RFQ and any amendments will be available exclusively at www.SAM.gov under RFQ number N4215826QE025.

• Hard copies of RFQs will not be issued.

• NAICS Code: 333310

• Small Business Standard: 1,000 employees

• Contracting Office Point of Contact: Michelle Augustus, Code 411, Bldg. 65 1st Floor, Portsmouth, VA 23709-5000. Phone: (757) 396-4922. Email: michelle.r.augustus.civ@us.navy.mil.