Dental Chairs

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide equipment and technical services necessary to remove existing dental equipment and install new A-dec dental equipment at the Phoenix Indian Medical Center (PIMC).

• De-installation: Safely uninstall and remove all existing A-dec dental equipment from the PIMC Dental Clinic. This includes decommissioning, disconnecting, and transporting all equipment for removal from the premises. Electrical components are to be recycled as electrical salvage, and metal components as metal salvage. Bio-hazardous materials are to be handled with care and disposed of appropriately.

• Procurement, Delivery, and Installation: Procure, deliver, install, and certify new A-dec dental equipment to meet optimal operation standards. Equipment must be new, A-dec factory assembled/configured, and include a factory warranty. The contractor is responsible for delivery, unpacking, assembly, installation, adjustment, and testing to ensure proper operation and electrical safety. Specific items include:

  • 5 x A-dec 511 Dental Chairs
  • 5 x A-dec 541 - 541 12 O'clock Duo INSTM Delivery Systems

• Inspection and Performance Testing: Test all new A-dec dental equipment after installation to confirm proper operation according to OEM requirements and site conditions. Final connections for air, vacuum, water, and electrical will be made. Calibrations and function testing will be performed by qualified personnel.

• Training: Provide orientation and end-user training to the PIMC dental department staff upon final installation.

• Documentation: Provide a detailed service report, including equipment identification and location. Provide printed and digital copies of packing slips, bills of lading, service manuals, user manuals, and technical data sheets.

• All equipment must be installed without modifications to existing structure or utilities.

• Equipment must comply with all relevant A-dec installation criteria and technical standards.

• Workmanship must be of acceptable industry standard quality.

• Contractor must provide a minimum 5-year warranty for parts and labor for all A-dec equipment and components.

• The period of performance is a base plus 4 option years from the issuance of award.

• Services are to be performed during normal operating hours (Monday-Friday, 8:00 a.m. - 4:30 p.m.), unless otherwise specified.

• Location: Phoenix Indian Medical Center, 4212 N 16th St, Phoenix, AZ 85016.

• Contractor must be an A-dec certified personnel/OEM authorized dealer, distributor, or reseller.

• Valid documentation of A-dec certification and manufacturer authorization is required with the offer.

• Contractor must have an active quality system in place.

• Compliance with various standards including OEM specifications, ANSI/ADA, NFPA, The Joint Commission, ISO, and OSHA.

• Safety precautions for bio-hazard materials must be followed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically "ADEC – Dental chairs and accessories," for the Indian Health Service (IHS) – Phoenix Area Office (PAO). This announcement serves as the only solicitation, and written quotes are requested. Oral offers will not be accepted. The government intends to award a purchase order to the responsive and responsible vendor offering the lowest price technically acceptable.

• Procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items.

• Vendors must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller.

• Quotes must include a copy of the authorized distributor letter from the manufacturer.

• Items are to be shipped FOB Destination. Shipping costs must be included in the vendor quote and cannot be a separate line item.

• The government will not split the requirement; quotes must include all aspects of the RFQ.

• Delivery Location: Phoenix Indian Medical Center, 4212 N. 16th Street, Phoenix, AZ 85016.

• Contract type: Purchase Order.

• Period of Performance: Not explicitly stated, but delivery is to Phoenix Indian Medical Center.

• Estimated Value: Not stated.

• Submission: Submit written quotes only.

• Quote Due Date: 05/08/2026 5:00 PM EDT.

• Evaluation: The government will select the quote that represents the best benefit at a reasonable price. Evaluation criteria include Price, Technical Acceptance of Product, and Delivery. Past performance will also be considered.

• Invoicing: Invoices must be prepared monthly and submitted electronically via the Invoice Processing Platform (IPP).

• This requirement is a 100% small business economic enterprise (ISBEE)/Native American small business set-aside on SAM.GOV.

• Offerors that do not fall into this category will not be considered for award.

• All responding firms must be registered with the System for Award Management (SAM).

• Technical Questions: Direct to sara.hubbard@ihs.gov.

• The document incorporates numerous FAR and HHSAR provisions and clauses by reference, which offerors must comply with.

Sources Sought / Market Research

This document is a Sources Sought notice issued by the Indian Health Service (IHS) on behalf of the Phoenix Indian Medical Center. The purpose is to conduct market research to identify potential contractors capable of providing "5 – ADEC – Dental chairs and accessories." This is not a Request for Proposal (RFP).

• The procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items.

• Vendors must be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller.

• OEM warranty and service must be provided and maintained by the OEM.

• Quotes/responses must include a copy of the authorized distributor letter from the manufacturer.

• Quotes/responses must identify the vendor as an Indian Small Business Economic Enterprise (ISBEE) / Native American-owned small business; otherwise, the offer will not be considered.

• The requirement will not be split; quotes must include all aspects of the RFQ (all equipment, services, and options).

• Place of Performance/delivery/service: Phoenix Indian Medical Center, 4212 N. 16th Street, BLDG 9, Phoenix, AZ 85016.

• Payment will be made through IPP (Invoicing Processing Platform).

• HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests will apply.

• Responses should identify socio-economic status in accordance with SBA size standard.

• Reference: Final Rule on Buy Indian Act.

• This is SET ASIDE FOR Native-owned Small business ISBEE.

• Responses must be sent to Phil Wendzillo at phillip.wendzillo@ihs.gov.

• Subject title: "IHS1525567 Sources Sought for Dental Chairs"

• Deadline for response: No later than 5:00 PM EST on April 29, 2026.

• This is a Sources Sought specifically for ISBEE – Indian Small Business Economic Enterprise Set-aside.

• Responses must identify the vendor as an Indian Small Business Economic Enterprise/Native American-owned small business.

• The IHS is using this tool to assist in developing a possible RFQ/RFP and determining if a small business set-aside is possible or if full and open competitive procedures should be utilized.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive on-site services for the de-installation of existing A-dec dental equipment and the procurement, delivery, assembly, installation, and inspection of new A-dec dental equipment at the Phoenix Indian Medical Center (PIMC).

• De-install and safely remove all existing A-dec dental equipment from the PIMC Dental Clinic, including proper disposal or recycling of components.

• Procure, deliver, assemble, install, and certify new A-dec dental equipment, ensuring compliance with all OEM installation criteria and technical standards.

• Install new equipment without modifications to existing structure or utilities.

• Provide comprehensive on-site visits for installation, configuration, and training.

• Perform inspection and performance testing of all newly installed A-dec dental equipment.

• Provide orientation and end-user training to PIMC dental department staff.

• Provide a detailed service report upon completion of services.

• Procurement and installation of 5 x A-dec 511 Dental Chairs.

• Procurement and installation of 5 x A-dec 541 - 541 12 O'clock Duo INSTM Delivery Systems.

• De-installation services for existing A-dec dental equipment.

• Delivery and blanket-wrap services for new A-dec equipment.

• Inspection and performance testing of new equipment.

• Post-installation training for dental staff.

• A minimum 5-year warranty for parts and labor on all A-dec equipment and components.

• The period of performance includes a base period plus 4 option years from the issuance of award.

• Services are to be performed at Phoenix Indian Medical Center, 4212 N 16th St, Phoenix, AZ 85016.

• Services are to be performed during normal operating hours (Monday-Friday, 8:00 a.m. to 4:30 p.m.), unless otherwise specified and arranged.

• Contractor must be an A-dec certified installer and authorized dealer.

• All equipment and accessories must be new, A-dec factory assembled/configured, and include a factory warranty.

• Contractor must provide documentation of A-dec certification and OEM authorization.

• Installation must comply with various standards including OEM, ANSI/ADA, NFPA, TJC, and OSHA.

• Contractor must provide a projected schedule within 15 days of contract award.

• Contractor must provide at least two site visits prior to installation and one for final review/testing.

• Contractor must warrant all workmanship and provide a minimum 5-year warranty for parts and labor.