Dental Lab Services - Birmingham VAMC

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of line items and estimated quantities for dental prosthetics and related services. It is intended for bidders to understand the scope of potential work and to prepare pricing.

• Base Year: Lists specific dental items such as complete dentures, partials, repairs, crowns, bridges, implant components, and orthodontic appliances, along with their estimated quantities.
• Option Years 1-4: Replicates the line items and quantities from the Base Year for potential future contract periods.
• Unit Price and Total Price Columns: These columns are present but contain no values, indicating that pricing is to be determined by the bidder.

This spreadsheet is crucial for bidders to:

• Assess the volume and types of dental prosthetics and services required.
• Develop their pricing strategy based on the provided quantities.
• Understand the potential scale of the contract over a base year and four option years.

Amendment / Modification

This amendment to solicitation 36C2472600412 incorporates additional line items and estimated quantities for pricing actions and extends the time for the solicitation to be performed.

Specifically, the changes include:

• Incorporation of projected line items and estimated quantities (refer to attachment).

• Extension of Phase I due date from May 26, 2026, at 2:00 PM EST to June 2, 2026, at 2:00 PM EST.

• Extension of Phase II due date from June 18, 2026, at 2:00 PM EST to June 25, 2026, at 2:00 PM EST.

• Solicitation due dates for Phase I and Phase II have been extended.

• Additional line items and estimated quantities have been incorporated.

• The hour and date specified for receipt of offers has been extended to June 25, 2026, at 14:00 EDT.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in rejection of their offer.

• All other previously existing requirements of the solicitation remain unchanged.

Statement of Work (SOW)

To provide comprehensive dental laboratory services for the VA Medical Center Dental Services in Birmingham, AL.

The contractor shall furnish all labor, transportation, materials, equipment, and supervision required to fabricate dental prosthetic items. This includes, but is not limited to, complete dentures, removable partial dentures, fixed partial dentures, crowns, and dental implant prostheses.

• Fabrication: Strict adherence to dental laboratory order specifications.
• Turnaround Time (TAT): Specific TATs are defined for various services, ranging from 2 to 15 working days. A 2-hour drive time radius is required for the contractor's location to meet these TATs.
• Materials: Specified materials include Lucitone 199 acrylic resin or equivalent for dentures, high noble alloy for fixed partial dentures/crowns, and specific implant systems (Nobel Biocare, BioHorizons/Zimmer, Astra, Biomet 3I, Straumann).
• Services: Includes daily pickup and delivery (Monday-Friday), forms for work authorization, and consultation with the VA regarding orders.
• Quality: Workmanship and materials must be guaranteed. The contractor must comply with the Quality Assurance Surveillance Plan (QASP). Failed standards (over 2% validated complaints) may lead to termination.
• Subcontracting: Any changes to subcontracted laboratories require prior written approval from the contracting officer.
• In-House Processing: The prime contractor must process all fixed, removable, and implant prosthetics in-house.
• Warranty: A guarantee of complete satisfaction with workmanship and materials, with exceptions for normal wear and tear, accidental breakage, or negligence.

5 years, including a base period and four one-year option renewals.

• Location: Contractor must be located within a 2-hour drive time radius of Birmingham, AL.
• Special Handling: May be required on a case-by-case basis, authorized by the VAMC, and paid for under a separate purchase order.
• Quality Control: Contractor must provide a detailed description of their quality control program upon request.
• Communication: Regular communication between the VA and the contractor is essential for quality assurance.
• Digital Impressions: Contractor must be able to accept digital impressions.

Amendment / Modification

This amendment reactivates Solicitation 36C24726Q0412, which was previously deactivated on April 28, 2026. It includes updates to technical samples and answers to vendor questions submitted prior to April 30, 2026.

Key changes include:

• FAR 52.212-1 and 52.212-2 have been updated to detail quote submission and Phases I and II.

• Previously submitted Questions and Answers have been incorporated.

• The Technical Samples document has been updated to align with changes made to the aforementioned FAR parts.

• FAR 52.212-1 (Instructions to Offerors)

• FAR 52.212-2 (Evaluation)

• Technical Samples document

• The deadline for receipt of offers has been extended to June 18, 2026, at 2:00 PM EDT.

• Offerors have a maximum of 45 days to complete all solicitation requirements, including Phases I and II.

• All technical questions must be submitted by May 19, 2026, at 2:00 PM EST.

• The original solicitation document (36C24726Q0412) should be referenced for line items, SOW, and other information.

Form / Attachment / Pricing Sheet

This document outlines the technical requirements and quality assessment guidelines for fabricating dental prostheses, specifically for removable partial denture frameworks, complete denture set-ups, and porcelain-fused-to-metal (PFM) fixed partial dentures. It details the materials, fabrication processes, and quality standards that must be met by qualifying dental laboratories.

• Fabrication Requirements: Specifies the need to fabricate a removable partial denture framework, a complete denture set-up, and a PFM fixed partial denture according to laboratory prescriptions and provided casts.
• Timeline: Laboratories will have 15 days to complete and deliver the lab work after notification from the contracting officer, following the completion of Phase I of the solicitation.
• Quality Assessment Guidelines: Provides detailed criteria for evaluating complete and partial dentures, including impression requirements, acrylic finishing, polishing, occlusal schemes, and remounting procedures. It also outlines standards for crown and bridge and implant prostheses, covering materials (high noble metal), fit, anatomical correctness, porcelain application, and digital impression acceptance.
• Contact Information: Provides primary and alternate points of contact at the Birmingham VA Medical Center for the Dental Service.

This document is crucial for bidders to understand the specific technical requirements, quality standards, and evaluation criteria for dental prostheses. It details the expected materials, fabrication processes, and acceptable tolerances, which will directly impact proposal preparation, cost estimation, and the ability to meet contract performance expectations.

Solicitation / RFP / RFQ

This document outlines the instructions for offerors responding to a solicitation for commercial products and commercial services. It details the submission requirements, evaluation criteria, and timeline for the acquisition.

• Offers must include solicitation number, offeror information (name, address, UEI, EFT indicator), responses to provisions, representations, certifications, and a statement of agreement with solicitation terms.

• Offerors must clearly identify any exceptions to solicitation terms and conditions with rationale.

• The acquisition involves two phases: Phase I (Past Performance, Price, Certifications, Locality) and Phase II (Technical Samples).

• Specific certifications required include FDA QSR / ISO 13485 / DAMAS for Device Manufacturing and National Association of Dental Laboratories (NADL) Certification.

• Offerors must be located within a 2-hour drive of the Birmingham VA Medical Center (VAMC).

• Technical samples will involve picking up sample dental molds and fabricating dental casts.

• Offers must be held firm for 60 calendar days from the receipt date, unless otherwise specified.

• The Government reserves the right to conduct discussions if necessary and may reject any or all offers.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government.

• Phase I Submission Deadline: May 26, 2026, by 2:00 PM EST.

• Phase II Submission Deadline: June 18, 2026, by 2:00 PM EST.

• Offeror Notifications (between Phase I and II): May 27, 2026 – June 3, 2026.

• Total Time Allotted: No more than 45 days for both phases.

• Evaluation Factors (Phase I): Past Performance, Price, Certifications, Locality (all of equal importance).

• Evaluation Factors (Phase II): Technical Samples.

• Past Performance: Evaluated based on relevancy and quality of recent, similar contractual work (up to 5 years of documented operational service).

• Price: Assessed for reasonableness, including options.

• Locality: Offeror must be within a 2-hour drive of Birmingham VAMC.

• Technical Samples: Submission must meet all minimum requirements.

• Not explicitly stated in this document.

• All quotes shall be submitted electronically to Aunjelaca Miller at Aunjelaca.Miller@va.gov.

• Technical questions should be emailed to Aunjelaca Miller by May 19, 2026, 2:00 PM EST.

• Post-award debriefing information will be disclosed if applicable.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential offerors regarding the solicitation for Dental Lab Services in Birmingham, AL. It clarifies details about the incumbent contractor, predecessor contract, sample coordination, locality requirements, and technical sample evaluation.

• Incumbent Contractor: The most recent incumbent contractor was Oral Arts Laboratory, Inc. (Contract Number: 36C24720C0198). There is no currently operating contract for these services.

• Sample Pickup/Drop-off: Coordination for pickup and drop-off of technical samples is detailed in the "Technical Samples" attachment. These activities will occur after Phase I completion and notification from the contracting officer. In-person pickup and drop-off at the Birmingham VA Medical Center are mandatory; shipping/courier options are not permitted.

• Locality Requirement: Offerors must meet the locality requirement documented on page 36 of the solicitation; anything outside the specified range is unacceptable.

• Technical Sample Fabrication: Offerors may use digital fabrication methods (e.g., scanning and CAD/CAM) for technical samples, provided the final deliverables meet quality requirements.

• Sample Submission Deadline: The deadline for technical samples has been shifted. They are now due after Phase I completion, as detailed in updated attachments. Offerors will proceed to Phase II (technical samples) after Phase I evaluation.

• Local Labs: Vendors are required to use local labs within a 2-hour radius. There is no shipping option for items.

• The "Technical Samples" document has been modified to include updated instructions for sample pickup/drop-off and turnaround times, with execution occurring later in the solicitation process.

• The deadline for technical samples has been shifted due to a revision of the solicitation, with Phase I and Phase II effectively swapping positions.

• Offerors must adhere to the locality requirement and use in-person pickup/drop-off for samples.

Solicitation / RFP / RFQ

This solicitation is for Dental Lab Services for the treatment of Dental Patients of the Birmingham VA Healthcare System. The services are to be provided in accordance with the attached Statement of Work (SOW).

• Fabrication of dental prosthetic items including complete dentures, removable partial dentures, fixed partial dentures, and crowns.

• Services must adhere to specific turnaround times (TAT) ranging from two to fifteen working days, depending on the complexity of the item.

• Use of specified materials for fabrication (e.g., Lucitone 199 acrylic resin, High Noble alloy for fixed partial dentures/crowns, and specific implant systems).

• Daily pick-up and delivery of dental lab orders Monday through Friday.

• Contractor must be located within a 2-hour drive time radius of the Birmingham VA Medical Center.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 5 years, including a base year and four one-year option renewals.

• Base Year: July 1, 2026, to June 30, 2027

• Option Year 1: July 1, 2027, to June 30, 2028

• Option Year 2: July 1, 2028, to June 30, 2029

• Option Year 3: July 1, 2029, to June 30, 2030

• Option Year 4: July 1, 2030, to June 30, 2031

• Proposals must be submitted electronically to Aunjelaca.Miller@va.gov.

• Offerors must submit technical samples as outlined in the solicitation.

• Technical questions are due by April 27, 2026, at 2:00 PM EST.

• Offers must be held firm for 60 calendar days.

• Evaluation will be conducted in two phases: Phase One (Technical Samples) and Phase Two (Past Performance, Price, Certifications, and Locality).

• All factors in Phase Two are of equal importance.

• Minimal certifications required include CLIA Accreditation, FDA QSR / ISO 13485 / DAMAS, and NADL Certification for Alabama.

• This acquisition is set aside for Small Business.

• NAICS Code: 339116

• Size Standard: 500 Employees

• The solicitation incorporates numerous FAR and VAAR clauses by reference. Offerors are advised to review these clauses carefully.

• Special handling may be required for specific orders and will be authorized on a case-by-case basis.

• The contractor must process all case submissions in-house; no outsourcing is permitted.

Form / Attachment / Pricing Sheet

This document, titled "Technical Samples," outlines the specific requirements for dental laboratories to fabricate and submit technical samples as part of the solicitation process. It details the types of prostheses to be created and the quality assessment guidelines for their evaluation.

• Prostheses to Fabricate:
  • Removable partial denture framework
  • Fully balanced complete denture set-up
  • Porcelain fused to metal (PFM) fixed partial denture
• Materials Provided by BVDL:
  • Partial denture cast framework
  • Mounted edentulous cast with record bases and occlusion rims
  • Cast for a 3-unit PFM fixed partial denture
• Laboratory Responsibilities:
  • Follow enclosed laboratory prescriptions.
  • Fabricate samples within 10 days of solicitation publicity.
  • Deliver samples to Birmingham VA Medical Center, Room 2625.
  • Notify Contracting Officer via email upon pick-up and delivery.
• Quality Assessment Guidelines:
  • Detailed criteria for complete and partial dentures, including impression quality, acrylic finish, occlusal schemes, remounting procedures, and framework requirements.
  • Detailed criteria for crown and bridge and implant prostheses, including material specifications, fit, emergence profile, porcelain quality, and impression acceptance.

This document is critical for potential bidders as it defines the exact technical samples required for evaluation. It provides specific instructions on fabrication, materials, and quality standards that must be met. Bidders must carefully review these requirements to ensure their samples will be accepted and to understand the performance expectations for the opportunity.