DEVCOM INVENTORY SOFTWARE MANAGEMENT

Form / Attachment / Pricing Sheet

This document is an "IT Questionnaire for Inventory Software" issued by DEVCOM Soldier Center. It is designed to gather specific technical information from vendors regarding their inventory software solutions. A notice states that "Only on-premises solutions will be considered."

The questionnaire includes questions covering:

• Company and software identification (name, version, manufacturer, country of origin).
• Data handling and communication (PII processing, network communication, data transfer, local enclave storage, third-party agreements).
• System compatibility (Windows 11, wireless communication encryption standards - FIPS 140-2).
• Required software versions (SQL Server 2019, IIS v10, Windows Server 2022).
• Specific feature support (wired scanning, USB scanners, customizable reports, Excel initialization, cloud updates, item attribute customization, third-party integrators, encrypted SQL DB, SSL, AD 2FA, activity timeouts, existing SQL instance usage, SQL port hiding, specific handler mapping compliance, request filtering compliance, SQL authentication methods, handler mapping disabling, PW protected accounts).
• Contact information for IT/Network Point of Contact.

Vendors interested in this opportunity must carefully review and respond to all questions in this questionnaire. The responses will be critical for the government to assess the suitability of proposed on-premises inventory software solutions against specific technical and security requirements. Failure to provide complete and accurate information may impact the evaluation of a vendor's offering.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure an inventory management technology that replaces legacy software, enhancing employee engagement and supply chain efficiency through real-time inventory fulfillment, quality control, and traceability. The goal is to establish a reliable implementation plan within a 15-week deliverable.

• System Requirements:

  • Utilize encrypted SQL database and SSL for API security.
  • Integrate with Army Active Directory for two-factor authentication and single sign-on.
  • Configurable inactivity timeouts for web console.
  • Support for rapid deployment.

• Inventory Management Functions:

  • Inventory Requests.
  • Manufacturing, Assembly, Kitting (combining individual inventory items).
  • Procurement and Fulfillment Planning (receiving orders and acquiring inventory).

• Technical Environment:

  • Must function in a fully STIG'd environment.
  • Compatible with Windows Server 2019/2022, Microsoft IIS 10, Microsoft SQL Server 2019, and Windows 11 (workstation OS).
  • SQL database setup on existing instance, with DISA STIG compliance for port security.
  • IIS STIG considerations including handler mappings and request filtering.
  • SQL server services to run with Windows Account (Local SQL AUTH not allowed).

• Product Platform and Implementation:

  • Base Configuration and Workflows (Receiving, put-away, site transfers, cycle counts, inventory adjustments, reports, picking, BOM, labels, authentication, configuration).
  • Training, User Acceptance Testing (UAT) support, and Go-Live readiness review.

• End User Requirements:

  • Accounts Feature: Add/remove/modify user accounts and permissions, password protection.
  • Item Type Management: Add/remove item types, customize data fields.
  • Item Attributes: Support customizable attributes, pinable inputs.
  • User Interface: Flexible and customizable, adaptable to workflows, efficient barcode scanning for adding/removing items.

• Reporting Features:

  • Customizable production event reports with real-time output.
  • Inventory Reports: Sortable, compatible with Microsoft Office 365 for Excel reporting.
  • Transaction reporting with undo and admin controls.

• Data Management:

  • Data Import/Export: Support CSV manipulation for item types, customizable assimilation of previous inventory data.
  • Automated Data Backups: Customizable frequency and location.

• Hardware Integration:

  • Barcode Scanning: Compatible with USB, 2D, and QR code scanners (wireless prohibited).
  • Label Printing/Creation: Support for label creation (5160, 5.5" x 8.5"), 2D barcodes, pulling data from Excel or internal generation, modification of text/spacing, QR code creation.

• Implementation Timeline:

  • Vendor analysis of needs and test environment setup within 12 weeks of contract initiation.
  • On-site support for implementation and data import within 15 weeks of contract initiation.

• Customer Service:

  • Ticket acknowledgement within 24 hours.
  • 48-hour resolution for major software issues affecting security or access.
  • 10 business day resolution for customization requests and minor bug corrections.

• Quarterly evaluation meetings for product acceptability and feedback.

• Delivery Lead Time: 15 weeks after receipt of order.

• Shipping Address: U.S. Army DEVCOM Soldier Center, ATTN: Corey Hauver, 15 General Greene Ave, Warehouse 20, Natick MA, 01760-5000 (DODAAC: W56YHX).

• Deliverables: Initial system data load (customer, vendors, items, bins, inventory, PoS), scope stage design analysis, process document, development, testing/training.

• Invoicing: Contractor shall bill in WAWF after DEVCOM Soldier Center confirms receipt of Software.

• Inspection & Acceptance POC: Christine Poulack (508) 206-3145.

• Other Direct Costs (ODCs): N/A.

Solicitation / RFP / RFQ

This solicitation seeks proposals for INVENTORY MANAGEMENT SOFTWARE for the DEVCOM Soldier Center. The software is intended to replace legacy systems, enhance employee engagement and efficiency in the supply chain, and provide real-time inventory fulfillment, quality control, and traceability. A reliable implementation plan is also required.

• Inventory Management Software

• Real-time inventory fulfillment, quality control, and traceability

• Implementation plan (15-week deliverable)

• Contract Type: Firm Fixed Price

• Period of Performance: Base Year (01 Aug 2025 - 31 Jul 2026) plus four Option Years.

• Product Service Code: 7A20

• Solicitation Number: W911QY26QA009

• Offer Due Date: 15 June 2026, 03:30 PM Local Time

• Evaluation criteria are not detailed in the provided sections.

• This acquisition is UNRESTRICTED.

• North American Industry Classification Standard (NAICS): 541511

• Size Standard: Not specified.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, small business concerns, and various prohibitions.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Two attachments are listed: "Purchase Description" and "DEVCOM Soldier Center IT Questionnaire for Inventory Management (002)".