Device Service Plan - Cheyenne WY

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for a "Device Service Plan" for the PA Rangeland Resources Research in Cheyenne, WY. The government intends to award a single firm-fixed-price purchase order.

• The core service is a "Device Service Plan."

• The base period of performance is from 06/17/2026 to 06/16/2027.

• Four one-year option periods are included, extending the potential performance through 06/16/2031.

• Invoicing for all periods is to be done in arrears.

• Attachment 1, containing the Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP), is referenced for detailed requirements.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: One base year with four one-year option periods, totaling up to five years.

• Estimated Value: Not explicitly stated in the provided pages.

• Quotes must be submitted by 06/09/2026 at 0900 ET.

• Quotes must hold prices firm for 30 calendar days from the quote due date.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) criteria.

• Technical Acceptability will be rated "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding.

• Past Performance will be evaluated as "acceptable" or "neutral."

• Pricing will be evaluated for fairness and reasonableness.

• The Technical Capability Narrative must be provided, including confirmation of capability for specific sections of Attachment 1 and any exceptions to requirements.

• Failure to propose pricing on individual line items may result in disqualification.

• The North American Industry Classification Standard (NAICS) code is 334516, with a size standard of 1,000.

• The acquisition is listed as "UNRESTRICTED OR SET ASIDE" with options for Small Business, WOSB, EDWOSB, HUBZone, and SDVOSB, but it is not explicitly stated which set-aside applies.

• Solicitation documents and amendments will be posted on sam.gov; no hard copies are available.

• Inquiries must be submitted via email up to 48 hours before the due date.

• The government reserves the right to cancel the solicitation.

• Specific FAR and AGAR clauses are incorporated by reference and must be reviewed by offerors.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a GreenFeed System Service Plan for two onsite systems used for measuring individual intake and respiratory gas exchange of beef cattle in an extensive rangeland environment.

• Provide data access, hardware support, software support, personnel, transportation, and supervision for two GreenFeed Systems.

• Perform all work in accordance with applicable Federal, State, and local laws, regulations, codes, OEM technical specifications, and OEM guidelines.

• Maintain OEM equipment warranty and provide business day access to OEM technical service agents.

• Provide repair and maintenance services, including consumables, routine wear and tear parts, and hardware/software/firmware upgrades.

• Conduct at least one annual onsite preventative maintenance service and any required repair visits.

• Provide Verizon data line subscription for data transfer (up to 1GB per modem).

• Provide unlimited and complete access to raw data and processed results generated by the GreenFeed Pasture Systems (#764 and #765).

• Allow USDA to monitor operation and functions of two gas exchange chambers.

• Provide final data sets reviewed for errors and data for specific dates upon request (2-week timeframe for finalized data).

• Provide repair service technicians authorized by the OEM.

• All contractor personnel require USDA escort while on location.

• The Quality Assurance Surveillance Plan (QASP) will evaluate contractor performance against standards identified in the PWS.

• Acceptable Quality Level (AQL) for Technical Requirements and Tasks is 100%.

• Service performance is onsite at a USDA Facility, 8408 HILDRETH ROAD, CHEYENNE WY 82009.

• One year base period with four one-year option periods.

• This is a Firm Fixed Price requirement.

• Contractor personnel must be authorized by the OEM for service.

• OEM documentation for authorized technicians may be requested.

• All contractor personnel must be accompanied by a USDA escort while on location.