DH CONTROL - ALARM SYSTEM

Justification for Sole Source

This document justifies a sole-source procurement for a specific set of parts and an assembly related to humidity control systems. The justification is based on the need for direct replacements for existing equipment, ensuring compatibility and preventing cancellation of supply system contracts.

• Assembly: Central Alarm Unit (PC7), Dehumidifier Station Control Unit (PC8), Power Relay (PC5), Capacitor (PC6).

• Specific Component: Dehumidifier Central Alarm Unit, Weather-tight Enclosure, NEMA Type 4, equivalent or similar to Hygrodynamics Model 9333.

• Functionality: The system requires humidity sensors to activate a Dehumidifier (DH) unit when humidity levels exceed an adjustable setting (approximately 38% RH) and deactivate it when humidity drops below this setting.

• The estimated cost falls within the $15K-$350K range.

• The document references FAR 13.106-1(b) for sole-source restrictions.

This document is a justification for a sole-source purchase, not a solicitation for proposals. Therefore, there are no submission or evaluation criteria for bidders.

This is a sole-source justification, meaning competition is restricted to the identified source.

• The required parts are direct replacements for existing brand-name equipment and must be compatible in form, fit, and function.
• The vendor identified is the direct vendor that has supplied to the stock system in the past.
• The parts will be assembled in-house by the shipyard and installed onboard a ship.
• Proprietary data related to the Humidistat, Humidity Control Station (Hygrodynamics Model 3262) is cited as a limiting factor for competition.

Solicitation / RFP / RFQ

This solicitation is for a DH CONTROL - ALARM SYSTEM. The acquisition is a "Request for Quote" (RFQ) and is set aside for Small Business.

• The solicitation is for the DH CONTROL/ALARM SYSTEM, P/N: 9332, manufactured by Newport Scientific - HygroDynamics. This assembly includes a Central Alarm Unit (PC7), four Dehumidifier Station Control Units (PC8), a Power Relay (PC5), and a Capacitor (PC6).

• The document specifies requirements for contractor retention of supply chain traceability documentation.

• It also outlines requirements for manufacturing phase-out or discontinuation notifications.

• Vendor Shipment Module (VSM) is required for shipping documentation.

• Packaging and marking must comply with ASTM-D-3951.

• Unique Item Identification (IUID) is required for items with a unit acquisition cost of $5,000 or more, or as otherwise specified.

• The contract is a Firm Fixed Price arrangement.

• The issue date is April 29, 2026.

• The offer due date is May 1, 2026, at 08:00 AM.

• The period of performance is indicated as "Nov 2025" for some clauses, and "Jul 2025" for others, suggesting a potential overlap or extended period.

• Payment will be made via Wide Area Work Flow (WAWF).

• Offers are due by May 1, 2026, 08:00 AM.

• Proposals must be submitted electronically via WAWF.

• Evaluation will be based on price and other factors, with specific evaluation factors to be detailed in Section M.

• This acquisition is a 100% Small Business set-aside.

• The North American Industry Classification System (NAICS) code is 334419, with a size standard of 750 employees.

• Access to Navy Base Kitsap installations requires a Defense Biometric Identification System (DBIDS) credential.

• Contractors must comply with various FAR and DFARS clauses related to cybersecurity, supply chain security, labor standards, and representations and certifications.