Direct Procurement Method (DPM) Local Moves Schedules I, II, and III

Form / Attachment / Pricing Sheet

This document, Attachment A-G6, outlines the Direct Procurement Method (DPM) Claims and Liability Procedures for personal property shipments. It details the processes and requirements for filing, substantiating, and settling claims for lost or damaged items during transit.

• Claims Filing: Specifies timelines (within 2 years of delivery, with a 9-month window for Full Replacement Value (FRV)), required information, and conditions for transferring claims to the Military Claims Office (MCO).
• Substantiation: Outlines necessary documentation, including item descriptions, purchase dates, and estimates for repairs or replacement.
• Notice of Loss/Damage: Details the use of DD Form 1840 (Joint Statement of Loss or Damage at Delivery) and DD Form 1840R (Notice of Loss or Damage) for recording and reporting issues.
• Liability Limits: Defines contractor liability for loss or damage, including monetary limits per shipment and per pound, and specifies conditions for FRV.
• Exceptions and Exclusions: Lists circumstances under which the contractor is not liable (e.g., acts of God, member/employee's fault, pre-existing damage) and conditions where these exclusions may not apply due to contractor negligence.
• Essential Items & Catastrophic Loss: Provides procedures for handling essential items and addressing catastrophic losses.
• Salvage: Outlines contractor rights and procedures related to salvaging damaged items.
• Dispute Resolution: Describes the process for resolving disputes, including MCO involvement.

This document is crucial for any bidder involved in personal property shipments under the DPM. It clearly defines the responsibilities, liabilities, and procedural requirements for handling claims, which directly impacts operational costs, risk assessment, and customer satisfaction. Understanding these procedures is essential for accurately pricing bids and managing post-award contract performance.

Forms / Attachments / Pricing Sheets

This document, "Attachment A-G3 - CONTRACTOR DOCUMENTS REQUIREMENT LISTINGS," details the specific documents and data that contractors are required to submit throughout the contract period. It serves as a comprehensive list of Contract Data Requirements Lists (CDRLs) and outlines the frequency and nature of each required submission.

• CDRLs: Lists 12 distinct Contract Data Requirements Lists (CDRLs), numbered 0001 through 0012, each corresponding to a specific contractor document (e.g., Contractor's Quality Control Program, Weight Tickets, Household Goods Descriptive Inventory, Monthly SDS Metrics Report).
• Submission Details: For each CDRL, it specifies the Data Item Number, Title, Subtitle, Authority, Contract Reference, Requiring Office, Frequency (e.g., As Required, Each Shipment, Monthly, Quarterly, Weekly), and distribution requirements.
• Abbreviations: Provides a key for abbreviations used in the CDRL, such as ASREQ (As Required), COR (Contracting Officer), MTHLY (Monthly), and WKLY (Weekly).
• Schedules: References Schedules I, II, and III, indicating where detailed requirements for specific items are located.

This attachment is crucial for bidders as it clearly defines the reporting and documentation obligations expected under the contract. Understanding these requirements is essential for accurate proposal preparation, cost estimation, and successful contract performance. Bidders must review each listed CDRL to ensure they have the capability to generate and submit the required documentation in a timely and accurate manner.

Form / Attachment / Pricing Sheet

This document, "Attachment A-G7 - DIRECT PROCUREMENT METHOD (DPM) THIRD PARTY PAYMENT SYSTEM (TPPS)", outlines the guidelines and procedures for electronic bill payment processes using the Web-Enabled Transportation Operational Personal Property Standard System (eTOPS). It details how DPM contractors are reimbursed for services rendered through the Department of Defense (DoD) TPPS.

• Introduction: Describes the TPPS as a payment tool to reimburse DPM contractors, provide information visibility, and improve payment processes. It emphasizes the Contractor Self-Invoicing methodology where contractors enter invoicing data into TPPS.
• Scope: Applies to all Services' and Coast Guard's Personal Property Shipping Offices (PPSO) and participating commercial contractors with active contracts listing TPPS as the payer.
• Electronic Payment Process: Details the monthly invoicing cycle, the generation of summary invoices, PPSO review and certification, and the process for payment to the DPM contractor. It outlines the "Approval Required" status for invoices and the "Hold" status for disputes.
• Process Steps: Describes the establishment of accounting data, initial cost estimates, invoice creation by DPM contractors (via EDI 859 or manually), PPSO approval/dispute within three Government Business Days (GBD), and the payment process.
• DPM Contract Inclusions: Mandates the inclusion of DFAR Clause 48 CFR 252.232-7003 and specifies that SF 1449 Block 18a should indicate payment via "The Third Party Payment System."
• Payment Centers: Provides a table listing DFAS Financial Payment Centers for various services (Army, Air Force, Navy, Marine Corps, Coast Guard).

This document is crucial for DPM contractors as it details the mandatory electronic payment system (TPPS) they must use for invoicing and receiving payments. It outlines the entire process from invoice submission to payment, including required documentation, approval timelines, dispute resolution, and payment cycles. Understanding these procedures is essential for timely and accurate reimbursement.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for packing, containerization, and local drayage of Direct Procurement Method (DPM) personal property shipments for Department of Defense (DoD) personnel.

• The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials necessary for preparing personal property for shipment, drayage, and/or storage.

• This includes tasks such as premove surveys, weighing of shipments, preparation, packing, loading, containerization, tagging, inventorying, appliance servicing/unservicing, container management, marking exterior shipping containers, storage, drayage, claims processing, and DPM delivery, unloading, and unpacking.

• Specific requirements are detailed for various types of moves, including Household Goods (HHG) and Unaccompanied Baggage (UB), for both domestic and international shipments.

• The contractor must adhere to commercial standards and best business practices where specific instructions are not provided.

• Packing/Loading/Containerization: No more than 3% of total shipments incorrectly packed/loaded/containerized per month.

• On-Time Pickup/Delivery: No more than 5% of shipments with validated customer complaints for untimely pickup/delivery per month.

• Documentation: 98% on-time return of completed, accurate, legible documentation to PPSO per month; 96% on-time pickup of documentation from PPSO per month.

• Invoicing: 98% error-free invoice submission rate per month.

• Facilities/Equipment: Less than 3 violations per quarter for inadequate facilities or unserviceable equipment.

• Government-Owned Containers (GOCs): No more than 2% of GOCs improperly protected per quarter; less than 2 failures per month to recoup GOCs within the specified timeframe.

• The contract period begins January 1 and ends December 31, inclusive.

• Performance will occur within the contractor's facility and at various locations as specified by the ordering officer.

• Weighing: Must use scales certified by state inspectors; weight tickets must be submitted.

• Containerization: Must adhere to specific standards (e.g., ASTM) and ensure containers are free of defects.

• Marking: Exterior shipping containers must be marked with specific stenciled information.

• Documentation: Accurate and legible documentation, including inventories, packing lists, and shipping labels, is required.

• Insurance: Contractor must provide cargo insurance certification.

• Personnel: Must have English-speaking personnel available for packing and unpacking services.

• Materials: Must use new materials for packing and ensure all previous markings are obliterated.

Forms / Attachments / Pricing Sheets

This document, "Attachment 09 - Pricing Schedule .xlsx", provides detailed pricing breakdowns for various local moving services. It outlines specific line items for outbound, inbound, and intra-city/intra-area moves, including associated services such as packing, containerization, drayage, and attempted pickup/delivery.

• Schedule I (Outbound Services): Details pricing for complete outbound services for Household Goods (HHG), HHG from non-temporary storage, overflow articles, unaccompanied baggage, and expensive/valuable items. It also includes items for storage, containers, remarking, coopering, assembly/disassembly, drayage beyond the contract area, and attempted pickups.
• Schedule II (Inbound Services): Outlines pricing for complete inbound services for HHG from various points to residences, inbound HHG from non-temporary storage, inbound HHG with removal at contractor's facility, expensive/valuable items, unaccompanied baggage, storage, remarking, coopering, attempted deliveries, reweighing, and drayage beyond the contract area.
• Schedule III (Intra-City and Intra-Area Moves): Provides pricing for complete intra-city/intra-area moves, attempted pickups/deliveries, and drayage beyond the contract area for different geographical zones (Area 1, Area 2, Area 3).

Bidders must use this pricing schedule to understand the cost structure for the services required. The "Estimated Annual Quantity" and "Unit of Issue" columns provide context for the expected volume of services. Bidders will need to populate the "Unit Price" and "Total" columns for each item to submit their proposal. All listed items are included in the evaluation of proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment A-G1 - FIGURES," serves as a reference guide to various figures and forms used within Part IV of the Defense Transportation Regulation concerning Personal Property. It lists and describes figures that illustrate key documents and markings related to household goods shipments.

• Figure A-G1-1: Household Goods Descriptive Inventory (DD Form 14)
• Figure A-G1-2: Packing List of Household Goods
• Figure A-G1-3: Location of Permanent Markings on ASTM-D4169 Wood HHG Box
• Figure A-G1-4: Container Marking for Household Goods
• Figure A-G1-5: Military Shipping Label for Personal Property
• Figure A-G1-6: Markings of Unaccompanied Baggage
• Figure A-G1-7: DD Form 1840, Joint Statement of Loss and Damage at Delivery
• Figure A-G1-8: DD Form 1840R, Notice of Loss or Damage
• Figure A-G1-9: DD Form 1384, Transportation Control and Movement Document (TCMD)

This attachment provides visual examples and references to essential forms and documentation used in the transportation of personal property. Bidders involved in such services should familiarize themselves with these figures to understand the required documentation, labeling, and reporting procedures for household goods shipments, loss, and damage claims.

Form / Attachment / Pricing Sheet

This document, "Attachment A-G4 - DEFINITIONS," provides a glossary of terms and definitions commonly used within the associated performance work statement. It is intended to ensure a clear and consistent understanding of terminology for all parties involved in the contract.

• Defines terms such as BLUEBARK, Call Number or Lot Number, Complete Service, Containerization, Contracting Officer, Direct Procurement Method, Drayage, Employee, GCWT, Government-Owned Containers, Household Goods, International, Intertheater, Intratheater, Issuing Officer, Item or Article, Lot Number, Member, Member/Employee, Metrics, NCWT, Ordering Officer, Outsize Air Cargo, Packaging, Packed by Owner, Packing, Personal Property, Personal Property Shipping Officer (PPSO), Professional Books, Papers, and Equipment for Member/Employee (PRO or PRO-Gear), Pro Number, Quality Assurance Evaluator (QAE), Residence, and Unaccompanied Baggage.
• Provides specific details and examples for many terms, such as the different schedules for Drayage and the exclusions for PRO or PRO-Gear.

Bidders should review these definitions to fully understand the specific language and requirements used in the performance work statement. Familiarity with these terms is crucial for accurately interpreting the scope of work, deliverables, and any other contractual obligations, which will aid in preparing a compliant and competitive proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment A-G2 - PUBLICATIONS AND COMMERCIAL STANDARDS," lists publications and commercial standards that are either mandatory or advisory for contractors. Contractors are obligated to follow mandatory publications and will be guided by advisory publications to the extent necessary to meet Performance Work Statement requirements. The document specifies that all listed publications apply to their current edition unless otherwise noted.

• Table A-G2-1. Publication Codes: Lists various specifications and standards (e.g., ASTM, Military Standard, DTR) with their titles and codes indicating whether they are 'Mandatory' or 'Advisory'.
• Mandatory vs. Advisory: Clearly distinguishes between publications that must be followed and those that provide guidance.
• Acquisition Information: Provides contact details for obtaining copies of government and commercial standards.

This attachment is crucial for bidders to understand the specific technical and operational standards they will be required to adhere to if awarded the contract. It highlights which standards are mandatory and which are advisory, directly impacting the scope of work and compliance requirements. Bidders should review this list to assess their capability to meet these specified standards.

Form / Attachment / Pricing Sheet

This document, "Attachment A-G5 - ACRONYMS," serves as a glossary of acronyms used within the Defense Transportation Regulation – Part IV, Personal Property. It is intended to provide definitions for terms that may be encountered in related solicitations, statements of work, or other contractual documents.

• The document lists acronyms alphabetically.
• Each acronym is paired with its corresponding full meaning.
• Examples include "AMC" (Air Mobility Command), "SOW" (Statement of Work), "DTR" (Defense Transportation Regulation), and "HHG" (Household Goods).

This attachment is crucial for bidders to understand the terminology used in other documents associated with this opportunity. Familiarity with these acronyms will aid in accurately interpreting requirements, deliverables, and contractual obligations, thereby facilitating a more precise and compliant proposal submission.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Direct Procurement Method (DPM) Local Moves, encompassing Outbound, Inbound, and Intra-City/Intra-Area moves. The procurement is conducted under Simplified Acquisition Procedures (FAR Part 13).

• The core service involves local moves, categorized into three schedules: Schedule I (Outbound Moves), Schedule II (Inbound Moves), and Schedule III (Intra-City and Intra-Area Moves).

• Each schedule is priced as Firm Fixed Price.

• Performance Work Statement (PWS) details are provided in Attachment 01 (Section J).

• Inspection and Acceptance will occur at both origin and destination points, as detailed in the PWS.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: June 1, 2026, through May 31, 2031.

• Minimum Contract Value: $7,500.00.

• Maximum Contract Value: $6,000,000.00. Specific maximums for each schedule are: Schedule I - $1,250,000.00, Schedule II - $1,250,000.00, Schedule III - $3,500,000.00.

• Quotes must be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module by the due date and time specified on page 1.

• Offerors must acknowledge any solicitation amendments.

• Submission requirements include:

  • Volume I: Signed SF 33 with offeror details and total quote price.
  • Volume II: Completed Representations and Certifications (Section K) or SAM records.
  • Volume III: Completed Pricing Schedule (Attachment 9) with unit and total pricing.
  • Volume IV: Evidence of Financial Resources, Organization and Execution, Limitations on Subcontracting, and Satisfactory Performance Record/Work Experience.

• Evaluation will be based on the lowest price per schedule, considering the total overall quote price for all anticipated contract years.

• Key deadlines:

  • Questions due: March 12, 2026, 12:00 PM.
  • Offer submission deadline: March 24, 2026, 3:00 PM.

• The solicitation includes FAR 52.219-6, Notice of Total Small Business Set-Aside, and FAR 52.219-8, Utilization of Small Business Concerns.

• Specific representations regarding small business status, HUBZone, WOSB, EDWOSB, and SDVOSB joint ventures are required in Section K.

• The NAICS code for this procurement is 488991.

• Offerors must comply with various FAR and DFARS clauses, including those related to payment (WAWF), insurance, and representations and certifications.