Directorate of Simulation

Form / Attachment / Pricing Sheet

This document lists contract clauses and provisions that are incorporated by reference or in full text into the contract. It serves as a comprehensive reference for the terms and conditions that will govern the contract, including standard Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses.

• Clauses Incorporated by Reference: A list of FAR and DFARS clauses with links to their full text on acquisition.gov or dfars.mil. These clauses are legally binding as if they were fully stated in the contract.
• Clauses Incorporated by Full Text: Specific FAR clauses (e.g., 52.204-1, 52.204-9, 52.212-4, 52.212-5, 52.217-8, 52.219-28, 52.252-2, 52.252-6) and DFARS clauses (e.g., 252.204-7006, 252.211-7003, 252.232-7003, 252.232-7006, 252.246-7000) are provided in their entirety within this document.
• Specific FAR/DFARS Clauses: Includes clauses related to definitions, gratuities, contingent fees, contractor employee whistleblower rights, personal identity verification, system for award management, telecommunications and video surveillance, indefinite quantity contracts, contract terms for commercial items, option to extend services, small business program rerepresentation, electronic submission of payment requests, and material inspection and receiving reports.

Bidders must carefully review all incorporated clauses, both by reference and in full text, as they define the legal and operational framework of the contract. Key areas for bidder attention include:

• Compliance Requirements: Understanding obligations related to ethics, labor laws, cybersecurity, telecommunications restrictions, and personal identity verification.
• Contract Performance: Familiarizing with terms related to ordering, payments, invoicing, disputes, changes, termination, and inspection.
• Small Business Subcontracting: Reviewing clauses related to small business utilization and reporting.
• Payment Procedures: Understanding the electronic submission requirements for payment requests and receiving reports via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for maintaining and upgrading the Video Surveillance System (VSS) and Security Access Control/Badging and Monitoring System (SAC/BMS) for the Directorate of Simulation (DOS) at Fort Rucker, Alabama. The primary goal is to ensure the security and safety of personnel, classified material, and high-value items by providing 24/7 security coverage.

• Furnish and install equipment and personnel for the VSS and SAC/BMS.

• Ensure all program licenses do not expire during the contract period.

• Maintain security hardware in good operating condition.

• Provide and install software updates for security PC systems.

• Train security staff on operating procedures for installed security equipment.

• Perform monthly inspections on systems securing high-value and mission-essential areas.

• Conduct a system assessment within the first 30 days of the contract.

• Install a Lenel-compatible VSS and SAC/BMS.

• Allow operators to monitor real-time views and recorded data (up to 30-60 days).

• Copy recorded data to CDR/DVDR formats viewable on any computer without special software.

• Develop a Procedures or Instruction Manual for VSS and SAC/BMS monitoring personnel.

• Provide updated panic button system software and hardware.

• Install Duress Alarm keypads.

• Create 8 badging templates based on customer requirements.

• Provide a one-year full system warranty and maintenance contract.

• Provide red line drawings during and after installation.

• Provide an on-site technician for monthly maintenance and system updates.

• Upgrade the video system with high-performance, multi-point cameras.

• Ensure servers hold at least 60 days of video recordings.

• Provide cabling test results.

• Abate existing material and install new material.

• Include 5 free camera relocations per calendar year.

• Provide spare parts for all system equipment.

• Systems must maintain integrity, functionality, and reliability.

• Software must alert personnel to manual overrides with date, time, and location.

• Systems must be Risk Management Framework (RMF) compliant and TAA compliant.

• Response time for emergency work orders: 5 hours; for all service calls: 48 hours (7 days a week).

• Period of Performance: 22 May 2026 to 21 May 2031, plus four option periods.

• Place of Performance: All buildings/locations at Fort Rucker, Alabama, that have security equipment monitored by the DOS.

• Personnel Security: NACI background clearance required. Employees must wear identification badges. AT Level I training is mandatory annually. Compliance with installation, facility, and area commander security policies is required. iWATCH training is mandatory.

• Physical Security: All installed equipment must be properly secured.

• Contingency Plan: Required to meet emergencies (e.g., natural disasters, civil disturbances, labor strikes).

• Quality Control: Contractor must establish and implement a quality control plan.

• Safety: Contractor must establish and maintain an accident prevention program conforming to Army Regulation 385-10 and OSHA.

• Recordkeeping: Compliance with 29 CFR Part 1904 and 41 CFR Part 50-204.

• Contractor Manpower Reporting: Required via a secure Army data collection site.

• Network Access: Limited system installation specific access to computers on Government infrastructure. CAC card required for network access. Must coordinate with DOS's Information Management Officer (IMO).

• Certifications: Contractor must be licensed and certified on Lenel security systems and proposed upgrade systems. DoDD 8570 – IAT Level 2 Cyber Security Certifications required. Bosch Panic System/Monitoring Service certification. FIPS 201 Approved Product List compliance. Must be licensed and certified in all operating systems and hardware.

• Government Furnished Property: None provided, except for keys and access to network, utilities, and working space.

• Contractor Equipment: Contractor shall furnish necessary tools, equipment, materials, and products.

• Data Rights: All documents/material produced are Government-owned.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for security systems services, issued as a Request for Proposal (RFP) under Reference-Number W9124G26XDOS. The government is procuring a non-personnel service contract for the Directorate of Simulation at Fort Rucker, AL.

• The primary requirement is for Security Systems Services (NAICS Code: 561621).

• Detailed requirements are further specified in "Attachment 2_ Physical Security Performance Work Statement".

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: Anticipated from May 22, 2026, to May 21, 2031 (base year plus four option years).

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Proposal Submission: Proposals must be submitted in writing via email to Contract Specialist Micheal R. Garrett at micheal.r.garrett3.civ@army.mil.

• Format: PDF format, with a maximum of 40 pages.

• Deadline: Proposals must be received no later than 12:00 PM Central Daylight Time (CDT) on Monday, April 27, 2026.

• Initial proposals should contain the best and final offer.

• Competition: 100% Small Business Set Aside on the open market.

• NAICS Code: 561621 – Security Systems Services (Except Locksmiths).

• Size Standard: $25 million.

• Payment Terms: Net 30.

• Site Visit: Scheduled for April 2, 2026, at 9 a.m. CST. Meeting point is the entrance of Bldg. 5440 Night Hawk Street, Fort Rucker, AL 36362. The site visit covers two buildings.

• Incorporated Provisions: Clauses are in effect through Federal Acquisition Circular FAC 2025-03, Effective April 17, 2025.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for simulation services at Directorate of Simulation, Fort Rucker, AL. The procurement is a 100% Small Business Set Aside under NAICS Code 561621 ($25 million size standard). All categories of small businesses are eligible.

The government is procuring services that conform to the Performance Work Statement (PWS). Proposals must address technical requirements, including staffing and support management.

This is a competitive Lowest Price Technically Acceptable (LPTA) source selection. The contract will be awarded to the technically acceptable offer with the lowest price. Trade-offs between cost/price and non-cost/price factors are not permitted.

Proposals will be evaluated on two factors:

• Factor 1 – Technical Proposal (Volume I): Evaluated on a pass/fail basis for acceptability. Subfactors include:
  • 1.A – Staffing (Personnel qualifications, backfill plan, security clearances, certified technicians).
  • 1.B – Support Management (Response times, availability of replacement parts, approach for providing performance information).
  • Technical proposals have a 40-page limit.
• Factor 2 – Price Proposal (Volume II): Evaluated for fairness, reasonableness, and potential unbalanced pricing. The Total Evaluated Price (TEP) will be calculated, including base year, option years, and a potential 6-month extension under FAR Clause 52.217-8.

This opportunity is a 100% Small Business Set Aside.

Inaccurate or incomplete price proposals may lead to elimination. Offerors must adhere to all RFP requirements. Failure to meet a requirement may result in an unacceptable technical rating.

Performance Work Statement (PWS)

To maintain Directorate of Simulation (DOS) security and access systems, including the Video Surveillance System (VSS) and Security Access Control/Badging and Monitoring System (SAC/BMS), to protect classified material, high-value items, and ensure the safety and security of visitors, students, and staff, providing 24/7 security coverage.

• Furnish and install equipment and personnel for VSS and SAC/BMS.

• Ensure program licenses do not expire during the contract period.

• Maintain security hardware in good operating condition.

• Provide and install software updates for security PC systems.

• Train security staff on operating procedures for installed security equipment.

• Perform monthly inspections on systems securing high-value and mission-essential areas.

• Provide on-site end-user training for all installed security equipment.

• Conduct a system assessment within the first 30 days of the contract.

• Install a Lenel-compatible VSS and SAC/BMS.

• Allow operators in two locations to monitor real-time views and recorded data (up to 30-60 days).

• Copy recorded data to standard CDs or DVDs in a format viewable on any computer without special software.

• Develop a Procedures or Instruction Manual for VSS and SAC/BMS monitoring.

• System must capture required data.

• System must be capable of being monitored.

• Data must be capable of being copied to CDR/DVDR and opened on other computers.

• Contractor must guarantee 100% systems integrity, functionality, and reliability upon completion of the first service call.

• 5-hour response to emergency work orders and 48-hour response to all service calls, 7 days a week.

• Provide one full eight (8) hour day per month for maintenance and system updates.

• Period of Performance: 1 May 2026 to 1 May 2027.

• Place of Performance: Fort Rucker, Alabama, 36362, specifically at Bldg 5440 and Bldg 5101.

• Personnel Security: NACI background clearance required. Employees must wear identification badges. AT Level I awareness training annually. Compliance with installation access and security policies.

• Physical Security: All installed equipment must be secured. New equipment not yet installed must be secured.

• Contingency Plan: Required to meet emergencies (e.g., natural disasters, civil disturbances).

• Quality Control Plan: Contractor must establish and implement a system of checks and controls.

• Safety: Maintain an accident prevention program conforming to Army Regulation 385-10 and OSHA.

• Energy Conservation: Instruct employees in conservation practices.

• Recordkeeping: Comply with 29 CFR Part 1904 and 41 CFR Part 50-204.

• Contractor Manpower Reporting: Required via a secure Army data collection site (ecmra.mil).

• Network Access: Limited system installation specific access to government infrastructure. CAC card required for network access. Must communicate with DOS's IMO. Must obtain proper Approval to Operate (ATO) packets. Must be Risk Management Framework (RMF) compliant/TAA compliant.

• Certifications: Must be licensed and certified on Lenel security systems and proposed upgrade systems. Must obtain DoDD 8570 – IAT Level 2 Cyber Security Certifications. Must be licensed and certified for Bosch Panic System and FIPS 201 Approved Products.

• Government Furnished Property: None provided, except for keys, working space, and utilities.

• Contractor Equipment: Contractor shall furnish necessary tools, equipment, materials, and products.

• Data Rights: Government owns all documents and materials produced under the contract.