DLA FAMILY DAY EVENT PLANNING & OPERATIONS - FT BELVOIR MWR

Amendment / Modification

This amendment modifies Solicitation NAFUA1-26-Q-0008 (dated 03/24/2026) to:

• Extend the quote submission deadline.

• Add specific supplies to Section C, Paragraph 4.2.

• Section C, Paragraph 4.2 (Required Supplies)

• Solicitation due date

• The deadline for submitting quotes has been extended to May 22, 2026, at 10:00 am EDT. Late quotes will not be accepted.

• The following items are now listed as required supplies under Section C, Paragraph 4.2:

  • Dunk Tank (with personnel to be dunked)
  • Trackless Train
  • Two (2) 20 ft x 20 ft tents
  • One (1) 20 ft x 30 ft tent
  • Tables and chairs for seating areas
  • Water for patrons (e.g., water coolers, cups, bottled water)
  • Trash boxes (or similar) with trash bags and personnel for trash removal
  • One (1) dumpster for trash removal
  • Three (3) Misting tents

Amendment / Modification

This amendment (P00001) to solicitation NAFUA1-26-Q-0008, dated 03/24/2026, is issued to provide answers to questions received from potential offerors.

• The amendment addresses questions related to event hours, access restrictions, contractor support needs, load-in/load-out times, site maps, power sources, generator usage, age ranges for children's activities, Kid Zone setup, placement of specific elements (e.g., caricature artists), security/EMT/crowd control, minor supervision, restrooms, parking, previous event execution, previous contract value, and inclement weather planning.

• Attachment A, an aerial view of the HQC event areas, is provided.

• Offerors are required to acknowledge receipt of this amendment.

• The amendment does not explicitly state changes to the proposal deadline, but offerors should review the provided answers to ensure their proposals accurately reflect the clarified requirements.

• The anticipated magnitude of the requirement is $40,000 to $50,000, and price is not an evaluation factor but must be within this range.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the Defense Logistics Agency (DLA) Family & Morale, Welfare, and Recreation (FMWR) to provide labor, equipment, materials, and incidentals for the Andrew T. McNamara Headquarters Complex Family Day event operations at Fort Belvoir, Virginia. The event aims to create a safe, engaging, and memorable experience for DLA employees and their families.

• Event design and activity planning aligned with the "America250" theme.

• A balanced mix of youth, family, and adult-oriented activities, including a "Kid Zone."

• Minimum of ten (10) professional caricature artists.

• Inflatable and physical activities (e.g., bouncy houses, obstacle courses, slides).

• Family-friendly entertainment options (e.g., carnival games, petting zoo, performers).

• Coordination with DLA Police, Fort Belvoir Fire Department, and building management.

• Contractor personnel must meet security and access requirements for Fort Belvoir.

• Deliverables include an Event Concept Plan, Site Layout Plan, Safety Plan, and an After-Action Summary (optional).

• Type of Contract: Firm-Fixed-Price.

• Estimated Magnitude: $40,000 - $50,000.

• Period of Performance: June 25, 2026, to June 26, 2026.

• Event Execution Date: June 26, 2026.

• Questions Due: April 20, 2026, by 3:00 PM EDT.

• Quotes Due: April 24, 2026, by 4:00 PM EDT.

• Submission Method: Electronically via email to the Contracting Officer.

• Evaluation Factors: Technical Approach and Key Personnel (Factor 1), Past Performance (Factor 2), and Management and Safety Plan (Factor 3). Factors 1 and 2 are of equal importance and more important than Factor 3. Best-value tradeoff process will be used.

• No specific set-aside is mentioned.

• Offerors must demonstrate at least five (5) years of experience with events attended by 5,000 or more participants for past performance evaluation.

• DLA will separately coordinate food and beverage services, musical entertainment, movie entertainment, and bingo sessions.

• Offerors must provide proof of Commercial General Liability Insurance naming DLA and U.S. Army Garrison Fort Belvoir as additional insureds within ten (10) days of contract execution.