Dorm Lighting

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for "Dorm Lighting." It serves as the only solicitation, and quotes are being requested. A written solicitation will not be issued. The acquisition is a 100% Small Business Set-Aside.

• Provide "New Dorm Lighting" in accordance with the attached Salient Characteristics and Pricing Schedule.

• Include all shipping costs to Fairchild AFB, WA.

• The government intends to issue a Purchase Order from this solicitation.

• Options are NOT intended.

• RFQ due date/time: 19 March 2026 / 10:00 AM PT.

• Quotes must be submitted via email to SSgt Alexis Grimes (alexis.grimes@us.af.mil) and Sarah O'Neil (sarah.oneil.1@us.af.mil).

• Questions pertaining to this RFQ are due by 16 March 2026 / 10:00 AM PT.

• Quotes must be held firm for 30 calendar days from the date specified for receipt of quotes.

• Evaluation will be based on the following factors: Price and SPRS (Supplier Performance Risk System).

• Award will be made to the responsible vendor whose quote is most advantageous to the government, considering price and other factors.

• This acquisition is a 100% Small Business Set-Aside.

• North American Industry Classification System (NAICS) code: 335139 (Electric Lamp Bulb and Other Lighting Equipment Manufacturing).

• Size standard: 1,250 Employees.

• All prospective offerors must be registered and active in the System for Award Management (SAM) at www.sam.gov.

• The government reserves the right to cancel this RFQ.

• Attachments referenced: Salient Characteristics and Pricing Schedule.

Form / Attachment / Pricing Sheet

This document is a pricing schedule detailing various lighting fixtures and related components. It serves as a reference for potential bidders to understand the specific products, their specifications, and associated costs.

• Fixture Type: Identifies the type of lighting fixture (e.g., LED wrap around, suspended light, dimmer switch).
• Part Number or Equal: Lists the manufacturer's part number or an equivalent.
• Description: Provides detailed specifications including lumens, color temperature (CRI, K), dimming capabilities, voltage, and special features like emergency battery packs or sensors.
• Quantity (QTY): The number of units required for each item.
• Lead Time: The estimated time to deliver the product.
• Unit Price: The cost per individual unit.
• Total Price: The total cost for the specified quantity of each item.

This pricing schedule is crucial for bidders to:

• Accurately calculate the total cost of proposed lighting solutions.
• Verify that the specified products meet the technical requirements of the opportunity.
• Understand the lead times associated with different components, which can impact project timelines.
• Identify potential cost savings by proposing equivalent or alternative products if permitted.

Form / Attachment / Pricing Sheet

This document, titled "Salient Characteristics FOR Dorm Lighting," outlines the specific requirements and detailed specifications for lighting fixtures to be procured for dormitories at Fairchild AFB, WA. It serves as a technical reference for potential bidders to understand the exact nature of the lighting upgrade.

• Background: States that the current interior lighting in dormitories is obsolete.
• Objectives: To upgrade interior lighting to LED energy-efficient fixtures.
• Requirements: Mandates that contractors provide and deliver lighting fixtures according to the provided Parts List. It specifies that "Brand Name or equal" will suffice and requires specific marking on shipment boxes.
• Parts List: Details various fixture types (A1, A1EM, A2EM, A3EM, B1, B2, C1, E1, H1, LAMP, S1) with corresponding manufacturer catalog numbers (or equivalent), detailed descriptions of their characteristics (e.g., lumens, color temperature, dimming capabilities, voltage, special features like emergency battery packs or occupancy sensors), and the quantity required for each.

This document is crucial for bidders as it defines the technical specifications for the lighting fixtures. Vendors must ensure their proposed "Brand Name or equal" products meet or exceed these detailed salient characteristics. The quantities listed are essential for accurate pricing and proposal development. Failure to meet these specifications will likely result in a non-compliant bid.

Form / Attachment / Pricing Sheet

This document, titled "Salient Characteristics FOR Dorm Lighting," outlines the specific requirements and a detailed parts list for upgrading interior lighting in dormitories at Fairchild Air Force Base to LED energy-efficient fixtures. It serves as a technical specification for potential bidders.

• Background: The current interior lighting in the dormitories is obsolete.
• Objective: To upgrade to LED energy-efficient fixtures.
• Requirement and Parts List: A comprehensive list of specific lighting fixtures, including part numbers or "equal" descriptions, is provided. Each entry details the fixture type, key specifications (e.g., lumens, color temperature, CRI, dimming capabilities, voltage, emergency battery pack), and the quantity required.
• Brands: While specific Lithonia Lighting and Peerless Catalog part numbers are listed, the requirement states "Brand Name or equal will suffice," indicating that equivalent products meeting the specified characteristics are acceptable.

This document is critical for bidders as it defines the exact products or performance characteristics required for the dorm lighting upgrade. Bidders must ensure their proposed products meet or exceed these "salient characteristics" to be considered compliant. The detailed parts list and quantities directly inform pricing and procurement strategies.