DoWEA Pacific South District, On-Board Video Surveillance System (OBVSS) Services For School Transportation Vehicles Okinawa, Japan

Quick Summary

The Department of Defense Education Activity (DoDEA), Pacific South District, is soliciting proposals for On-Board Video Surveillance System (OBVSS) Services for school transportation vehicles in Okinawa, Japan. This combined synopsis/solicitation seeks a contractor to provide comprehensive maintenance, repair, removal, and installation services for OBVSS equipment to ensure student safety. Proposals are due May 12, 2026.

Purpose and Scope

DoDEA requires OBVSS services to ensure the safe transport of students. The contractor will be responsible for all labor, tools, equipment, parts, wiring, conduits, and transportation/lodging necessary for the full lifecycle support of OBVSS systems on DoDEA school vehicles across Okinawa. The contractor will own the OBVSS equipment and must be authorized by the manufacturer to import, repair, and maintain their hardware and software.

Key services include:

• Providing and maintaining integrated school bus video camera recording systems.
• Removing existing OBVSS equipment from retired vehicles and reinstalling it on replacements.
• Training designated government employees on system operation and maintenance.
• Providing Windows 11 compatible digital video playback software approved by DoDEA IT.
• Performing ongoing maintenance and repair services.

The requirement covers approximately 83 OBVSS systems (68 buses, 13 microbuses, 2 vans), with specific camera counts and system requirements detailed in the Performance Work Statement (PWS), including 100% viewing coverage and night recording capabilities.

Contract Details

• Opportunity Type: Combined Synopsis/Solicitation
• Set-Aside: None specified
• Place of Performance: DoDEA schools located on the island of Okinawa, Japan
• Period of Performance: Anticipated Base Year plus four (4) Option Periods (per pricing sheet)
• Estimated Total Price: $27,500.00 (as indicated in the pricing attachment, including FAR 52.217-8)
• Product/Service Code: R499 - Other Professional Services

Submission Requirements & Evaluation

Offerors must submit a comprehensive proposal addressing:

• Technical Capability (Volume I): Detailed responses (max 8 pages) on how proposed OBVSS equipment (DVR, DPS, Cameras) meets or exceeds PWS requirements, maintenance support capabilities, and fulfillment of key personnel roles (Contract Manager and Lead Technician, both English fluent and located in Okinawa).
• Past Performance (Volume II): Up to three recent (within last 3 years) and relevant contracts demonstrating experience with similar bus transportation OBVSS services. Subcontractors require references and a Letter of Commitment. A Present and Past Performance Questionnaire (PPQ) must be completed by customer references.
• Price (Volume III): Pricing submitted using the provided Excel workbook (Attachment 5), adhering to instructions for unit prices and Not-To-Exceed (NTE) amounts for materials across the base and option periods.
• Other Attachments: Including a representation of cloud computing use (Attachment 6).

Performance Standards

• Installation/Removal: Within 10 working days of request.
• Preventive Maintenance: Bi-annual visits with reports due within 5 working days.
• Corrective Maintenance: Response within 5 business days, reports within 5 working days.
• System Monitoring: Monthly diagnostic reports required.

Key Dates & Contacts

• Response Due Date: May 12, 2026, 3:00 PM Z
• Published Date: April 29, 2026
• Primary Contact: David Infante, david.infante@dodea.edu
• Secondary Contact: Dustin Fazzini, Dustin.fazzini@dodea.edu