DPW Carlisle Barracks Refuse and Recycling 26-31

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W91QF025Q1000.

• Disposal Fees: Disposal fees can be invoiced separately via a new CLIN added to the spreadsheet issued in a previous amendment, rather than solely as an add-on to the Baseline CLIN (X001).
• Site Visit: The government will not be holding a site visit for this requirement.
• Past Performance: While the government can access CPARS, offerors are encouraged to submit copies of any past performance they specifically wish to highlight.
• Transition Period: The government has increased the phase-in period from 10 days to 20 days, with the start date pushed to the 12th.
• Previous Awardee: The previous awardee was Waste Management of PA under contract W91QF021P0004, with a value of $662,828.95.

These clarifications address invoicing procedures, site visit availability, past performance submission recommendations, and the transition period duration. Offerors should note the updated phase-in period and consider adding CLINS for disposal fees as instructed.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation (RFQ) for DPW Refuse and Recycling services for Carlisle Barracks, PA, with solicitation number W91QF026Q1000. It incorporates provisions and clauses effective through FAC 2005-101 and DFARS.

The core requirement is for a comprehensive approach to managing non-hazardous solid waste, including commercial, industrial, and community-generated waste. Services include determining and utilizing cost-effective recycling and solid waste management services, emphasizing innovation and best management practices to maximize diversion.

Specific services detailed include:

• Baseline Refuse and Recycling services (multiple types and quantities specified).

• Compactor services.

• Special Event Container services (refuse or recycling).

• Dumpster services (various sizes and types).

• Phase-in services.

• The contract type is Firm Fixed Price.

• The period of performance for the base contract is from 01 May 2026 to 30 Apr 2027, with multiple option periods extending through 30 Apr 2031, and a final phase-out period ending 10 May 2031.

• Quotes must be emailed to the Points of Contact (POCs) by 24 April 2025, 7:30 a.m. EDT.

• All vendors must be registered in the System for Award Management (SAM).

• Award will be issued on a Standard Form (SF) 1449.

• Incomplete submissions may be rejected.

• Evaluation factors are "See Attached" and will consider price and other factors to determine the most advantageous offer.

• The solicitation includes a Notice of Price Evaluation Preference for HUBZone Small Business Concerns (52.219-4).

• Vendors must be actively registered in SAM.

• Questions should be submitted via email to the POCs and will be responded to via amendment.

• Information on the AMC-Level Protest Program is provided.

Form / Attachment / Pricing Sheet

This document is a quote template for refuse and recycling services. Bidders should use this template to provide their pricing for various CLINs (Contract Line Item Numbers) related to waste management services.

• CLINs: The template outlines specific services such as Baseline Refuse, Baseline Recycle, AAFES/PX Refuse, DHA Refuse & Recycle, DECA/Commissary Compactor, Special Event Containers, 30 CUYD Dumpsters (Refuse and Recycle), and Above Baseline Dumpsters.
• Quantities and Units of Measure: Quantities are specified in Months or Each, with corresponding Units of Measure.
• Pricing: Fields for Unit Price and Extended Price are provided for each CLIN.
• Contract Years: Pricing is broken down by Base, Year 1 (OY1), Year 2 (OY2), Year 3 (OY3), and Year 4 (OY4), as well as a 52.217-8 Extension CLIN.
• Special Notes: Some CLINs include specific instructions, such as "GOVERNMENT WILL ONLY PAY FOR DUMPSTERS USED" or "GOVERNMENT WILL ONLY PAY FOR DUMPSTERS EMPTIED," and notes regarding Phase-In and Phase-Out periods.

This template is crucial for bidders to understand the structure of the services being procured and to accurately submit their pricing proposals. It details the specific services, quantities, and contract periods for which pricing is required, directly impacting the bid preparation and evaluation process.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) seeks proposals for a firm-fixed-price contract to accomplish tasks outlined in an attached Performance Work Statement (PWS). The Government reserves the right to modify the PWS, including reductions or cancellations of services, which will be negotiated with the contractor.

• The core requirement is to perform tasks as detailed in the PWS.

• Offerors must demonstrate understanding of the PWS requirements and possess necessary qualifications.

• Contract type: Firm-fixed-price.

• Submission: Offers must be submitted electronically via email to Bethany Flynn (bethany.l.flynn@army.mil) with a copy to Bill Byrne (william.a.byrne.civ@army.mil) by the RFQ closing date.

• Inquiries: All questions must be submitted via email to the Contract Specialist by 8:00 AM EST on March 17, 2026. Telephone inquiries will not be accepted. Questions will be answered via RFQ modifications.

• Proposal Structure: Offers must be submitted in three volumes:

  • Volume 1: Acknowledgement of RFQ Modifications, Representations & Certifications, Exceptions, and other non-technical/pricing information.
  • Volume 2: Technical/Past Performance. This volume should detail how the contractor will meet PWS requirements and include a minimum of three (3) recent (within 3 years) and relevant past performance examples (contracts, subcontracts, or other work). Pricing information is not permitted in this volume.
  • Volume 3: Price Quote. This volume must be a separate file and contain the total proposed price for the firm-fixed-price contract, including all option years. Pricing will be evaluated using price analysis techniques.

• Evaluation Criteria: Quotes will be evaluated based on three factors:

  1. Technical: Assesses understanding of PWS requirements and contractor qualifications. Rated Acceptable/Unacceptable.
  2. Past Performance: Assesses the likelihood of successful performance based on recent (within 3 years) and relevant past performance. Evaluated for recency, relevancy, business relations, quality, schedule, and customer satisfaction. Rated Acceptable/Unacceptable.
  3. Price: Will not be scored but will be evaluated for reasonableness, completeness, and balance.

• Basis for Award: Award will be made to an offeror receiving an "Acceptable" rating in all non-price factors (Technical and Past Performance). The Government intends to award without discussions.

• Any offeror other than a small business must have an acceptable Small Business Subcontracting Plan.

• The document also includes addenda for FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation-Commercial Items).

• The Government will use AI tools to assist in proposal analysis, but final judgments remain with Government personnel.

Performance Work Statement (PWS)

This PWS outlines the requirements for Solid Waste Management Services at Carlisle Barracks, Carlisle, Pennsylvania. The primary goal is to provide comprehensive solid waste and recycling collection, transportation, and disposal services.

Services include scheduled solid waste and recyclables collection and disposal, maintenance of collection stations and equipment, special event support, and "as ordered" tasks. The contract specifically excludes collection of non-hazardous solid waste and waste for fuel, and post-residential housing collection.

• Services must meet all applicable Federal, State, and local laws and regulations.

• Performance standards are detailed in Technical Exhibit (TE)-3, including tasks and frequencies.

• Key performance objectives include timely collection to prevent overflow, odor, and vector attraction, and maintaining appearance of containers.

• Deliverables include a schedule of pickups, notification of service curtailment, contractor employee information for background checks, AT Level I training certificates, iWatch training completion, Phase In/Phase Out Plan, hazardous material discovery reports, safety plan, accident reports, government-owned container condition reports, and a monthly summary report.

• The contract period includes a base year plus four option years, with a six-month option to extend.

• Performance will occur at locations specified in PWS 9 and TE-3.

• Contract Type: Firm Fixed Price (FFP) with "As Required" CLINs.

• Personnel: Contractor employees must be legal U.S. residents and able to communicate clearly in English. Background checks and AT Level I and iWATCH training are mandatory.

• Security: Compliance with installation access requirements, Force Protection Conditions (FPCON), and security procedures is required. Contractor personnel must be identifiable.

• Safety: Adherence to AR 385-10 (Army Safety Program) and EM 385-1-1 is mandatory. A Contractor Safety Plan is required within 30 days of award.

• Environmental Compliance: Maximize reuse of materials, adhere to hazardous waste management plans, and utilize environmentally preferable products.

• Phase-In/Phase-Out: A 10-day phase-in and phase-out period is required for transition.

• Government Furnished Property: No real property, equipment, or services will be provided by the Government. The Contractor must furnish all necessary supplies and equipment.

• Reporting: Monthly summary reports on tonnage landfilled and materials recycled are required.

Form / Attachment / Pricing Sheet

This document is a map titled "POST REFUSE MAP CONTAINER LOCATIONS-APPENDIX 'C' GARRISON, GOLF COURSE & AHEC". It visually displays the locations of various waste and recycling containers across the Carlisle Barracks installation.

• Map: A detailed layout of Carlisle Barracks, including buildings, roads, and geographical features.
• Legend: Identifies different types of containers with corresponding symbols:
  • Recycling Dumpster (QTY: 16)
  • Trash Dumpster (QTY: 24)
  • Wheeled Recycling Containers (QTY: 2)
  • Wheeled Trash Containers (QTY: 20)
  • Sidewalk Cans (QTY: 20)
  • Roll-Off Container - Scrap Metal (QTY: 2)
  • TC CR COMPACTOR
  • TC TRASH COMPACTOR (QTY: 1)
• Grid System: The map is overlaid with a grid for precise location referencing.
• Building/Activity List: A table lists various buildings and activities on the installation with their corresponding grid locations.

This map is crucial for any bidder involved in waste management, refuse collection, or related services at Carlisle Barracks. It provides essential spatial information regarding the types and quantities of containers, their current locations, and the overall layout of the installation, which will inform logistical planning, service provision, and site assessments for any potential contract related to waste management.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4225, Revision No. 33) for the Service Contract Act, applicable to the Pennsylvania counties of Cumberland, Dauphin, and Perry. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to service employees working under a contract covered by this determination. Bidders must ensure their proposed labor costs align with these requirements to be compliant. It provides a comprehensive list of occupations and their associated pay scales, which is essential for accurate cost estimation and proposal development.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation (RFQ) for DPW Refuse and Recycling services at Carlisle Barracks, PA. The solicitation number is W91QF026Q1000. It incorporates provisions and clauses effective through FAC 2005-101 and DFARS.

The solicitation requires a comprehensive approach to the management of non-hazardous solid waste, including commercial, industrial, and community-generated waste. The contractor will partner with the installation to determine and utilize cost-effective Recycling and Solid Waste Management services, emphasizing innovation and best practices to maximize diversion. Specific services include various refuse and recycling options, special event containers, dumpsters, and a potential phase-in.

• The contract period is from 2026-2031.

• Pricing arrangement is Firm Fixed Price.

• The document details numerous line items for specific services, including baseline refuse and recycling, AAFES/PX refuse, DHA refuse & recycle, DECA/Commissary compactor, special event containers, and various dumpster sizes. Option periods are also detailed.

• Quotes shall be emailed to Bethany Flynn (bethany.l.flynn.civ@army.mil) and William Byrne (william.a.byrne.civ@army.mil).

• Questions must be submitted via email by 28 May 2025, 7:30 a.m. EDT. Responses will be provided via amendment.

• Proposals must be complete and returned as instructed.

• Evaluation factors are not detailed in the provided excerpt but are referenced as "(See Attached)".

• Award will be issued on a Standard Form (SF) 1449.

• All vendors must be registered in the System for Award Management (SAM).

• The document includes FAR Clause 52.219-4 regarding Price Evaluation Preference for HUBZone Small Business Concerns.

• Contractors are advised to register in SAM promptly due to potential time lags.

• The document includes extensive contract clauses (FAR and DFARS) and detailed delivery schedules and inspection/acceptance locations.