DRY DOCK USCG BEAR FY26 UPDD

Solicitation / RFP / RFQ

This document is a specification for unplanned drydock repairs for the USCGC BEAR (WMEC 901) for FY2026. It outlines the requirements for various work items related to the vessel's maintenance and repair.

This specification details three primary work items:

• Work Item 1: Tanks, Ballast, Repair and Preserve 100 Percent: This involves repairing the internal structure and coating 100% of the surfaces of specific ballast tanks (4-228-1-W, 4-228-2-W, and 4-242-0-W). These tanks are noted as being immediately dangerous to life and health (IDLH) as they are used for storing grey water.
• Work Item 2: Drydock: This covers the requirements for drydocking the vessel, undocking it, and performing related tasks. It includes specific guidance on blocking, hull cleaning, and potential interferences.
• Work Item 3: Temporary Services, Provide - Cutter: This work item details the temporary services the contractor must provide to the cutter during the availability, such as office space, electrical power, hazardous material disposal, heavy lift equipment, water supply, refuse disposal, and sewage/grey water disposal.

• The document is Revision 2, dated 27 March 2026.

• It references numerous Coast Guard drawings and SFLC Standard Specifications for detailed requirements.

• The document outlines various inspection and quality control measures, including surface profile measurements, soluble salt conductivity measurements, and coating thickness measurements.

• Contractors are required to submit Critical Inspection Reports (CIRs) for specific inspections, such as repairs.

• Pre-award calculations are required for Work Item 2 (Drydock), with specific guidance on blocking and cutter conditions.

• Not explicitly stated in the provided sections.

• Government-furnished property includes a "Transducer Cover Plate" for Work Item 2.

• Coast Guard personnel will operate all shipboard machinery and equipment.

• Specific QA inspection forms are provided for various aspects of the work, including preservation, environmental readings, surface profile, soluble salt conductivity, and coating thickness.

Amendment / Modification

• Notifies prospective offerors that the vessel is available for ship check. Offerors must contact LT Emily Dow (Emily.A.Dow@uscg.mil) or CWO Douglas Olson (Douglas.T.Olsen@uscg.mil) to schedule a ship check. All ship checks must be completed by Close of Business (COB) on April 01, 2026.

• Provides revised specifications: BEAR (WMEC 270A) UPDD AJW 26R2.

• Item 14. DESCRIPTION OF AMENDMENT/MODIFICATION

• The solicitation due date remains the same: April 10, 2026, at 10:00 AM EDT.

• All other terms and conditions of this solicitation remain unchanged.

Amendment / Modification

• Provides clarification to questions submitted by prospective offerers.

• Extends the solicitation due date from March 9, 2026, to April 10, 2026, at 10:00 AM EDT.

• Solicitation due date.

• The deadline for proposal submissions has been extended to April 10, 2026, at 10:00 AM EDT.

• RFC 1: Anticipated dates for ballast tank availability for ship check are during the week of March 23-28. Vendors can perform ship checks once tanks are cleaned and ready.

• RFC 2: Regarding the Period of Performance (POP) reconsideration due to steel and tank painting requiring approximately 37 days, the need for POP extension will be determined after tanks are cleaned and inspected by MECPL. The specification and POP will be updated and provided to vendors accordingly.

Specification / Statement of Work

This document outlines the specifications for unplanned drydock repairs for the USCGC BEAR (WMEC 901) during Fiscal Year 2026.

The specification details three primary work items:

• Work Item 1: Tanks, Ballast, Repair and Preserve 100 Percent: This involves repairing and coating the internal surfaces of specific ballast tanks (4-228-1-W, 4-228-2-W, 4-242-0-W). These tanks are also used for storing grey water and are considered immediately dangerous to life and health (IDLH).

• Work Item 2: Drydock: This covers the requirements for drydocking the vessel, undocking it, and performing related tasks. It includes the provision of a government-loaned transducer cover plate.

• Work Item 3: Temporary Services, Provide - Cutter: This item details the temporary services the contractor must provide during the availability, such as parking, electrical power, heavy lift equipment, water supply, cooling water, firemain system, and hazardous material/waste disposal.

• Work Item 1: Includes ultrasonic thickness measurements, pit-depth measurements, cropping and renewing steel plating and internal structure in ballast tanks, renewal of manhole rings and covers, and renewal of ladders and sounding tubes. Surface preservation of tank interiors and manhole covers is required.

• Work Item 2: Requires adherence to specific docking and undocking procedures, including blocking arrangements and underwater hull cleaning.

• Work Item 3: Specifies the provision of various temporary services, with a detailed selection table indicating which services are required (e.g., parking, electrical power, heavy lift equipment, water supply, cooling water, firemain system, hazardous material/waste disposal, sewage/grey water disposal).

• The document is Revision 1, dated 19 February 2026.

• It references numerous Coast Guard drawings and SFLC Standard Specifications for detailed requirements.

• Contractors must submit a Contractor Inspection Report (CIR) for specific inspections, including repairs and ultrasonic thickness measurements.

• Quality assurance measures, including surface profile, soluble salt conductivity, and coating thickness measurements, are detailed.

• Pre-award calculations are required for Work Item 2 (Drydock).

• Coast Guard personnel will operate all shipboard machinery and equipment.

• The document includes detailed QA inspection forms for preservation and environmental readings.

Questions & Answers / Clarifications

This document contains questions from a potential bidder regarding the "CGC BEAR FY26 UPDD - 70Z08026QMECP0008" solicitation and the government's responses. It aims to clarify requirements and specifications.

• Period of Performance (POP): Initial 21-day POP was deemed insufficient for scope of work. The specification has been revised to allow work completion within the POP (See Specification for BEAR UPDD FY26 Rev-1).
• Docking Calculations: Bidders must use "Full Load Conditions" for pre-award docking calculations as stated in Work Item 2, paragraph 3.4, despite Work Item 1 requiring fluid removal prior to docking.
• Manhole Covers: Clarification on replacing vs. retaining manhole rings and covers for ballast tanks. Revised specification notes that original manhole covers designated in paragraph 3.4.6 do not need to be retained after renewal.
• Plating and Support Structure: The government has revised the square footage of plating and support structure for tanks. The revised specification (BEAR UPDD FY26 Rev-1) provides more detail and references for bidders to assess plating thickness and stringer cross-section.
• Baffles: Additional references have been provided in the Revised Specification BEAR UPDD FY26 Rev-1 for baffle fabrication and installation details.
• EDG and Steering System Interference: The government's intent is not to remove the EDG and Steering System unless necessary. If removals are required after tank inspection and UT readings, a change request can be submitted. Additional references for these systems are provided.
• Steel Renewals and Tank Blasting: Revisions to the specification have been made to ensure required steel renewals and tank blasting can be completed within the POP.

This document significantly impacts the solicitation by providing revised specifications and clarifications on key requirements, including the period of performance, material quantities, and specific work item details. Bidders should consult the referenced "BEAR UPDD FY26 Rev-1, 19 February 2026" specification for updated details. The government highly recommends a ship check for bidding purposes.

Amendment / Modification

This amendment (Amendment 002) to Solicitation 70Z08026QMECP0008 serves the following purposes:

• To provide answers to vendor questions.

• To distribute Revision 1 of the Statement of Work (SOW).

• Statement of Work (SOW) - Revision 1 is being distributed.

• The closing date for the solicitation has been extended to Monday, March 9, 2026, at 10:00 AM EST.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This document, Amendment 0001, incorporates various contract terms and conditions applicable to the acquisition of commercial items. It lists numerous provisions and clauses that are incorporated by reference, with some marked for inclusion (indicated by 'X'). Key provisions and clauses added or modified include:

• Provisions:
  • 3052.216-70 Evaluation of Offers Subject to An Economic Price Adjustment Clause.
  • 3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program.
  • 3052.247-70 F.o.B. Origin Information (with Alternate I and II).
  • 3052.247-71 F.o.B. Origin Only.
  • 3052.247-72 F.o.B. Destination Only.
• Clauses:
  • 3052.203-70 Instructions for Contractor Disclosure of Violations.
  • 3052.205-70 Advertisement, Publicizing Awards, and Releases (with Alternate I).
  • 3052.209-72 Organizational Conflicts of Interest.
  • 3052.209-73 Limitation on Future Contracting.
  • 3052.215-70 Key Personnel or Facilities.
  • 3052.216-71 Determination of Award Fee.
  • 3052.216-72 Performance Evaluation Plan.
  • 3052.216-73 Distribution of Award Fee.
  • 3052.217-91 Performance. (USCG)
  • 3052.217-92 Inspection and Manner of Doing Work. (USCG)
  • 3052.217-93 Subcontracts. (USCG)
  • 3052.217-94 Lay Days. (USCG)
  • 3052.217-95 Liability and Insurance. (USCG)
  • 3052.217-96 Title. (USCG)
  • 3052.217-97 Discharge of Liens. (USCG)
  • 3052.217-98 Delays. (USCG)
  • 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair. (USCG)
  • 3052.217-100 Guarantee. (USCG)
  • 3052.219-71 DHS Mentor Protégé Program.
  • 3052.228-70 Insurance.
  • 3052.228-90 Notification of Miller Act Payment Bond Protection. (USCG)
  • 3052.228-91 Loss of or Damage to Leased Aircraft. (USCG)
  • 3052.228-92 Fair Market Value of Aircraft. (USCG)
  • 3052.228-93 Risk and Indemnities. (USCG)
  • 3052.236-70 Special Provisions for Work at Operating Airports.
  • 3052.240-71 Contractor Employee Access (with Alternate I and II).
  • 3052.240-72 Safeguarding of Controlled Unclassified Information (with Alternate I).
  • 3052.240-73 Notification and Credit Monitoring Requirements for Personally Identifiable Information Incidents.
  • 3052.242-72 Contracting Officer's Representative.
  • 3052.249-90 Contract Termination. (USCG)
• New Clause: 3052.223-90 Accident and fire reporting (USCG) is included in full text, detailing reporting requirements for fatalities, property damage over $1,000, and contract time extension requests, with specific immediate reporting procedures for severe incidents.

This amendment primarily affects the contract's terms and conditions by adding or specifying numerous provisions and clauses. It also includes the full text of the "Accident and fire reporting" clause.

This amendment does not appear to change proposal deadlines or submission requirements. However, bidders should review the incorporated provisions and clauses, particularly the "Accident and fire reporting" clause, to understand their contractual obligations.

Amendment / Modification

This amendment (Amendment 0001) to Solicitation 70Z08026QMECP0008 serves the following purposes:

• Provides answers to vendor questions.

• Adds clause 3052.223-90, Accident and Fire Reporting.

• Adds variable 3052.240-71 Contractor Employee Access to the HSAR clause 3052.212-70: CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF COMMERCIAL ITEMS (JULY 2023) (HSAR DEVIATION 25-09).

• New clauses added: 3052.223-90 and 3052.240-71.

• HSAR clause 3052.212-70 is updated.

• The closing date for the solicitation remains unchanged: Friday, 27 February 2026, by 10:00 am EST.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation, identified as 70Z08026QMECP0008, is a Request for Quotations (RFQ) for commercial services. It is a combined synopsis/solicitation prepared in accordance with Federal Acquisition Regulation (FAR) Class Deviation 25-21, Rev 1 subpart 12. The acquisition is for dry dock repairs of the USCGC BEAR. The solicitation document and incorporated provisions and clauses are current through various Federal Acquisition Circulars and Homeland Security Acquisition Regulations.

• The primary service required is dry dock repairs for the USCGC BEAR.

• The vessel's home pier is located in Portsmouth, VA.

• The period of performance is from July 20, 2026, to August 9, 2026.

• A geographical restriction is imposed: Shipyards located within 50 miles of the USCGC BEAR's current operational area (Portsmouth, VA) will be considered for award.

• The contract type is Firm Fixed Price.

• Contract Type: Firm Fixed Price

• Period of Performance: July 20, 2026 - August 9, 2026

• Estimated Value: Not explicitly stated, but the solicitation is for commercial services.

• Offer Due Date: February 27, 2026, 10:00 AM Local Time.

• Quotes must be submitted via email to the Contracting Officer and Contract Specialist.

• Submission requirements include a Cover Letter, Technical Capability Submission, Experience, Past Performance Submission, and Price Schedule.

• The evaluation will be based on Technical Capability, Experience, Past Performance, and Price, with technical factors being significantly more important than price.

• The last day for questions is February 18, 2026.

• The last day to request drawings is February 6, 2026.

• Site visits/ship checks must be completed by February 13, 2026.

• This acquisition is set aside for Small Business (100%).

• NAICS Code: 336611 (Shipbuilding and Repairing) with a Size Standard of 1300 employees.

• The solicitation is issued by the Surface Forces Logistics Center (SFLC), U.S. Coast Guard.

• A 10% withholding of the total contract price will occur until all deliverables are received and accepted.

• Contractors must maintain an active Federal Government contracts registration in the System for Award Management (SAM).

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for unplanned drydock repairs for the USCGC BEAR (WMEC 901) during Fiscal Year 2026.

This specification details three primary work items:

• WORK ITEM 1: Tanks, Ballast, Repair and Preserve 100 Percent: This involves repairing internal structure and preparing/coating 100% of the surfaces of specific ballast tanks (4-228-1-W, 4-228-2-W, 4-242-0-W). These tanks are also used for grey water and are considered immediately dangerous to life and health (IDLH).

  • Includes removal and retention of manhole covers.
  • Preparation and coating of tank interior surfaces and manhole cover external surfaces.
  • Requires ultrasonic thickness (UT) measurements (500 total) and 25 pit-depth measurements.
  • Specific repairs include cropping and renewing approximately 300 sq ft of steel plating and internal structure for each of the specified tanks, renewing manhole rings and covers, and fabricating/installing a missing baffle.
  • Requires a 24-hour open period for tanks after task completion before closing.

• WORK ITEM 2: Drydock: This covers the requirements for drydocking the vessel, undocking, and performing various related tasks.

  • Includes underwater body cleaning (high-pressure fresh water wash) to remove marine growth, fouling, salt, and dirt.
  • Requires specific blocking arrangements and pre-award calculations.
  • A transducer cover plate is listed as government-furnished property.

• WORK ITEM 3: Temporary Services, Provide - Cutter: This item details the temporary services the contractor must provide during the availability.

  • Services include parking, electrical power, hazardous material/waste disposal, heavy lift equipment (48 hours), potable water supply, cooling water, firemain system, and sewage/grey water disposal.

• Preservation of "critical-coated surfaces" requires adherence to specific quality control measures, including surface profile measurements, soluble salt conductivity measurements, and coating thickness measurements (wet and dry film thickness).

• Specific standards referenced include SFLC Std Spec 0000, SFLC Std Spec 0740, SFLC Std Spec 6310, SFLC Std Spec 8634, and SFLC Std Spec 8635, as well as various ASTM and MIL-PRF standards.

• Quality Assurance inspection forms (QA-1 through QA-5) are provided for documentation.

• The repairs are scheduled for FY2026.

• Work is to be performed at a commercial contractor's facility.

• Contractors must comply with all applicable Federal, state, and local laws, codes, ordinances, and regulations, particularly concerning environmental protection and hazardous waste disposal.

• An Environmental Manager must be appointed.

• Specific safety and quality control measures are detailed throughout the document.

• Key personnel are required for drydocking phases.

• The document references numerous Coast Guard drawings and standard specifications that form part of the requirements.