Dry-dock: USCGC THETIS DDL FY26

Questions & Answers / Clarifications

This document provides responses to questions and requests for clarification submitted by potential offerors regarding the USCGC THETIS DDL FY26 opportunity.

• Bid Extension Request: The request for a bid extension to April 7, 2026, was denied. Offerors are instructed to proceed according to the posted solicitation.
• Welding Documentation Page Count: Welding Documentation is excluded from the technical capability submission page limit of 20 pages.
• Past Performance Submission: Offerors must identify up to three (3) recent and relevant contracts as past performance references, similar in size, scope, and complexity, performed within three (3) years of the solicitation posting. Specific information for each reference is required, including Name of Quoter, Contract Number, Customer Name and Location, Customer Point of Contact, and Contract Period of Performance.
• OEM Representatives: Contact information for the OEM representatives for fin stabilizers (Quantum Marine Stabilizers) and anchor windlass (Schoellhorn-Albrecht Machine Co., Inc.) has been provided.
• Drawing References: For Work Item 32, several drawing references (e.g., 905 WMEC 185-022, 905 WMEC 581-005, etc.) and technical publication references were requested and have been provided through DoD Safe.
• Riser Renewal (Work Item 41): The number of risers for renewal will be designated by the CG inspector, and the material will be 90-10 CuNi.
• Interference Drawings (Work Item 42): Reference drawings for the hydropneumatic tank, vacuum collection tank, and hydraulic watertight door have been provided through DoD Safe.
• Fuel Disposal (Work Item 43): Due to hurricane season, CGC THETIS will carry up to 3000 gallons of fuel in tanks 4-47-1-1 & 4-47-2-F upon arrival. The contractor is responsible for disposing of this fuel.
• Ready Service Locker (Work Item 47): The drawing for the installation of a new ready service locker (905-WMEC-180_2_1_-_A_RS-Locker) has been provided through DoD Safe.

While a bid extension was denied, several clarifications were provided regarding document submissions, technical requirements, and the availability of drawings and references, which may impact how offerors prepare their proposals.

Amendment / Modification

• This amendment provides clarifications to offeror's questions.

• The closing date for the Combined Synopsis Solicitation 70208026QMECP0007 remains Tuesday, 31 March 2026, by 12:00 pm EST.

• All other terms and conditions of the solicitation remain unchanged.

• The Negotiation Title has been updated from 'Dry-Dock: USCGC THETIS FY26 DDL' to 'Dry-Dock: USCGC THETIS DDL FY26'.

• The Negotiation Description has been updated from 'Dry-Dock: USCGC THETIS FY26 DDL' to 'Dry-Dock: USCGC THETIS DDL FY26'.

• The "Header Information" section has been updated.

• A new attachment has been added: 'USCGC THETIS DDL FY26 Offeror's Questions and Responses.pdf'.

• Proposal deadlines and submission requirements remain unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for insurance, change request procedures, schedule of work, access to vessels, and temporary services for a contract, likely related to ship repair or modification.

• Required Insurance: Contractors must maintain specific insurance policies including Ship Repairer's Liability ($500,000), Comprehensive General Liability ($500,000), Longshoremen's and Harbor Worker's Act coverage, and State Workmen's Compensation Law coverage. Proof of insurance must name the US Coast Guard vessel and contract number.
• Change Request (CR) Process: Contractors shall not perform work without Contracting Officer authorization. CRs are priced using a composite labor rate that includes direct production labor, indirect costs, and profit. Direct materials, subcontracted services, and consumables are priced separately. The CR process involves Condition Found Reports (CFR), Condition Report Replies (CRR), CR generation, contractor proposals, negotiations, and final contract modification.
• Schedule of Work: Within three working days of vessel arrival, contractors must provide a Production Schedule, Work Package Network, Total Manpower Loading Curve, Trade Manning Curves, and Subcontracting List. Deviations from the Production Schedule impacting the completion date may result in government remedies.
• Access to the Vessel: Government personnel and representatives of other contractors will be granted access to the facility and vessel on a non-interference basis, subject to contractor rules.
• Temporary Services: Services incidental to performance (e.g., water, electricity, office space) are to be provided by the contractor. Equitable adjustments may be requested for extended performance due to Government-caused delays.

Not explicitly defined in this document, but implies performance at the contractor's facility and potentially on US Coast Guard vessels.

• Adherence to HSAR clauses for insurance and work performance.
• Detailed breakdown and justification for CR composite labor rates.
• Specific documentation required upon vessel arrival and at weekly progress meetings.
• Electronic submission of CRs via email.

Form / Attachment / Pricing Sheet

This document is a blank pricing schedule template and a cost estimate breakdown for the USCGC THETIS (WMEC 910) Drydock Availability FY2026. It provides a structure for bidders to fill in their proposed costs for various services and materials.

• SOS&S (Sheet): Contains a detailed list of line items (CLINs) for services required during the drydock availability, including hull work, propulsion system maintenance, appendage repairs, and temporary services. It includes columns for Unit Price, Unit, Quantity, and Extended Price. Optional items are also listed.
• CostEstimateBreakdowns (Sheet): Provides a framework for breaking down costs by labor category (e.g., Eng Tech, Machinist, Welder) and location. It includes fields for composite labor rates, G&A factors, and profit factors.
• Foreseeable Costs (Sheet): Outlines potential additional costs related to travel (Port Engineer, Contracting Officer), per diem for crew and personnel, cutter operational costs based on distance, and family separation allowances. Bidders are instructed to fill in yellow-labeled boxes.
• Open and Inspect Repairs: Includes specific CLINs for labor rates and material markup/handling fees, with instructions for providing breakdowns and calculating extended prices.

This document is critical for bidders to prepare their proposals. It details the specific services and potential additional costs that need to be priced. Bidders must complete the yellow-highlighted fields in the 'Foreseeable Costs' sheet and provide unit prices and extended prices for all CLINs in the 'SOS&S' sheet to submit a compliant bid.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial items, specifically for the "CGC THETIS FY26 Commercial Drydock Large (DDL)" project. The U.S. Coast Guard is procuring services for drydock repairs of the USCGC THETIS vessel. The period of performance is from June 15, 2026, to September 12, 2026.

• Drydock repairs for the USCGC THETIS vessel.

• The facility must be accessible from a navigable waterway and capable of docking the vessel.

• Minimum water depth of 18 feet and a minimum height clearance of 100 feet are required for the facility.

• Specific requirements include a Planning Document (PD), quality control measures, temporary services plan, coating plan, technical representation plan, subcontract plan, and system flushing and cleaning plan.

• Welding documentation, dry dock certification, and pier restriction acknowledgments are also required.

• Contract Type: Firm Fixed Price.

• Period of Performance: June 15, 2026 - September 12, 2026.

• Quotes are due by March 31, 2026, at 12:00 PM.

• Submission is via email to the Contracting Officer and Contract Specialist.

• Quotes must include a Cover Letter, Technical Capability Submission (20 pages max), Experience Submission (5 pages max), Past Performance Submission (3 pages max), and Price Schedule.

• Evaluation will be based on Technical Capability, Experience, Past Performance, and Price.

• Technical Capability and Past Performance are considered significantly more important than price.

• A site visit is strongly urged and expected, with a deadline of March 20, 2026.

• The deadline for questions is March 24, 2026.

• This acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 336611, with a size standard of 1300 employees.

• The solicitation incorporates FAR clauses by reference and includes full text clauses.

• Specific clauses address small business utilization, reporting requirements, security, and other terms and conditions.

• Offerors must have an active Federal Government contracts registration in the System for Award Management (SAM).

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for drydock repairs for the USCGC THETIS (WMEC 910) for FY2026.

The specification details numerous work items related to the drydock availability of the USCGC THETIS (WMEC-270B) for FY2026. These include, but are not limited to:

• Hull plating inspections and preservation (ultrasonic testing, preservation of U/W body, freeboard, and superstructure).
• Propulsion system maintenance (shafting, propellers, seals, bearings, alignment checks).
• Hull and appendage repairs (sea valves, strainers, rudders, fin stabilizers, anchor windlass).
• System overhauls and replacements (auxiliary salt water pump, emergency diesel generator raw water pump, shore tie, shaft seal cooling system, CPP duplex filter assembly).
• Installation of new equipment (MK 38 MOD 2).
• Drydocking and related services (temporary services, heating/cooling, fan space deck plating, Bos'n storeroom deck plating, machinery space deck plating).
• Tank and void assessment.
• Cathodic protection renewal.
• Fathometer transducer and Doppler speed log transducer renewal.
• Controllable pitch propeller (CPP) system inspection, service, and hub renewal.

The specification is for FY2026 drydock repairs.

• Adherence to SFLC Standard Specifications (0000, 0740, 6310, 8634, 8635, 3041, 3042, 3101, 5000).
• Compliance with various military standards (MIL-STD, MIL-PRF, ASTM).
• Specific quality assurance and inspection requirements are detailed, including the use of QA inspection forms.
• Environmental protection requirements are mandated.
• Brand name approval is required for coatings.
• Contractor must provide qualified personnel, including a Tech Rep for specific systems.
• Government-furnished property and equipment are listed.
• Coordination with other work items is required to avoid duplication of efforts.