DSCC - Elevator Service and Maintenance

Form / Attachment / Pricing Sheet

This document is a template for a Quality Assurance (QA) Matrix. It is intended to be used by bidders to outline their approach to quality assurance for the opportunity.

• The template includes columns for 'Question', 'File', 'Section', 'Question' (repeated), 'Government Response', and 'Response from:'.
• The rows are numbered 1 through 10, with additional blank rows.
• The provided text shows an empty template structure with no pre-filled questions or responses.

Bidders should use this template to detail how they will ensure the quality of their work and meet any specified government requirements. It is a required component for proposal preparation, allowing the government to evaluate the bidder's understanding and commitment to quality standards.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - TECHNICAL SPECIFICATION.pdf", details the technical requirements for elevator and wheelchair lift services at the Defense Supply Center Columbus (DSCC).

• Scope: The contractor shall provide labor, technicians, supervision, instruments, tools, materials, and supplies for repairs, modifications, programming, inspection, service, and preventative maintenance of elevators and wheelchair lifts.
• Equipment: A detailed list of elevators and wheelchair lifts by building, including quantity, type (traction/hydraulic), capacity, speed, dimensions, number of landings, and opening type.
• Description of Work: Includes obtaining and maintaining manufacturer manuals, performing inspections, preventative maintenance, testing according to specified standards (ASME A17.1, A17.2, A18.1, NFPA 72), and submitting a detailed Service Plan within 5 days of award.
• Records: Contractor must provide records of all services, maintain equipment logs, and may need to procure and post safety inspection certificates.
• Special Work Requirements: Includes monthly safety/life safety inspections, maintaining equipment in operational condition, replacing lamps, keeping service rooms clean, performing routine service during normal duty hours, and using quality replacement parts.
• Emergency Service: Defines Level 1 (within 2 hours, no reimbursement during normal hours, overtime differential for non-normal hours) and Level 1 Life Safety (within 1 hour) emergency response. Level 2 service requires prior agreement on cost.
• Excluded Work: Specifies items not covered, such as electrical power supply, hydraulic components, interior finishes, smoke/heat sensors, and damage from misuse or uncontrollable acts.
• Coordination: A Government Representative will be assigned; contractor must provide 24/7 contact information.
• Quality Control: Quarterly meetings with the COR to review performance.
• Acceptable Performance: Defines performance standards, including response to emergency service requests.
• Contractor Qualifications: Requires a minimum of five years of experience, certified/licensed journeymen, manufacturer-certified mechanics, and appropriate supervision for apprentices. Personnel must maintain a neat appearance and wear identifiable clothing; vehicles must be marked.
• Environmental, Safety, and Occupational Health: Contractor participation in reporting and compliance programs is required.
• Payment: Invoicing is monthly via Wide Area Work Flow (WAWF).
• Site Visit: A mandatory, one-time site visit is scheduled; attendance is required for proposal evaluation.

This document is critical for bidders as it outlines the specific equipment to be serviced, the detailed scope of work, performance expectations, emergency response requirements, contractor qualifications, and exclusions. It provides the technical basis for developing a compliant and competitive proposal. The mandatory site visit information is also crucial for understanding the physical environment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide performance-based maintenance and service for elevators and wheelchair lifts at the Defense Supply Center Columbus (DSCC) to ensure safety and maintain building assets.

• Furnish all labor, technicians, supervision, tools, materials, and supplies for inspection, testing, preventative maintenance, and repair of 19 elevators and 2 wheelchair lifts.

• Adhere to ASME A17.1, ASME A17.2, ASME A18.1 standards, manufacturer manuals, and NFPA 72.

• Perform annual "no load" inspections and five-year "full load" tests for each elevator.

• Develop and submit a detailed Service Plan within 5 days of award.

• Obtain and maintain manufacturer operation and maintenance manuals.

• Provide scheduled monthly preventative maintenance, including inspections, cleaning, lubrication, and minor repairs.

• Test in-cab emergency call buttons quarterly.

• Provide on-call troubleshooting services within a 4-hour response window for routine issues and within 1 hour for life safety emergencies.

• Perform third-party annual inspections.

• Equipment replacement, repair, or modification requires separate coordination and potential contract modification.

• Maintain equipment at the highest level of efficiency compatible with current energy conservation requirements, nationally recognized codes, and standards.

• Respond to Level I emergency service within two (2) hours, and life safety emergencies within one (1) hour.

• Performance will be considered unsatisfactory if more than five (5) emergency service requests occur on the same piece of equipment within a month.

• Period of Performance: One (1) base year with one (1) additional option year.

• Work Schedule: Monday through Friday, 6:00 a.m. to 6:00 p.m. (Eastern Standard Time), excluding federal holidays.

• Place of Performance: Defense Supply Center Columbus, 3990 E. Broad Street, Columbus, Ohio 43218.

• Contractor must have a minimum of five (5) years of experience in similar contracts.

• Employees must be journeymen, certified or licensed in their respective trades for Ohio.

• Mechanics must be certified by the equipment manufacturer.

• Apprentices must be supervised by certified technicians.

• Personnel must present a neat appearance and wear company-issued clothing.

• Contractor vehicles must be clearly identified.

• Compliance with all Federal, State, County, City laws and codes, and OSHA.

• Adherence to cybersecurity requirements, including prohibition of network connectivity for elevator control systems.

• Obtain and maintain a Common Access Card (CAC).

• Provide required insurances.

• Deliverables include a Service Plan, chemical safety data sheets, maintenance checklists, stock item lists, service reports, technician resumes/licenses, emergency contacts, and safety training documentation.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Elevator Service and Maintenance for DLA Contracting Services Office – Columbus Division 1 (DCSO-C1). The government intends to award a service contract with a base year and one (1) twelve (12) month option year.

• Performance-based elevator/wheelchair lift maintenance and service to ensure safety and maintain building assets.

• Services include management, supervision, labor, materials, supplies, repair parts, and tools.

• Equipment must be operated at the highest level of efficiency and maintained to acceptable standards.

• Services to be provided during normal business hours, except on US holidays or when the Government facility is closed.

• Specific tasks include:

  • CLIN 0001: Preventive Maintenance of Elevators and Wheelchair Lifts
  • CLIN 0002: Emergency Troubleshooting / Corrective Maintenance of Elevators and Wheelchair Lifts
  • CLIN 0003: Third-Party Annual Inspection of Elevators and Wheelchair Lifts
  • CLIN 0004: Cybersecurity

• Unit of measure is Monthly service (MO).

• Contract type: Service contract with a base year and one (1) twelve (12) month option year.

• Place of Performance: DLA – Columbus, 3990 E. Broad St., Columbus, OH 43218.

• Proposals are due by 3:00 p.m. (EDT) on May 29, 2026.

• Electronic proposals must be submitted via e-mail to Becky.Hard@dla.mil. Facsimile proposals will not be accepted.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Evaluation factors:

  1. Technical Acceptability (Management Approach / Technical Service Acceptability and Qualifications of Proposed Staffing)
  2. Price

• Technical Acceptability requires a proposal to meet all requirements and be rated "Acceptable" for both Management Approach and Staff Qualifications.

• Minimum of five (5) years of experience is required for technicians.

• Program Managers require a minimum of three years of experience.

• Safety Managers require OSHA 30-hour certification.

• Questions due by May 22, 2026, at 12:00 PM EDT.

• This acquisition is not set aside for small business concerns and will be solicited as Full and Open Competition.

• Offerors must be registered in the System for Award Management (SAM.gov) and maintain an ACTIVE status.

• A site visit is scheduled for Wednesday, May 20th at 1:00 PM EST.

• Personnel attending the site visit must notify Becky Hard by Tuesday, May 19th at 1 PM.

• Pre-enrollment in the DBIDS system may be required for site access.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• The PWS is found within this combined synopsis/solicitation.

• Attachments include Pricing (Section B), PWS, Technical Specification, QASP, QA Matrix Template, Site Visit Map, Read ID Act, and Wage Determination Rates.

Form / Attachment / Pricing Sheet

This document is a Standard Form 1449, Solicitation/Contract/Order for Commercial Items. It is used by the government to solicit offers and award contracts for commercial items. Offerors are required to complete specific blocks on this form when submitting a bid.

• Block 5 (Solicitation Number): SP4702-26-Q-0014
• Block 6 (Solicitation Issue Date): 2026 MAY 15
• Block 8 (Offer Due Date/Local Time): 2026 MAY 29, 03:00 PM
• Block 9 (Issued By): DCSO COLUMBUS-DIVISION-1
• Block 10 (Acquisition Set-Aside): This acquisition is set aside for Small Business. It specifies NAICS code 238290 with a size standard of $22 Million.
• Block 13a (DPAS Rating): Indicates if the contract is rated under DPAS.
• Block 14 (Method of Solicitation): Specifies the method (RFQ, IFB, RFP).
• Block 17a/17b (Contractor Information): Fields for offeror details and alternate remittance addresses.
• Block 19-24 (Schedule of Supplies/Services): Details for item number, description, quantity, unit, unit price, and amount.
• Block 27a/27b (FAR Clauses): References to incorporated FAR clauses.
• Block 28 (Contractor Agreement): Contractor's agreement to furnish and deliver items.
• Block 30 (Offeror Signature): Signature block for the offeror.
• Block 31 (Contracting Officer Signature): Signature block for the Contracting Officer.

This form is the primary document for submitting an offer. Bidders must carefully review and complete the required fields, particularly the schedule of supplies/services, pricing, and their signature, by the specified due date. The set-aside information in Block 10 is crucial for determining eligibility.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various occupations employed in performing services on federal contracts within specific geographic areas.

• Geographic Area: Ohio Counties of Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Perry, Pickaway, and Union.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific details are not listed in this excerpt.
• Executive Orders: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Health & Welfare and Vacation/Holiday Pay: Details the required Health & Welfare rates, vacation accrual based on years of service, and a minimum of twelve paid holidays.

This document is crucial for bidders as it dictates the minimum labor costs that must be factored into their proposals for any contract involving services in the specified Ohio counties. Failure to comply with these wage and benefit requirements can lead to penalties. Bidders must ensure their proposed wages and benefits meet or exceed those listed in this determination for all relevant job classifications.

Form / Attachment / Pricing Sheet

This document, "Attachment 6," provides guidance and procedures related to the REAL ID Act of 2005 for visitors and delivery truck drivers accessing DSCC facilities. It outlines identity proofing requirements and lists acceptable forms of identification.

• REAL ID Act Compliance: Information on the Act and a link to a current compliance status list of States/Territories are provided.
• Identity Proofing: All visitors and delivery truck drivers must be identity proofed according to DSCCM 5720.003, Access Control.
• Compliant vs. Non-Compliant States: Procedures differ based on whether a visitor's driver license is from a compliant or non-compliant state.
• Alternate Forms of Identification: Enclosure 1 lists acceptable alternate forms of identification for individuals from non-compliant states or those who cannot produce a compliant driver license.
• Visitor Procedures: Details on how visitors will be processed, including background checks and sponsor responsibilities.
• Delivery Truck Driver Procedures: Specific processing steps for delivery truck drivers at the James Road Gate.
• Enclosure 1: A comprehensive list of acceptable identity source documents, including driver's licenses, passports, government-issued IDs, and other documents for individuals under 18.

Bidders and their personnel who need to access DSCC facilities must be aware of these identification requirements. Failure to comply may result in denial of access. Understanding the acceptable forms of identification is crucial for ensuring smooth entry to DSCC for meetings, deliveries, or other official business related to the opportunity.

Form / Attachment / Pricing Sheet

This document is a map providing a visual overview of the Defense Supply Center Columbus (DSCC) site. It is intended to help bidders orient themselves with the facility and identify key locations relevant to the opportunity.

• Defense Supply Center Columbus (DSCC): The central facility depicted.
• Key Entrances: DSCC Main Entrance at 401 N. Yearling Road, Whitehall OH 43213, and Visitor Control Center, Building 61.
• Relevant Buildings/Offices: Installation Management Office, Engineering and Base Maintenance, Building 308.
• Roadways: Major internal and external roads such as Pershing Ave, Roosevelt Ave, Poth Rd, and N. Yearling Rd.
• Attachment Label: Clearly marked as "Attachment 5".

This map is crucial for bidders to understand the physical layout of the DSCC and to locate specific points of interest mentioned in other solicitation documents. It may be relevant for site visit planning, understanding access points, and general logistical awareness of the performance location.

Form / Attachment / Pricing Sheet

This document outlines the Quality Assurance Plan for the DF-FCIE Facility Engineering Services Branch. It details the procedures and responsibilities for ensuring contract compliance and quality of work throughout the project lifecycle.

• After Award Phase: Includes review and approval of quality control and safety plans, review of drawings and PWS, initial meetings, contractor badge processing, and WAWF invoicing system registration.
• Work Phase: Details COR's responsibilities for inspecting work, ensuring adherence to contract specifications, documenting and communicating quality issues (minor and major deficiencies), performing random inspections of equipment and materials, reviewing contractor reports and invoices, daily communication with contractor representatives, and scheduling performance meetings.
• End of Contract Phase: Involves confirming the receipt of government-furnished keys and contractor badges.

This plan provides potential bidders with insight into the government's quality assurance processes and expectations. It highlights the COR's role in monitoring performance, the procedures for addressing deficiencies, and the importance of contractor reporting and communication. Understanding this plan is crucial for bidders to develop compliant proposals and to manage contract performance effectively if awarded.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Pricing Section_B.docx", details the pricing structure for elevator and wheelchair lift maintenance, repair, and inspection services. It outlines the requirements for bidders to provide cost breakdowns for various contract line items (CLINs) covering both the base year and an option year.

CLIN 0001 & 1001: Monthly Preventive Maintenance

• Requires pricing for monthly preventive maintenance of 21 elevators and wheelchair lifts.
• Bidders must provide a UNIT PRICE for a single monthly service and a TOTAL AMOUNT for the quantity specified (12 months).
• Specific elevator and wheelchair lift types, capacities, and locations are detailed.

CLIN 0002 & 1002: Emergency Troubleshooting / Corrective Maintenance

• This is a "not-to-exceed" Time and Materials CLIN.
• Bidders must provide regular and overtime hourly wage rates (inclusive of overhead, G&A, and profit) for elevator and wheelchair lift corrective maintenance.
• A minimum material cost of $15,000.00 per year is noted.
• Bidders must specify if rates apply to their own labor, subcontractors, or affiliates.

CLIN 0003 & 1003: Third-Party Annual Inspection

• Requires pricing for annual third-party inspections of all 21 elevators and wheelchair lifts.
• Bidders must provide a UNIT PRICE for a single annual inspection service for each equipment type and a TOTAL AMOUNT.

This document is critical for bidders to understand the cost structure and provide accurate pricing proposals. It details the specific services required, the types of equipment involved, and the pricing mechanisms (Firm Fixed Price or Time and Materials) for each CLIN. Bidders must carefully complete the specified fields for each CLIN to ensure their proposal is compliant and competitive.