Duct Cleaning

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding Solicitation 12444026Q0119 for Duct Cleaning Services on the Ozark-St. Francis National Forest, Arkansas. It clarifies details related to the requirement.

• Due Date: Responses are due by June 28, 2026, at 0900 AM ET, to richard.kandrach@usda.gov.
• Registers: There are 98 supply registers and 18 return registers.
• Pressure Method: Negative pressure is the specified industry standard and must be used; positive pressure is not acceptable.
• Scope Details: The estimated square footage is 15,000, and there are 12 geothermal units.
• Site Visit: A site visit is scheduled for June 25, 2026, at 10:00 AM. To schedule, contact Danny Sims at danny.sims@usda.gov.

This Q&A document clarifies key details about the scope of work, technical requirements (pressure method), and logistical information (due date, site visit), which bidders should consider when preparing their proposals.

Solicitation / RFP / RFQ

This solicitation is for HVAC Ductwork Cleaning Services on the Ozark-St Francis National Forest in Arkansas. The U.S. Forest Service Supervisor Office in Russellville, AR requires cleaning of ductwork in 12 HVAC units.

• Removal, cleaning, and reinstallation of all supply and return registers.

• Placing ductwork under negative air pressure with HEPA filter negative air vacuum.

• Cleaning of critical HVAC unit components (blower motors, evaporator coils, plenum).

• Mechanical scrubbing and/or air whipping of supply and return ductwork.

• Treatment of supply or return ductwork showing signs of mold with an approved antifungal disinfectant (e.g., Sporicidin).

• Contractor must notify the Contracting Officer's Representative (COR) 5 days prior to work start.

• Work must be performed to minimize disruption to daily operations, potentially including weekends.

• Contractor must follow National Air Duct Cleaners Association (NADCA) standards; NADCA certification is recommended.

• Contract Type: Firm-Fixed-Price Contract anticipated.

• Period of Performance: 08/17/2026 to 09/30/2026.

• Delivery: 08/17/2026 (early deliveries accepted).

• Award Method: Lowest Price, Technically Acceptable.

• Award will be made to the quoter representing the best value based on specified criteria.

• Offer Due Date: 6-28-2026 by 0900 ET.

• Qualification requirements must be met at the time of submission; an active sam.gov account is needed.

• The solicitation is unrestricted.

• Order Level Materials (OLMs) must be identified separately in quotations, including item description, quantity, unit price, extended price, and price support.

• Contractors must certify compliance with anti-discrimination and DEI laws.

• Personal Identity Verification (PIV) policies must be followed for contractor employees.

• Relevant FAR and AGAR clauses are incorporated by reference.

Solicitation / RFP / RFQ

This solicitation is for HVAC Ductwork Cleaning Services on the Ozark-St Francis National Forest in Arkansas. The U.S. Forest Service requires cleaning of ductwork in 12 HVAC units at their Supervisor Office located at 605 West Main St. Russellville, AR 72801.

• Removal, cleaning, and reinstallation of all supply and return registers.

• Placing ductwork under negative air pressure with a HEPA filter negative air vacuum.

• Cleaning of critical HVAC unit components (blower motors, evaporator coils, plenum).

• Mechanical scrubbing and/or air whipping of all supply and return ductwork.

• Treatment of supply or return ductwork showing signs of mold with an approved antifungal disinfectant (e.g., Sporicidin).

• Contractor must follow standards set by the National Air Duct Cleaners Association (NADCA); certification is recommended.

• Contractor employees must comply with USDA Personal Identity Verification (PIV) policies and procedures.

• Contract Type: Firm-Fixed-Price Contract anticipated.

• Period of Performance: 08/17/2026 to 09/30/2026.

• Delivery: By 08/17/2026; early deliveries are accepted.

• Award Method: Lowest Price, Technically Acceptable.

• Award will be made to the quoter representing the best value to the Government.

• Offer Due Date: 06-21-2026 by 0900 ET.

• Quoters must identify Order-Level Materials (OLMs) separately from MAS-contract items and labor categories, including item description, quantity, unit price, extended price, and price support.

• This acquisition is UNRESTRICTED.

• Contractors must meet a qualification requirement to be eligible for award, which may be obtained by having an active SAM.gov account at the time of submission.

• Contracting Officer Representative (COR): Notify 5 days prior to start of work. Coordination with COR is required for timing to minimize disruption.

• Technical POC / Contracting Officer Representative: Contact information not explicitly detailed in the provided pages, but coordination is required.

• Contracting Specialist: richard.kandrach@usda.gov

• Contracting Officer: stephanie.laruffa@usda.gov

• Relevant FAR and AGAR clauses are incorporated by reference, including those related to Anti-Discrimination and DEI Compliance, Contract Closeout, and Personal Identity Verification.

• Offerors must certify compliance with various anti-discrimination laws and DEI principles.

Solicitation / RFP / RFQ

This document is a solicitation for HVAC Ductwork Cleaning Services for the U.S. Forest Service Supervisor Office located at 605 West Main St., Russellville, AR 72801. The objective is to clean the HVAC ductwork within the building.

• Cleaning of HVAC ductwork for 12 HVAC units.

• Removal, cleaning, and reinstallation of all supply and return registers.

• Placing ductwork under negative air pressure with HEPA filter negative air vacuum.

• Cleaning of critical HVAC components including blower motors, evaporator coils, and plenum.

• Mechanical scrubbing and/or air whipping of all supply and return ductwork.

• Treatment of ductwork showing signs of mold with Sporicidin antifungal disinfectant or an approved equal.

• Contractor must follow National Air Duct Cleaners Association (NADCA) standards for HVAC system cleaning. NADCA certification is recommended.

• Period of Performance: August 17, 2026, through September 30, 2026.

• The document includes fields for submitting vendor information, including SAM UEI and its expiration date.

• Points of Contact are provided for Technical Representative (danny.sims@usda.gov) and Contracting Specialist (richard.kandrach@usda.gov).

• Not explicitly stated in this document.

• Project coordination requires notifying the Contracting Officers Representative (COR) with the USDA Forest Service 5 days prior to the start of work.

• Work timing will be coordinated with the COR to minimize disruption.

• Weekend cleaning may be required.

• The contractor must protect the safety of the public and employees, and F.S. personnel may need access during cleaning.

• The document includes images of the building and HVAC components.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It lists occupational codes, titles, and corresponding minimum wage rates and fringe benefits required for various positions within specific geographic areas (in this case, Arkansas Counties of Conway, Hot Spring, Montgomery, Pope, and Yell).

This document is crucial for any bidder responding to a Service Contract Act (SCA) covered contract. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work under the contract. Bidders must ensure their proposed labor costs align with these mandated rates to be compliant. The document also includes notes on Executive Orders related to paid sick leave and minimum wage, as well as details on vacation and holiday pay, and specific footnotes for computer employees and hazardous pay differentials. Any bidder planning to utilize occupations not explicitly listed in this determination must follow the "Conformance Process" outlined to request and obtain authorization for additional classifications and wage rates.