DUNE AB EC Kemet *No Substitutes*

Solicitation / RFP / RFQ

Brookhaven Science Associates, LLC (BSA), operating Brookhaven National Laboratory for the U.S. Department of Energy, is soliciting quotes for "DUNE AB EC Kemet No Substitutes". This procurement is being conducted for full and open competition.

• The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (Enclosure A).

• All shipments must comply with Brookhaven National Laboratory (BNL) and Fermilab import and shipping requirements.

• Failure to comply with shipping requirements will result in the offer being deemed non-responsive.

• Contract Type: Firm Fixed Price (FFP)

• Payment Terms: NET30

• Brookhaven is a tax-exempt entity.

• Basis of Award: Responsive and responsible Offeror submitting the lowest total price that meets all technical requirements.

• Quotation Submission: A complete quotation, including the signed Quotation Pricing Sheet (Enclosure B), must be submitted via email to the Buyer listed on page 1.

• Questions Due Date: 5/21/2026 at 5pm Est

• Quote Due Date & Time: 5/26/2026 at 5pm Est

• Questions must be submitted via email; replies will be provided in writing.

• NAICS Code: 334419

• Size Standard: 750

• Offerors must affirm their Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM).

• Enclosures include: A. Draft Purchase Order, B. AMS Form 043 Quotation Pricing Sheet.

• Offerors must be registered in the System for Award Management (SAM) (www.SAM.gov).

Form / Attachment / Pricing Sheet

This document is a "DRAFT" Purchase Order (PO) issued by Brookhaven National Laboratory (BNL) for "ANY VENDOR". It details specific items, quantities, and pricing for an order.

• Purchase Order Number: BNL-0000478133
• Date: 05/11/2026
• Payment Terms: Net 30
• Contractual Representative: Aaron Hagler
• Vendor: ANY VENDOR, ANY STREET, ANYTOWN, NY 11973
• Bill To: Brookhaven National Lab, Upton, NY
• Ship To: Brookhaven National Lab, Upton, NY
• Items: The PO lists several line items, primarily for "KEMET C2225C392JGGACTU" and "KEMET C2220C562JFGACTU" components, with specified quantities and prices.
• Quality Assurance Requirements: References BNL-QA-101 and general requirements for quality systems, conformance, protection of material, and calibration.
• Special Requirements: Includes sections on Lot or Batch Numbers, Distributor Traceability, and OEM/OCM product sourcing.

This document outlines a specific procurement action, detailing the items being ordered, quantities, pricing, and associated quality and special requirements. Vendors can use this to understand BNL's procurement practices and the types of items they are acquiring. It also highlights the importance of adhering to specific quality assurance standards and sourcing requirements.

Form / Attachment / Pricing Sheet

This document is a Quotation Pricing Sheet (Form No. AMS-Form-043, Revision No. 0.1) submitted in response to Brookhaven National Laboratory's (BNL) Request for Quotation No. AH478133 for DUNE AB EC Kemet No Substitutes.

• Lists specific KEMET part numbers (e.g., C2225C392JGGACTU, C2220C562JFGACTU, R76UR31004030J).
• Specifies quantities (QTY) and Unit of Measure (UOM) as EA (Each).
• Includes fields for Unit Price and Merchandise Amount, which are to be completed by the vendor.
• Requires the vendor to state the Total Firm Fixed Price, Lead Time, and Country of Origin.
• Specifies that prices shall remain firm for [60] days.
• Outlines delivery and payment terms as FOB Destination, Freight Prepaid, Net 30 Days.
• Requires vendor concurrence by signing, acknowledging BNL's requirements, terms, conditions, and delivery schedule.

This form provides the specific items, quantities, and pricing structure required for a vendor to submit a quotation for the specified KEMET components. Bidders must complete the pricing details and agree to the terms and conditions outlined to respond to the solicitation.

Form / Attachment / Pricing Sheet

This document provides mandatory shipping instructions for import shipments to Brookhaven National Laboratory (BNL). It outlines requirements to ensure compliant importation into the United States and to support potential ITA-338P duty relief authorization.

• Pre-Shipment Notification: Submit draft shipping documentation (BOL, Commercial Invoice, Packing List, HTS Code, Country of Origin, Mode of Transport, Expected Arrival Date, special handling requirements) to Fermilab Logistics (sdshipments@fnal.gov) and the BNL Procurement Contact for review and approval. Do not ship until written approval is received.
• Customs Broker Coordination: All shipments must use the Fermilab-designated customs broker (Jennifer Renkosiak, jenniferr@beslerco.net) for customs clearance and ITA-338P duty relief eligibility.
• Importer of Record (IOR): Fermilab will act as the IOR for applicable shipments billed and shipped to BNL.
• Vendor Responsibilities: Commercial/Proforma Invoice and Bill of Lading must include specific details such as IOR, Consignee (BNL), Seller/Exporter, description of goods, quantity, value, country of origin, and HTS Code.
• Incoterms: All shipments must be made under DAP (Delivered at Place – BNL) Incoterms.
• Bill of Lading Requirements: Use a Through Bill of Lading with Express Release, ensuring BNL is listed as Consignee and all required Notify Parties are included.
• HTS Classification: Suggested HTS classification is 8543.90.8845. Final classification must be reviewed and approved by Fermilab prior to shipment.

Vendors must strictly adhere to these instructions for all import shipments to BNL to ensure compliance, avoid customs delays and additional costs, and maintain eligibility for duty relief. Failure to comply may result in shipment delays, increased costs, or loss of duty relief eligibility.

Form / Attachment / Pricing Sheet

This document, "BSA Comm, Rev. 24.0," outlines the General Terms and Conditions for Commercial Products and Services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It serves as a foundational agreement that, along with other contract documents, defines the terms of engagement between BSA and a contractor.

• Definitions: Clarifies key terms such as "Agreement," "BSA," "Brookhaven," "Contractor," and "Government."
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Contractual Clauses: Covers a wide range of topics including:
  • Acceptance, Complete Agreement, Unauthorized Obligation
  • Respectful Workplace Policy, Reporting Concerns
  • Assignment, Disputes, Excusable Delays
  • Termination (for Convenience and Default)
  • Payment Terms (Net 30 days, invoice submission requirements)
  • Changes, Inspection, Taxes, Title and Risk of Loss
  • Warranty, Limitation of Liability
  • Compliance with Laws (including IPv6 for IT)
  • Patent Indemnity, Reporting Royalties, Suspect/Counterfeit Items
  • Applicable Law (Federal common law of government contracts)
  • Reporting Executive Compensation (for agreements over $30,000)
  • Identification of Employees (E-Verify)
  • Implementation of Nucleic Acid Synthesis Screening Framework
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, detailing their applicability and scope.

This document is critical for any potential bidder as it establishes the standard legal and contractual framework under which BSA procures commercial products and services. Bidders must review these terms to understand their rights and obligations, including payment terms, warranty requirements, compliance obligations, dispute resolution processes, and termination conditions. Familiarity with these terms is essential for preparing a compliant and competitive proposal and for understanding the overall contractual relationship if awarded.