Duty-free Midsize SUV

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically a "Combined Synopsis/Solicitation" as indicated by the "SF1449.pdf" filename and the structure of the form. It is issued by the American Embassy Bridgetown for the procurement of commercial items.

• Item 01 is a "Duty-Free mid size SUV". Further details are to be found in an attached document.

• The Solicitation Number is 19BB2126Q0007.

• The Solicitation Issue Date is 04/24/2026.

• The Offer Due Date is not explicitly stated but is associated with Local Time 10:00.

• The contract is rated under DPAS (15 CFR 700).

• Payment will be made by the American Embassy Bridgetown, PO Box 302, ATTN: FMO, Bridgetown, Barbados.

• Offerors are to complete blocks 12, 17, 23, 24, & 30.

• Invoices are to be submitted to the address shown in Block 18a unless otherwise indicated (Addendum is referenced).

• Solicitation incorporates by reference FAR 52.212-1, 52.212-4. FAR 52.212-3 and 52.212-5 are attached. Addenda are also referenced.

• This acquisition is "UNRESTRICTED".

• The document is 1 of 45 pages. Additional details for Item 01 are in an attachment.

• The "Method of Solicitation" is marked as RFP.

• The "Administered By" and "Issued By" entities are the American Embassy Bridgetown.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for one (1) duty-free, mid-size hybrid/gasoline SUV for the U.S. Embassy Bridgetown. The government intends to award a contract or purchase order to the responsible company offering the lowest price.

• One (1) duty-free midsize hybrid/gasoline SUV.

• Vehicle specifications include: right-hand drive, automatic transmission, 4-8 cylinder engine, 5-seater capacity, multi-information display, steering wheel mounted controls, power windows/locks/mirrors, keyless entry, push start, backup camera, continuously variable transmission (CVT), anti-locking brake system, full-size spare tire, all-weather mats, tinted windows, Bluetooth, ABS, stability and traction control, and parking sensors.

• The contractor must have the capability to service and maintain the vehicle locally.

• The vehicle must be delivered no later than June 30, 2026, between 8:00 a.m. and 4:30 p.m., Monday to Friday, to the U.S. Embassy Bridgetown.

• Routine maintenance services (first, second, and third) are also included.

• Contract type is not specified, but award will be based on lowest price.

• Period of performance is not explicitly stated but delivery is by June 30, 2026.

• All prices are to be in Barbadian dollars.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• Quotations are due by May 20, 2026, at 10:00 a.m.

• Submissions must be in English.

• Quotations must be submitted electronically to Bridgetownprocurement@state.gov.

• Accepted file formats: MS-Word 2007/2010 or Adobe Acrobat (pdf).

• File size must not exceed 30MB. Submissions exceeding 30MB must be sent in separate files.

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation will consider technical information required in Section 3, and contractor responsibility based on FAR 9.1 requirements.

• Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.

• Defense Base Act (DBA) insurance premium costs must be covered.

• Offerors must provide evidence of operating an established business with a permanent address and telephone listing in Barbados, or plan to establish an office within 30 days of award.

• Offerors must provide proof of SAM registration.

• Past performance information and references are required.

• Offerors must address their plan to obtain all licenses and permits required by local law.

• Offerors must submit a strategic plan for duty-free vehicle services.

• The solicitation incorporates numerous FAR and DOSAR clauses by reference, including those related to contract terms, solicitation provisions, evaluation factors, representations and certifications, and tax on foreign procurements.