Eaton UPS Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institute of Standards and Technology (NIST) intends to award a firm-fixed priced purchase order on a sole source basis to Chesapeake Mission Critical LLC for Eaton UPS Maintenance at its Gaithersburg, MD facilities. This is a Special Notice (Notice of Intent), not a solicitation, and interested parties must submit capability statements by June 18, 2026.
Scope of Work
NIST requires annual preventive maintenance for large Eaton Uninterruptible Power Supply (UPS) systems located in the attic of NIST Gaithersburg buildings 222 & 225. These systems are critical for supporting the Biometrics Research Lab's (BRL) research mission and power needs, protecting hardware from power surges, brownouts, and loss, which is essential for handling large datasets and preventing research halts.
Contract & Timeline
- Type: Special Notice (Notice of Intent) for a Firm Fixed-Price Purchase Order
- Authority: FAR RFO Part 12.102(a) and 41 USC 1901 (sole source)
- Duration: One-year base period with options for three additional years
- Set-Aside: None (Sole Source)
- Response Due: June 18, 2026, 10:00 AM Eastern Time
- Published: June 4, 2026
- Place of Performance: Gaithersburg, MD
Sole Source Determination
The existing UPS systems are proprietary to Eaton. Chesapeake Mission Critical LLC is identified as the only Eaton-authorized provider of service support in the NIST Gaithersburg region. No other contractor is authorized to possess the necessary proprietary software, repair documentation, processes, or materials required for this maintenance. Failure to service these units would halt biometrics research, leading to failed deliverables and loss of data and operational capability.
Information for Interested Parties
This is not a request for quotation or a solicitation. Interested parties who believe they can satisfy these requirements must clearly and unambiguously identify their capability in writing. Responses should include:
- Contractor Name, Address
- Point of Contact Name, Phone Number, and Email address
- Contractor SAM Universal Entity Identifier (UEI)
- Contractor Business Classification (e.g., small business, 8(a), woman-owned, HUBZone, veteran-owned)
- Capability Statement
Contact Information
All responses and questions must be submitted via email to Collin Randall at Collin.Randall@nist.gov.