Electric Replacement Components and Installation for Pump #5 at Big Creek Supplemental Pump Station, Polk City IA

Amendment / Modification

• The solicitation closing date has been extended.

• Solicitation closing date.

• The proposal submission deadline has been extended to Tuesday, March 24, 2026.

• This extension is to allow interested vendors additional time to conduct a site visit.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the supply and installation of Schneider Electric Variable Frequency Drive (VFD) components for Pump #5 at the Big Creek Supplemental Pump Station. The US Army Corps of Engineers operates this station as a critical component of the flood risk management system for the City of Polk City. Pump #5 is currently inoperable due to component failures.

• Procurement and supply of specific Schneider Electric brand components (listed in Bill of Materials and Schedule of Supplies and Services).

• On-site installation, configuration, testing, and commissioning of the repaired VFD.

• Use of genuine Schneider Electric branded parts and factory-certified technicians is mandatory.

• Conduct a site safety assessment and provide an Activity Hazard Analysis (AHA).

• Strict compliance with U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and OSHA regulations.

• A fully repaired and operational VFD for Pump #5.

• A completion report detailing work performed, components installed, and test results.

• Contract Type: Firm-Fixed-Price.

• Award will be made to the offeror with the lowest evaluated price.

• Offer Due Date: 20 March 2026, 10:00 AM Local Time.

• Technical questions must be submitted via email to Jake Anderson no later than 18 March 2026 at 10:00 AM CST.

• Offerors must be registered in the System for Award Management (SAM).

• Evaluation is based on the lowest evaluated price, provided all requirements are met.

• This acquisition is a set-aside for Small Business.

• NAICS Code: 423610 (Electrical Apparatus and Component Manufacturing).

• Small Business Size Standard: 500 Employees.

• Offerors must complete SF1449 blocks 17a, 30a, 30b, 30c, and the price schedule.

• Offerors must complete Offeror Representations and Certifications (Clause 52.204-7) if not already completed in SAM.

• Delivery of components is required on an expedited basis.

• On-site installation and testing must be completed within five (5) business days of parts' arrival.

• All work to be performed at Big Creek Supplemental Pump Station, 6165 NW Polk City Drive, Polk City, IA 50226-1193.

• Contractors must be current and active in SAM at the time of submission and award.

Other / Unclassified

This document is a Brand Name Justification and Approval (J&A) for Schneider Electric Components and Technician for Other than Full and Open Competition. It justifies the acquisition of specific Schneider Electric replacement components for a failed Variable Frequency Drive (VFD) and the associated installation services by a factory-certified technician. The VFD is critical for flood risk management infrastructure at the Big Creek Supplemental Pump Station.

This document indicates that the upcoming procurement will be for genuine Schneider Electric components and installation services, likely as a Firm-Fixed-Price solicitation. Competition will be sought from authorized Schneider Electric distributors and service providers. The estimated total value of this acquisition is $40,000. The justification highlights the proprietary nature of the VFD system, OEM warranty requirements, the mission-critical application, and the urgency of the repair as reasons for the brand-name specification. Market research confirmed that the VFD system is proprietary to Schneider Electric, and specialized training is required for installation and commissioning. While there are multiple distributors for Schneider Electric parts, only certified technicians can perform the required services. The agency will seek to increase competition by publicizing a special notice due to unusual and compelling urgency, but future requirements for new systems will be competed using performance-based statements where possible.