J--ELECTRICAL DISTRIBUTION SYSTEM INVESTIGATION

Amendment / Modification

This amendment extends the following dates:

• The Q&A due date is extended to April 8, 2026, at 5 PM MDT.
• The RFP due date is extended to April 17, 2026, at 5 PM MDT.

This amendment affects the due dates for Questions & Answers and the final RFP submission.

Proposal deadlines have been extended as noted above. All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document log provides answers to questions submitted by potential bidders regarding Solicitation # 140A2326R0010.

• Electrical Utility Contact: The City of Riverside, CA is the providing electrical utility company. Contact information should be sought from them for coordinating power outages and connecting a power quality recording device.
• Critical Load Centers: Critical load centers identified are Buildings 76, 73, 77, and 66.
• HVAC & Power Issues: Campus-wide HVAC replacement has occurred; specific information regarding HVAC failures suspected to be from electrical power issues was not provided beyond this.
• Energized Work Permit Requirements: Bidders are instructed to ask the City of Riverside, CA for specific codes regarding energized work permits.
• Authority Having Jurisdiction (AHJ): The Department of Bureau of Indian Education is the AHJ for work conducted on the SIHS site.
• Solicitation Intent: The current solicitation is an assessment of electrical issues on campus, gathering information for potential ROMs/costs and scopes. A new RFP may be solicited for the actual infrastructure improvement work after this assessment.

This Q&A log clarifies specific technical and jurisdictional details relevant to understanding the scope of the assessment and potential future work. It confirms the current solicitation is for an assessment, not the full infrastructure improvement. Bidders should note the AHJ and consult the City of Riverside for specific codes.

Amendment / Modification

• This amendment is to add the attachment of all answered Q&A logs submitted. This attachment is listed as Attachment 10, "ANSWERED Questions and Answers Log."

• Attachment 10 (ANSWERED Questions and Answers Log) has been added.

• All other terms and conditions remain the same. No changes to proposal deadlines or requirements are indicated.

Amendment / Modification

This amendment modifies the solicitation as follows:

• Extends the Q&A due date to March 24, 2026, at 5 PM MDT/MST.

• Extends the RFP due date to April 10, 2026, at 5 PM MDT/MST.

• The due dates for both Questions & Answers and the Request for Proposal submission have been extended.

• The deadline for submitting proposals is now April 10, 2026, at 5 PM MDT/MST.

• The deadline for submitting questions is now March 24, 2026, at 5 PM MDT/MST.

Amendment / Modification

This amendment modifies the solicitation as follows:

• Site Visit Rescheduled: The site visit has been rescheduled to March 10, 2026, at 1 PM PST. Interested parties must email the Contracting Officer (yui.hoptowit@bie.edu) at least one day prior to the site visit to confirm attendance.

• Q&A Due Date Extended: The deadline for submitting questions and answers has been extended to March 12, 2026, at 5 PM MST.

• RFP Due Date Extended: The proposal submission deadline has been extended to March 27, 2026, at 5 PM MST.

• Item 9A (Amendment of Solicitation Number) and Item 9B (Dated) are updated.

• The site visit date, Q&A due date, and RFP due date are modified.

• The proposal submission deadline (RFP due date) has been extended to March 27, 2026, at 5 PM MST.

• All other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document is a log of questions and answers related to Solicitation # 140A2326R0010. It appears to be an Excel spreadsheet intended to track vendor inquiries and the government's responses.

• The log includes columns for:

  • Question Number
  • Date Received
  • Contractor Name
  • The Question posed by the contractor
  • Date Sent to Contracting Officer's Representative (COR)
  • The Answer provided by the government
  • Date the Answer was provided

• As of the provided data, the log is empty, indicating that no questions have been formally logged or answered yet within this specific document.

This document serves as a mechanism for providing official clarifications to potential bidders. Bidders should monitor this log for answers to their questions, which may impact their understanding of the solicitation requirements, deadlines, or submission procedures.

Solicitation / RFP / RFQ

This solicitation is for an "Electrical Distribution System Investigation" at Sherman Indian High School in Riverside, CA. The government intends to award a single firm fixed-price purchase order.

• Perform an "Electrical Investigation" at Sherman Indian High School.

• Provide high-resolution digital photographs documenting the completed project.

• Adhere to safety program requirements, including a submittal of a written safety plan and a pre-construction safety meeting.

• Comply with COVID-19 protocols.

• All personnel on-site require a background investigation.

• Utility locations must be field-verified before digging or trenching.

• Contract Type: Firm Fixed-Price Purchase Order.

• Period of Performance: Thirty (30) calendar days from the notice to proceed.

• Estimated Price Range: Between $100,000 and $250,000.

• Proposal Submission Deadline: March 13, 2026, at 5 PM (MST/MDT). Proposals are to be submitted via email to yui.hoptowit@bie.edu.

• Questions Deadline: February 25, 2026, at 5 PM MDT/MST.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA) source selection process.

• Proposals will be evaluated in two phases: Preliminary Screening and Proposal Evaluation.

• Only the lowest-priced responsive offer will be examined for technical acceptability.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must meet the definition of an Indian Economic Enterprise and an Indian Small Business Economic Enterprise.

• This solicitation is specifically for Indian Economic Enterprises, as defined in DIAR 1480.201.

• Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will be rejected.

• A site visit is scheduled for February 19, 2026, at 1 PM PST at Sherman Indian High School.

• Offerors must submit proposals in two volumes: Price Proposal and Technical Proposal.

• The technical proposal must address four factors: Technical Approach, Key Project Management/Technical Support, Project Schedule, and Quality Control Plan.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" used to document subcontracting actions. It requires the prime contractor to provide information about the subcontract, including contract numbers, dates, and the subcontractor's details. It also requires the subcontractor to acknowledge specific clauses included in the subcontract.

• Part I - Statement of Prime Contractor: Captures prime contract number, subcontract number, date awarded, prime contractor name and address, subcontractor name and address, and whether the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause is included. It also requires a description of the work by the subcontractor, project name, and location.
• Part II - Acknowledgment of Subcontractor: Lists the clauses that the subcontractor acknowledges are included in the subcontract. These include various labor standards, wage rate requirements, apprentices, and compliance requirements.
• Intermediate Subcontractors: Section for listing any lower-tier subcontractors.
• Signatures and dates for both the prime contractor representative and the subcontractor representative.

This form is relevant to bidders as it outlines the required acknowledgments and clauses that must be included in subcontracts awarded under a prime contract. It highlights the government's emphasis on labor standards, wage compliance, and other regulatory requirements that flow down to subcontractors. Bidders should review the listed clauses to understand their potential obligations if they are to be a subcontractor on this opportunity.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is used to provide a guaranty when a bid is required for a government contract. Bidders must complete and submit this form if a bid bond is a required part of their proposal.

• Principal: Information about the bidder (legal name, business address, type of organization).
• Surety(ies): Information about the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price.
• Bid Identification: Details about the specific bid, including the invitation number and bid date.
• Obligation and Conditions: Outlines the terms under which the bond is void (e.g., if the principal accepts the award and executes further documents) or the conditions under which the government can claim the penal sum.
• Signatures: Spaces for authorized representatives of the Principal and Surety(ies) to sign and seal the bond.

This form is essential for bidders who are required to submit a bid bond. It details the financial commitment from the surety on behalf of the bidder. Bidders must ensure this form is accurately completed and submitted by the specified deadline to be considered responsive. Failure to provide a required bid bond can lead to disqualification.

Statement of Work (SOW)

To perform focused, hands-on repairs and maintenance upgrades to restore the safe and reliable operation of the electrical systems serving Sherman Indian High School (SIHS). The goal is to reestablish a maintainable and serviceable electrical infrastructure by addressing deficiencies that pose safety risks and threaten reliable power delivery.

• Targeted repair and preventative maintenance of medium voltage (MV) and low voltage (LV) electrical distribution systems.
• Includes equipment servicing, reconditioning, minor part replacement, and corrective actions.
• Work will focus on operational but degraded, damaged, or neglected equipment.
• All work must comply with applicable BIE requirements, NFPA standards, manufacturer recommendations, and industry safety practices.

1. Project Coordination and Access: Establish protocols, designate a Project Manager, conduct kickoff meetings, and submit safety plans.
2. Power Quality Monitoring: Conduct comprehensive monitoring to quantify voltage irregularities using IEEE 1159 and IEC 61000-4-30 standards.
3. Infrared Inspection and Visual Survey: Perform thermal imaging and visual inspections of critical MV and LV components to identify potential failure points.
4. Electrical Testing, Upgrades & Repairs: Assess condition, functionality, and termination integrity. Includes insulation resistance testing, continuity tests, torque verification, cleaning, and minor repairs/replacements.
5. Reporting and Recommendations: Deliver a technical report summarizing findings, upgrades, repairs, and prioritized corrective actions with Rough Order of Magnitude (ROM) cost estimates.

• The Contractor shall commence work within 5 business days of Notice to Proceed (NTP).

• The target completion timeframe is 30 calendar days from NTP.

• Field investigation to be completed within 20 days; Draft Technical Report within 25 days; Final Technical Report within 30 days.

• Compliance with NFPA 70B, NFPA 70E, NEC, NETA MTS, IEEE 400.1, and other relevant standards.

• Service interruptions must be coordinated with SIHS and BIE with at least 72 hours' notice.

• Deliverables include a final technical report and supporting documentation in editable and PDF formats.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25) required for government contracts. It serves as a guarantee that the Principal (the contractor) will fulfill all contractual obligations and pay any taxes imposed by the government related to the contract. The Surety(ies) listed on the bond are financially guaranteeing the Principal's performance.

• Principal: Space to enter the legal name and business address of the contractor.
• Surety(ies): Space to list the name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, expressed in millions, thousands, hundreds, and cents.
• Contract Date & Number: Fields to identify the specific contract this bond is associated with.
• Obligation: Details the conditions under which the bond is void (i.e., if the Principal performs all contractual obligations and pays required taxes).
• Signatures & Seals: Sections for the Principal and Surety(ies) to sign and affix corporate seals.
• Bond Premium: Fields to record the bond premium, rate per thousand, and total amount.

Bidders may be required to provide this Performance Bond as part of their contract award. This form outlines the information that will need to be completed by the successful bidder and their chosen surety. It specifies the financial commitment the surety is undertaking on behalf of the contractor to ensure contract performance and payment of related taxes.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract. The bond ensures that the Principal (contractor) and their Surety(ies) are bound to the United States of America for the payment of the penal sum.

• Principal: Information about the contractor, including name, address, and type of organization.
• Surety(ies): Information about the surety company or companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date & Number: Details of the contract this bond is associated with.
• Obligation: States the commitment of the Principal and Surety(ies) to the Government.
• Conditions: Outlines when the obligation is void (i.e., if the Principal promptly makes payments for labor and material).
• Witness: Section for signatures and seals of the Principal and Surety(ies).

Bidders may be required to provide this payment bond as part of their contract obligations if they are awarded the opportunity. This form outlines the requirements for the bond and the parties involved in guaranteeing payment for labor and materials.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for prevailing wages in Riverside County, California. It provides the minimum wage rates and fringe benefits that must be paid to various construction laborers and mechanics on federally funded or assisted construction projects in the specified area.

• General Decision Number: CA20260025
• State: California
• County: Riverside County
• Construction Types: Building, Heavy (Heavy and Dredging), and Highway
• Effective Dates: Various dates, with the latest listed as 01/23/2026.
• Classifications: Lists numerous job classifications (e.g., Asbestos Workers/Insulator, Boilermaker, Carpenter, Electrician, Laborer, Operator, Plumber, Sheet Metal Worker, Truck Driver) with their corresponding hourly wage rates and fringe benefits.
• Footnotes and Special Provisions: Includes details on paid vacation, paid holidays, zone pay, premium pay for specific locations or conditions, and definitions for various classifications.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance and penalties. It is crucial for bidders to review the specific classifications and rates applicable to the trades they intend to employ for the project.

Form / Attachment / Pricing Sheet

This document, IA Form 3000, is a Material Approval Submittal form used by contractors to request approval from the government for materials, equipment, parts, or end items intended for incorporation into contract work. It serves as a formal process to ensure that submitted items comply with contract specifications.

• Contractor Information: Includes fields for the contracting officer, contractor name, contract number, submission number, and project number.
• Material Description: Requires detailed information about the material, including specification section, drawing number, and a description (type, model number, catalog number, manufacturer).
• Approval Status: Government use sections for approval, disapproval, or recommendation, with spaces for signatures and dates.
• Certification: Contractor certifies that the material complies with contract specifications.
• Comments: A section for detailed comments related to specific items.

Bidders will use this form to submit proposed materials for government approval as required by the contract. It outlines the necessary information to be provided and the process for obtaining approval, which is crucial for proceeding with contract work. The form also details the government's review and approval process.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for Offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number
• Project Title
• Date of Form Submission
• Name of Federally Recognized Tribal Entity
• Name of the 51% (or greater) Owner of the IEE Firm
• Legal Business Name
• Certifying Signature
• Unique Entity ID (UEI)
• Printed Name

Offerors must complete this form to represent their eligibility as an Indian Economic Enterprise. This representation is required to be met at the time of offer, contract award, and throughout the full term of the contract. False or misleading information submitted on this form can lead to legal penalties. Contracting Officers may request additional documentation to verify eligibility.