Electrical Power Supply for the NEC at Post Guatemala

Form / Attachment / Pricing Sheet

This document, "Metering Per Hour.xlsx", is an Excel spreadsheet containing hourly metering data. It appears to be an attachment or supporting document for the opportunity.

The spreadsheet contains a sheet titled "Perfil de Carga" (Load Profile). It includes columns for:

• Date and Time
• Direction of Use (Delivered/Received)
• kWh (Kilowatt-hours)
• kW (Kilowatts)
• kVARh (Kilovolt-ampere reactive hours)
• kVAR (Kilovolt-amperes reactive)

This data provides detailed historical energy consumption and demand information. Bidders may need to analyze this data to understand the energy usage patterns, estimate future requirements, and potentially inform their technical approach or pricing for services related to energy management, metering, or infrastructure that relies on this data.

Amendment / Modification

This amendment modifies Solicitation No. 19GT5026R0001 with the following changes:

• Proposal Due Date Extended: The deadline for proposal submission has been extended to March 31, 2026, at 17:00 hours (local Guatemala time).

• Economic Price Adjustment (EPA) Clause Added: The FAR 52.216-4, Economic Price Adjustment - Labor and Material clause is incorporated into Section 2, Contract Clauses. Section 1 (Pricing) is updated to reflect EPA applicability, and offerors must prepare pricing accordingly.

• Attachments Incorporated: The Pre-Proposal Conference Minutes and the Questions and Answers are now official attachments to the solicitation, designated as Attachment 1 and Attachment 2, respectively.

• Solicitation proposal due date references.

• Section 2, Contract Clauses (addition of EPA clause).

• Section 1, The Schedule, I. Pricing (updated for EPA applicability).

• The proposal submission deadline is extended to March 31, 2026.

• Offerors must now account for the Economic Price Adjustment clause in their pricing and proposal preparation.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposals (RFP) for electrical power supply services for the U.S. Embassy in Guatemala City. The government intends to award an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to the responsible company offering the lowest price for an acceptable offer. The Embassy encourages offerors to propose off-the-shelf solutions that meet minimum benefit levels.

• Supply of electricity and equipment for the new Embassy compound.

• Maximum demand requirement of 750 kW.

• Includes a Base Year and four (4) one-year option periods.

• Contractor is responsible for energy supply, equipment, labor, materials, removal, installation, and maintenance.

• Offerors must propose their own competitive and innovative pricing methodologies (e.g., time-of-use, demand-based, tiered, indexed, algorithmic).

• Pricing must include assumptions, formulas, variables, and escalation factors.

• Deliverables include energy and power supply, and new, fully functional measurement equipment.

• Contractor must comply with local labor laws, safety procedures, and U.S. industry standards (e.g., NFPA 70 & 70E).

• Contractor must provide Personal Protective Equipment (PPE).

• All equipment, circuits, cables, and wires must be UL listed.

• Contractor is responsible for trash and disposal, and returning the old transformer.

• A test plan must be provided prior to installation.

• Quality work must be performed in accordance with accepted U.S. industry standards.

• A warranty of at least one year for finished work malfunctions is required.

• Work schedule includes specific hours for removal, installation, and maintenance.

• Contract Type: Firm Fixed Price IDIQ.

• Period of Performance: One-year base period plus four one-year options, and a potential 6-month option to extend services.

• Estimated Value: Not explicitly stated, but proposals will be evaluated on lowest price.

• Pre-proposal conference: March 10, 2026, at 9:00 AM local Guatemala time (via Teams). Contact Lorena Galdamez at GaldamezAL@state.gov by March 6, 2026, to receive an invitation.

• Proposal Submission Deadline: March 24, 2026, by 17:00 hours.

• Proposals must be in English and incomplete proposals will not be accepted.

• Submission Method: Electronically to GTMProcurement@state.gov.

• File Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF).

• File Size Limit: Maximum 30MB per file; larger submissions must be split into multiple emails.

• Required Submission Documents: SF-1449, Section 1 (Pricing Schedule), Section 5 (Representations and Certifications), additional information as required in Section 3, completed IRS Form W-14, and proof of SAM Registration.

• Evaluation Criteria: Lowest priced, acceptable, responsible offeror. Evaluation will consider overall cost-effectiveness, transparency, risk management, and realistic applicability of the proposed model.

• This acquisition is UNRESTRICTED.

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission.

• Offerors must include Defense Base Act (DBA) insurance premium costs.

• Offerors must demonstrate prior experience with relevant past performance information and references.

• Offerors must provide evidence of an established business and obtain necessary licenses and permits.

• Offerors must provide proof of SAM registration.

• Offerors must be authorized and registered energy brokers in Guatemala.

• Value Added Tax (VAT) is not included in CLIN rates but shall be included on invoices. A VAT exemption form will be provided for the 12% tax.

• Invoices must be submitted through a specific payment portal.

• Numerous FAR and DOSAR clauses are incorporated by reference and in full text, covering various aspects of contract terms, conditions, labor standards, safety, and representations.

• Annex I provides historical graphics and data for power and energy consumption.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the acquisition of electric supply services for the U.S. Embassy's Non-Official Equipment (NEC) located in Guatemala. The full solicitation is not yet issued but will be posted on www.SAM.gov.

• Acquisition of electric supply services.

• Anticipated performance period: Base year with four one-year option periods.

• Contract type: Firm fixed price indefinite-quantity indefinite-delivery type contract.

• The solicitation will detail submission instructions and evaluation criteria.

• A pre-proposal conference will be planned, with the date to be announced in the solicitation.

• Electronic responses are permitted. Emails containing offers must not exceed 10MB; multiple emails may be necessary.

• Response Date: February 26, 2026.

• All responsible sources may submit a proposal.

• Set Aside: N/A

• Contractors must be registered in the System for Award Management (SAM) Database.

• This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021).

• Place of Contract Performance: U.S. Embassy Guatemala, Boulevard Austriaco 11-51, Zona 16, Guatemala.

• The Government may award the contract based on the initial offer without discussion.