Elevator Maintenance, Inspections, and Repairs for Spokane VAMC

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation Notice from the Department of Veterans Affairs (VA) for elevator maintenance, inspection, and repair services at the VA Medical Center in Spokane, WA. The VA requires comprehensive services including preventive maintenance, inspection, testing, and emergency call-back services for Government-Owned Vertical Transportation Equipment (VTEs) elevators.

• Full service maintenance, inspection, testing, and emergency call-back services for elevators.

• Routine repair work, including parts for normal preventive maintenance.

• Immediate and continuous repair until out-of-service VTEs are restored to safe and reliable operating conditions.

• The contract will be conducted in accordance with Revolutionary FAR Overhaul 12.201-1 Simplified Procedures.

• Solicitation Number: 36C26026Q0643

• Response Date/Time/Zone: June 18, 2026, 10:00 AM Pacific Time, Los Angeles, USA.

• The response period is 15 days after the response date.

• Not specified in the provided document pages.

• Contracting Office: Network Contracting Office 20, Vancouver, WA.

• Point of Contact: Darien Justice, Contracting Officer (darien.justice@va.gov).

Solicitation / RFP / RFQ

This solicitation is for full service maintenance, inspection, testing, and emergency services for Government-Owned Vertical Transportation Equipment (VTEs) elevators at the VA Medical Center Spokane. The contract includes a base period and four optional years.

• Full maintenance service, including regular and systematic inspection, cleaning, adjustment, lubrication, and repair of elevator equipment.

• Performance of work in accordance with specified codes and standards (ASME A17.1, A17.2, A17.3, NEIT, NFPA 70).

• Maintenance of specific performance levels for contract speed, leveling accuracy, opening/closing times, and door reversal.

• Cleaning of hoist ways, car tops, car slings, etc.

• Replacement of car top lights, pit lights, hoist way lights, floor signal lights, and operational control lights.

• On-site preventive maintenance and intervening repair services.

• Monthly fireman recall tests for all VTEs (except A20).

• Assistance with semi-annual and annual elevator inspections and performance tests.

• Annual fire alarm testing and inspections.

• Provision of all necessary parts, tools, materials, and equipment.

• Emergency repair callback services available 24/7 with specified response times.

• Submission of reports, including weekly electronic reports and reports for major malfunctions.

• Contract Type: Not explicitly stated, but implies a service contract with options.

• Period of Performance: Base period plus four optional years.

• Estimated Value: Not stated in this document.

• Questions are due by June 11, 2026, at 10:00 AM Pacific Time.

• Quotes must be submitted via email to darien.justice@va.gov.

• Vendors must thoroughly review page 42 for submission requirements; failure to comply may result in ineligibility.

• Evaluation factors include Price and Past Performance.

• Offerors must meet all requirements; partial offers will not be accepted.

• Offerors agree to hold prices firm for 60 calendar days from the offer due date.

• This acquisition is UNRESTRICTED.

• NAICS Code: 561210

• Size Standard: $47 Million

• Three of the six elevators (P1, P2, S3) are scheduled for remodeling during the contract performance period, during which services will not be required for those specific elevators.

• The awardee shall only bill for months in which services are rendered.

• A Wage Determination 2015-5537 Spokane is attached.

Wage Determination

This document is the U.S. Department of Labor's Wage Determination No. 2015-5537, Revision No. 27, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the State of Washington, specifically for the Counties of Spokane and Stevens.

• Applicability: This wage determination applies to service employees employed on contracts covered by the Service Contract Act in the specified geographic area.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding minimum hourly wage rate. These range from administrative and clerical roles to health occupations, technical roles, and protective services.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including Health & Welfare benefits of $5.55 per hour (or $222.00 per week) and, for contracts covered by Executive Order 13706, a Health & Welfare rate of $5.09 per hour (or $203.60 per week).
• Executive Orders:
  • Executive Order 13706 (Paid Sick Leave) applies to contracts awarded on or after January 1, 2017, requiring employers to provide paid sick leave.
  • Executive Order 13658 (Minimum Wage) applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022), requiring a minimum wage of $13.30 per hour (or the applicable wage determination rate, if higher) for 2025.
• Holidays: A minimum of eleven paid holidays per year are mandated.
• Vacation: Paid vacation is provided based on years of service: 2 weeks after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years.
• Hazardous Pay: Differentials are specified for positions involving high (8%) or low (4%) degrees of hazard related to ordnance and explosives.
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for their cost and maintenance, with specific rates provided for cleaning and maintenance ($3.35 per week).
• Conformance Process: The document outlines the process for establishing wage rates for unlisted classifications, requiring a reasonable relationship to listed classifications and approval from the Wage and Hour Division.

This document is critical for bidders to accurately estimate labor costs for their proposals. It defines the minimum wages and benefits that must be paid to employees performing contract work in Spokane and Stevens Counties, Washington, ensuring compliance with federal labor laws.