Elevator Maintenance Service and Testing - Miami River Area

Form / Attachment / Pricing Sheet

This document is a "Representations & Certifications" form. It requires bidders to provide information about their company, including its size, registration status in the System for Award Management (SAM), Tax Identification Number (TIN), Unique Entity Identifier, and CAGE Code.

• Company Name and Address
• Phone Number
• Email Address
• Business Size (options include Large Business, Small Business, HUBZone, 8(a), Women-Owned Small Business, Economically Disadvantaged Women-Owned Small Business, Service-Disabled Veteran-Owned)
• SAM Registration Status (Yes/No)
• Tax Identification Number (TIN)
• Unique Entity Identifier (12-character alphanumeric code)
• CAGE Code

Bidders must complete and submit this form as part of their proposal or response to the opportunity. The information provided here is crucial for determining eligibility, set-aside status, and compliance with federal acquisition regulations. It is essential for accurate registration and award processing.

Solicitation / RFP / RFQ

This solicitation (W912QR26QA019) is for professional appearance services, likely related to elevator maintenance, inspection, and testing. The services are required at multiple US Army Corps of Engineers (USACE) project locations.

• Routine maintenance, Annual (No-Load) Safety Test, and 5-year (Full Load) Safety Tests for one elevator at each specified location.

• Repairs as needed, in accordance with the most recent version of ANSI/NETA Maintenance Testing Standard (MTS).

• Services are required for elevators at Caesar Creek Lake (OH), William H. Harsha Lake (OH), Clarence J. Brown Dam and Reservoir (OH), and Brookville Lake (IN).

• The project reserves the right to choose from which services are required.

• The solicitation issue date is March 25, 2026.

• The offer due date is April 10, 2026, at 10:00 AM.

• The North American Industry Classification System (NAICS) code is 561210, with a size standard of $47,000,000.00.

• The contract is set aside for Small Business.

• The contract includes multiple base years and option years, extending through 2030.

• Offers are due by April 10, 2026.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Payment instructions will be processed through the Wide Area WorkFlow (WAWF) system.

• This acquisition is set aside for Small Business.

• The document lists numerous FAR and DFARS clauses incorporated by reference and in full text, covering various aspects of contract performance, payment, and compliance.

• Detailed schedules for base year and option years are provided, outlining the period of performance for each service item at each location.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure routine maintenance, annual (no-load) safety tests, 5-year (full-load) safety tests, and repair services for elevators.

• Furnish all personnel, equipment, supplies, and materials for elevator maintenance, inspection, testing, and repair.

• Perform routine maintenance including lubrication and inspection.

• Conduct Annual (No-Load) Safety Tests and 5-Year (Full-Load) Safety Tests.

• Perform troubleshooting, repair, and new work on elevators as needed.

• Provide all necessary tools and transportation for repairs.

• Ensure all replacement components are new and unused.

• Maintenance and inspections to be accomplished in accordance with elevator manufacturer's criteria and applicable requirements of ANSI A17.1, ANSI A.17.2, and ANSI A.17.3.

• Completion of specific state forms (Ohio State Form # DIC-18-0015, Indiana State Form # 34599) for safety tests.

• Activity Hazard Analysis (AHA) required prior to troubleshooting, repairs, and new work.

• Full function test of the elevator in the presence of USACE maintenance personnel after each service.

• Written report detailing maintenance, inspection, and testing within 10 calendar days of completion.

• A five (5) year ordering period for the Blanket Purchase Agreement (BPA).

• Each BPA call will have a period of performance of 60 calendar days.

• Services will be performed at four project sites in the Miami River Area: Caesar Creek Lake, William H. Harsha Lake, C.J. Brown Dam & Reservoir, and Brookville Lake.

• Contractor must be licensed in the elevator repair business with a minimum of 3 years of experience.

• Contractor must provide all lubricants, oils, greases, preservatives, and cleaning materials.

• Contractor must comply with all applicable Federal, State, and local laws and regulations, including safety and security requirements (EM 385-1-1, OSHA).

• Contractor employees must wear appropriate personal protective equipment.

• Contractor must report all accidents and damage immediately.

• Contractor must maintain a Quality Control program.

• Background checks and security clearances are required for all personnel.

• Foreign Nationals require additional approval processes.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks proposals for elevator maintenance, inspection, and testing services. The services will be provided on an "as-needed basis" through a Blanket Purchase Agreement (BPA). The BPA will be awarded to a single contractor based on the lowest price evaluated.

• Routine maintenance

• Annual (No-Load) Safety Test

• 5-year (Full Load) Safety Tests

• Repairs for elevators at multiple USACE project locations (Caesar Creek Lake, William H. Harsha Lake, Clarence J. Brown Dam and Reservoir, Brookville Lake).

• Services must comply with ANSI/NETA Maintenance Testing Standard (MTS).

• Each individual call under the BPA shall not exceed $99,999.

• Contract Type: Blanket Purchase Agreement (BPA)

• Ordering Period: Five (5) years from the date of award.

• Period of Performance for each call: 60 calendar days.

• BPA Master Dollar Limit: $99,999.00

• BPA Call Limit: $33,333.00

• Period of Performance (Overall BPA): Date of Award through December 31, 2030 (including option years).

• Quotes must be submitted electronically through PIEE.

• Faxed, telephoned, or mailed quotes will not be accepted.

• Responses are due: April 10, 2026, at 10:00 AM Eastern Time.

• Deadline for questions: April 3, 2026, at 2:00 PM Eastern Time.

• Award will be based on the lowest price evaluated (base and all options).

• The Government reserves the right to award based on initial quotes without discussion.

• Offerors must be registered in the System for Award Management (SAM.gov).

• Contractors must have a Unique Entity Identifier (UEI).

• Site visits are encouraged and can be arranged by contacting Brian Wilson.

• Offerors must complete the Price Breakout Schedule.

• All contractors must be registered in SAM.gov prior to quote submission.

• Payments will be made via Electronic Funds Transfer (EFT).

Form / Attachment / Pricing Sheet

This document is a Price Breakout Schedule that requires the contractor to bid on specific items and options for services at various lake locations. It serves as a detailed pricing structure for the opportunity.

• Contract Line Item Numbers (CLINs): The schedule is organized by CLINs, covering a base year and four option years (CLIN 0001-0020).
• Locations: Services are itemized for four specific locations: Caesar Creek Lake, William H. Harsha Lake, Brookville Lake, and C.J. Brown Dam and Reservoir.
• Service Items: For each CLIN and location, the following services are listed:
  • Routine Maintenance (Job)
  • Annual Safety Test (Job)
  • 5-Year Safety Test (Job)
  • Hourly Rate for Unscheduled Maintenance (Hr.)
• Pricing Fields: Columns are provided for Unit Cost, Quantity, and Total Cost for each item.

This schedule is critical for bidders to understand the specific services required, the locations where they will be performed, and the timeframes (base year and option years). Bidders must use this document to input their proposed pricing for each line item, which will be a key component of their proposal submission and evaluation.

Form / Attachment / Pricing Sheet

This document provides detailed instructions for offerors on how to submit proposals electronically via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. It outlines the registration process for PIEE and the steps required for submitting an electronic offer.

• PIEE Registration: Requires a User ID and Password, active SAM registration, and specific role selections (Solicitation, Proposal Manager).
• Proposal Submission: Instructions include logging into PIEE, searching for the solicitation, uploading attachments, digitally signing the offer, and submitting.
• File Naming Convention: Specifies a required format for electronic files: SolicitationNumber_FIRMNAME.
• File Organization: Emphasizes logical assembly of files, using a narrative format, and adhering to the order of evaluation factors.
• Electronic Files: Files must be in native format (e.g., .doc, .xls, .ppt) or searchable PDF. Spreadsheet formulas must be unlocked.
• Confidentiality: Information to be safeguarded must be labeled per FAR 52.215-1.

This document is critical for all bidders as it details the mandatory electronic submission process. Failure to follow these instructions, including the file naming convention and submission method, could result in a non-compliant or late submission. It also provides links for training and customer support for PIEE.

Wage Determination

This document is a Wage Determination (No. 2015-5783, Revision No. 31) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and benefits for various occupations under the Service Contract Act for the area of Indiana County of Franklin.

• Minimum Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, categorized by occupational groups (e.g., Administrative Support and Clerical, Automotive Service, Health Occupations, Technical Occupations).
• Fringe Benefits: It indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates per hour and per week/month, with variations noted for contracts covered by Executive Order (EO) 13706 and EO 13658.
• Paid Sick Leave: Executive Order 13706 mandates 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for contracts awarded on or after January 1, 2017.
• Minimum Wage for EO 13658: For contracts awarded between January 1, 2015, and January 29, 2022, and not renewed/extended after January 30, 2022, a minimum wage of at least $13.30 per hour (or the applicable rate on this determination, if higher) applies for 2025.
• Vacation: A minimum of 2 weeks paid vacation after 1 year of service, increasing to 5 weeks after 25 years.
• Holidays: A minimum of eleven paid holidays per year are specified.
• Hazardous Pay Differential: An 8% differential applies for high-hazard work involving ordnance/explosives, and a 4% differential for low-hazard work with such materials.
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for their cost and maintenance, with specific rates provided for cleaning.
• Conformance Process: Procedures are outlined for classifying and determining wage rates for occupations not listed in this determination, requiring a Standard Form 1444 (SF-1444) submission.

This wage determination is critical for bidders to understand the labor costs associated with performing services under a contract subject to the Service Contract Act in the specified geographic area. It directly impacts the pricing of proposals and the compensation that must be provided to employees.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4739, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and benefits for various occupations performing work under the Service Contract Act in Ohio County of Clark, State of Ohio. This document is crucial for contractors to understand the minimum labor costs associated with performing services covered by the Service Contract Act in this specific geographic area.

• Establishes minimum wage rates for a wide range of occupations, including but not limited to:

  • Administrative Support and Clerical Occupations
  • Automotive Service Occupations
  • Food Preparation and Service Occupations
  • Health Occupations
  • Information Technology Occupations
  • Protective Service Occupations
  • Technical Occupations

• Specifies required fringe benefits, including Health & Welfare at $5.55 per hour (or $222.00 per week / $962.00 per month).

• Outlines provisions for paid sick leave (Executive Order 13706) and minimum wage rates under Executive Order 13658.

• Details vacation and holiday policies.

• Includes provisions for hazardous pay differentials (8% for high hazard, 4% for low hazard).

• Addresses uniform allowance requirements and reimbursement for cleaning/maintenance.

• Outlines the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444.

• The wage determination is subject to the Service Contract Act.

• The date of last revision was 12/03/2025.

• Not applicable to this document type (this is a wage determination, not a solicitation for proposals).

• Not applicable to this document type.

• Footnotes provide specific details and exclusions for certain occupations (e.g., Computer Employees, Air Traffic Controllers).

• The Service Contract Act Directory of Occupations is referenced for job duties.

• Contractors must ensure compliance with all listed wage rates, benefits, and executive orders.

Wage Determination

This document, Wage Determination No. 2015-4719, Revision No. 31, establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. It applies to contracts performed in specific areas of Indiana, Kentucky, and Ohio.

• Applicable Area: Indiana Counties of Dearborn, Ohio; Kentucky Counties of Boone, Bracken, Campbell, Gallatin, Grant, Kenton, Pendleton; Ohio Counties of Brown, Butler, Clermont, Hamilton, Warren.
• Occupational Listings: Provides a comprehensive list of occupations with corresponding minimum hourly wage rates and required fringe benefits.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for covered contracts.
• Benefits: Details health and welfare benefits, vacation time, and paid holidays.
• Footnotes & Special Conditions: Includes specific conditions for computer employees, air traffic controllers, and hazardous pay differentials.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for proposals. It dictates the minimum compensation and benefits that must be provided to employees performing work under a Service Contract Act-covered contract within the specified geographic areas. Failure to comply can lead to contract violations.