Elevator Modernization

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing schedule for the opportunity. Bidders are expected to use this template to provide their pricing details.

• The sheet includes columns for Item #, Description, Quantity (Qty), Unit, Unit Price, and Extended Price.
• The only item listed is 'Elevator Modernization Services' with a Quantity of 1 (EA).
• The Unit Price and Extended Price fields are currently blank, indicating they need to be filled in by the bidder.

This pricing schedule is a critical component for proposal preparation. Bidders must accurately complete the Unit Price and Extended Price for the specified services to submit a compliant offer. Failure to provide complete pricing information may impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is the "Attachment 2f - 2024 Elevator Assessment - REDACTED_Redacted.pdf", which is a final report detailing an assessment of the elevators within the Bureau of Engraving and Printing (BEP) facility located at 301 14th St SW, Washington, DC 20250.

The report includes:

• An Executive Summary covering the scope, general overview, options, and cost analysis.
• An Equipment Review detailing survey observations, elevator data, condition of equipment, machine room/hoistway/pit conditions, and performance.
• Accessibility Issues identified for passenger elevators.
• Performance Test Summary Sheets for various elevators.
• Detailed graphs and data related to ride quality, acceleration, deceleration, vibrations, and sound levels.
• A Rough Order of Magnitude (ROM) Estimate Update.

This document provides a comprehensive assessment of the current state of the BEP's elevators, identifying numerous areas requiring repair, replacement, or upgrade to meet current code requirements and improve performance. It details specific issues with individual elevators, including their machines, controls, safeties, hoistways, pits, and accessibility features. The report also includes cost estimates for potential remediation work. Bidders interested in providing elevator maintenance, repair, or modernization services would find this document crucial for understanding the scope of work, existing conditions, and potential future requirements.

Form / Attachment / Pricing Sheet

This document, "Restricted Materials at DCF," outlines the purpose, scope, roles, and responsibilities related to controlled materials at the Bureau of Engraving and Printing's (BEP) District of Columbia facility. It serves as a reference for defining contract requirements and managing materials used within the facility.

• Purpose: To define a list of controlled materials.
• Scope: Applies to all operations and services at the BEP's District of Columbia facility.
• Roles & Responsibilities: Details responsibilities for OEHS Program Managers, Department Managers, the DCF EMS Management Representative, CORs, and the OEHS Office Chief.
• Materials Lists:
  • Forbidden Materials: Lists chemicals and materials prohibited from storage and use, including Lead Based Paint, Asbestos, PCBs, Chlorinated Solvents, Halogenated Solvents, Cadmium, Benzene, Arsenic, Cyanide, Hydrofluoric Acid, and Halon. It also notes exceptions for training ammunition containing lead for police officers.
  • Acute Hazardous Waste: Prohibits materials that create acute hazardous waste upon disposal, and instruments with ionizing radiation sources requiring NRC licensing, with exceptions requiring OEHS approval.
  • Targeted for Reduction: Lists Hazardous Air Pollutants (HAPs) and other chemicals targeted for reduction, such as Methyl Isobutyl Ketone (MIBK), R-113, products with Volatile Organic Compounds, and Ethylene Glycol.
• Related Documents: References other EHS and Operational Control documents.
• Document Revision History: Tracks changes and effective dates of revisions.

Bidders responding to opportunities at the BEP's District of Columbia facility must be aware of these restricted materials. This document is crucial for understanding compliance requirements related to the storage, use, and disposal of chemicals and materials, which may impact contract performance, safety protocols, and environmental considerations. CORs are specifically instructed to reference this list when defining contract requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To develop design-build bridging documents for the complete repair of seventeen electric elevators (12 passenger, 5 freight) at the Bureau of Engraving and Printing's (BEP) DC Facility. The goal is to modernize elevators to meet current code compliance, improve safety, dependability, and efficiency, and integrate new controllers with the existing Supervisory Control and Data Acquisition (SCADA) system.

• Develop conceptual design, technical specifications, and performance criteria.

• Replace obsolete components, upgrade MEP systems, abate ACM, remove PCBs, and perform structural and architectural alterations.

• Conduct a detailed survey of existing elevators and equipment.

• Perform structural, architectural, and MEP analysis.

• Develop a 35% design submission, including architectural, structural, mechanical, and electrical plans and specifications, and Division 1 specifications.

• Ensure compliance with federal, state, and local regulations, minimize disruption, and achieve energy savings.

• Designs must comply with relevant codes, standards, and federal guidelines.

• Equipment must be compatible with BEP's Building Management System.

• Deliverables must adhere to specific submission requirements (e.g., electronic format, PDF, CAD files).

• Period of Performance: 230 days after notice to proceed (8-month base year, no options).

• Place of Performance: Bureau of Engraving and Printing, 14th & C Streets, SW, Washington, DC 20228.

• Contractor personnel require background investigations and must maintain required security levels.

• A non-disclosure agreement (NDA) is required.

• Contractor must implement a secure, web-based application for design management and technical reviews.

• Government furnished resources include "DCF-1001538 Annex and Main Building Elevator Schedule - Revision 1" and "2024 Elevator Assessment - August 23, 2024."

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage and fringe benefit rates required for various occupations performing work on federal contracts within specific geographic areas (Virginia, District of Columbia, and Maryland). Bidders must use this information to ensure they are proposing compliant wages and benefits for covered employees.

• Geographic Area: Specifies the counties and cities covered by this determination.
• Occupational Codes and Titles: Lists numerous job classifications.
• Minimum Wage Rates: Provides the hourly wage for each listed occupation.
• Fringe Benefits: Indicates that required fringe benefits follow the occupational listing (though specific fringe benefit details are not listed in this excerpt, they are typically detailed in accompanying notes or other documents).
• Notes: Includes important information regarding Executive Orders (EO 13706 for Paid Sick Leave and EO 13658 for minimum wage), conformance processes for unlisted classifications, and uniform allowances.

This document is critical for bidders to accurately calculate labor costs for their proposals. Failure to comply with the specified wage and fringe benefit rates can lead to non-compliance and potential penalties. Bidders must ensure their proposed labor rates meet or exceed these minimums for all covered employees.

Form / Attachment / Pricing Sheet

This document outlines the Environmental, Health, and Safety (EHS) requirements for materials purchased or sampled by the Bureau of Engraving and Printing (BEP). It specifies standards for material acquisition to minimize risks to BEP employees and ensure compliance with government and commercial regulations.

• General EHS Requirements: Materials must prevent injury and illness, comply with OSHA, EPA, DOT regulations, and BEP's right to reject hazardous materials.
• Safety Data Sheets (SDS): Contractors must submit up-to-date SDS for all chemicals and applicable materials, complying with OSHA's Hazard Communication standard. Materials require written approval from OEHS/WCF EHS before use.
• Environmental Protection: Materials must meet or exceed standards from EPA, Clean Air Act, hazardous waste regulations, and wastewater treatment requirements. Specific limits are provided for Volatile Organic Compounds (VOCs) in inks based on press type.
• Air Toxics: Inks must not contain specific glycol ethers regulated as Air Toxics above 1.0 percent by weight. BEP EHS will review SDS for compliance.
• Waste Management: Requirements for handling solid/hazardous waste and compliance with regulations regarding Polychlorinated Biphenyls (PCBs) and other hazardous waste identification.
• Recycled Materials: BEP recommends using materials with the highest percentage of post-consumer recovered material, with a federal target of at least 30 percent post-consumer fiber content for paper.

Vendors must understand and adhere to these EHS specifications when proposing to supply materials. This includes providing compliant materials, submitting required documentation (like SDS), and ensuring products meet environmental and safety standards. Failure to comply may result in rejection of materials or non-compliance with contract terms.

Form / Attachment / Pricing Sheet

This document outlines the Environmental, Health, and Safety (EHS) requirements for large equipment purchases at the Bureau of Engraving and Printing (BEP) D.C. Facility (DCF) and Western Currency Facility (WCF).

• General Safety: Equipment must prevent injury, be equipped with service access features (catwalks, ladders, lifts), and comply with ANSI/OSHA standards.
• Noise Level: Maximum noise output shall not exceed 85 dBA at 3 feet, with alternatives requiring PPE and discussion with the Contract Officer.
• Machine Guarding: Hazardous mechanical motions must be guarded per OSHA and ANSI standards, preventing contact with moving parts.
• Entrapment Response: Manufacturers must provide written procedures and training for emergency release from machinery.
• Sharp Edges & Heated Surfaces: Must be guarded or padded to prevent injury.
• Prohibited Materials: Specific materials are prohibited, as listed in related documents.
• Hazardous Emissions: Must comply with OSHA, ACGIH, and NIOSH standards, with the most stringent applying.
• Interlocks: Required to shut off power and prevent automatic restart when guards are open.
• Hazard Communication: Safety Data Sheets (SDS) must be provided and comply with OSHA standards.
• Overload Protection: Equipment must have overload protection and power factor correction.
• Emergency Stop: Buttons must be ISO 13850 compliant, red, mushroom-type, and strategically located.
• Energy Isolation: Disconnect/lockout devices required for all energy sources, identified by color-coded tags.
• UV Curing/Exposing Equipment: Must not expose operators above ACGIH permissible levels.
• Hydraulic & Pneumatic Systems: Must have functional isolation and conform to ISO standards.
• Laser Systems: Must comply with ANSI-Z136.1 and 21 CFR 1040.
• Illumination: Covered workstations require 20 foot-candles of luminance.
• Industrial Ventilation: LEV required for airborne contaminants exceeding permissible exposure limits.
• Radiation Equipment: Must comply with BEP's Radiation and Laser Safety Program.
• Material Handling Assistance: Ergonomic lifting aids required for lifts over 32 pounds.
• Environmental Protection: Must meet or exceed federal, state, and local regulations regarding air, water, and land impacts. Specific references include EPA, DCMR, and Texas TCEQ regulations.
• Air Pollution Control: DCF and WCF are non-attainment areas for VOCs and PM2.5; equipment must meet LAER standards. MACT standards may also apply. Contractors may need to provide capture and control equipment and/or perform third-party compliance testing.
• Wastewater: Information on effluents must be provided for treatment determination.
• Energy, Water, Materials Usage: Equipment should be energy and water efficient, complying with P.L. 102-486 and 40 CFR Part 247.
• Lighting: All lamping must be LED.
• Solid Hazardous Waste: Equipment generating non-liquid waste must allow for ergonomic removal into 55-gallon drums.

This document is critical for any bidder supplying large equipment to the BEP. It details all mandatory EHS compliance requirements, performance standards, and regulatory adherence that the procured equipment must meet. Bidders must ensure their proposed equipment fully satisfies these extensive EHS specifications to be considered compliant.

Form / Attachment / Pricing Sheet

This document, "EHS Contractor Requirements 75D-07.0-04," outlines the standardized Environmental Health and Safety (EHS) requirements for contractor personnel working at the Bureau of Engraving and Printing's (BEP) Washington DC Facility. It serves as a contract requirement when specified.

• Scope: Applies to BEP's Washington DC Facility.
• Conflict Resolution: This document takes precedence over the contract unless the contract expressly states otherwise.
• Roles & Responsibilities: Defines responsibilities for EMS Facility Management Representative, Contracting Officers' Representatives (CORs), and Contractor Personnel.
• Specifications: Details general EHS requirements, including consistency with BEP's EHS Policy, applicable laws, and standards. It also covers:
  • Training requirements for on-site contractors (EAFPP Training, certifications).
  • Required plans and information: Project-specific Safety & Fire Prevention Plan, Safety Data Sheets (SDS), and Waste Management Plan.
  • Recordkeeping and availability of environmental records.
  • Internal work permits (Cutting, Welding, Burning, Fire Suppression/Alarm Outage; Construction Permit; Confined Space Permits).
  • External permits (Environmental Reviews for Building Permit, Air Permit to Construct, Wastewater Discharge Permit, Storm water).
  • General Health and Safety protocols (PPE, emergency procedures, housekeeping, equipment safety, prohibited equipment, maintenance of access, illumination, accident reporting, indoor air quality, existing utilities, noise, other nuisances).
  • Fire Protection requirements (compliance, safeguarding operations, egress, flammable liquids, exits, fire hazards, portable fire extinguishers, fire alarm, emergency response).
  • Electrical Safety (compliance, Lock Out/Tag Out, portable electric equipment, GFCI, Arc Flash Analysis).
  • Compressed Gas Cylinders (compliance, inspection, storage procedures).
  • Powered Industrial Trucks (PIT) (compliance, labeling, inspections, traffic regulations, material handling, operator competency).
  • Spills and release management (prevention, notification, abnormal conditions, corrective action, waste management).
  • Hazardous Building Materials (Asbestos, Lead-based Paint, PCBs, other hazardous materials).
• References: Lists relevant Executive Orders, Code of Federal Regulations, Federal Policies, National and International Standards, District of Columbia Statutes and Regulations, Treasury Directives, and BEP Directives.
• Related Documents: Lists other relevant BEP procedures and documents.
• Revision History: Details past revisions to the document.

This document is critical for any contractor bidding on or performing work at the BEP's Washington DC Facility. It outlines all mandatory EHS requirements, training, planning, permitting, and safety protocols that must be adhered to. Bidders must understand these requirements to accurately estimate costs, develop compliant work plans, and ensure safe operations. Failure to comply can lead to project delays, penalties, or contract termination.

Solicitation / RFP / RFQ

This solicitation is for the development of "bridging documents" for the modernization of seventeen elevators (12 passenger, 5 freight) at the Bureau of Engraving and Printing's (BEP) facility in Washington, D.C. The goal is to prepare these documents to solicit a design-build construction contract for the complete alteration of the elevators. This includes replacing obsolete components, upgrading MEP systems, addressing ACM abatement and PCB removal, and performing structural and architectural alterations to meet current code compliance. New elevator controllers will integrate with BEP's existing SCADA system.

• Survey Report: Detailed survey of existing elevators and systems, including structural, MEP, ACM/Lead, and PCB analysis.

• Basis of Design (BOD): Recommendation for elevator upgrades based on a 2024 assessment, including safety, code compliance, maintainability, and appearance. Must include a preventative maintenance program.

• 35% Design Submission: Conceptual design documents, including architectural, structural, mechanical, and electrical plans and specifications. This also includes a draft commissioning plan, construction phasing plan, and updated cost/schedule estimates.

• Final Deliverables: Final as-built drawings, updated construction specifications, initial equipment schedules, and system narratives.

• Compliance: Adherence to all federal, state, and local regulations, codes, and standards (e.g., DC Building Codes, UFGS, EM 385-1-1, IBC, NFPA, ASCE, ACI, ANSI/ASME A17.1).

• Security: Contractor personnel will require background investigations and must adhere to strict security protocols for sensitive information.

• Contract Type: Firm Fixed Price.

• Period of Performance: 8-month base year, with an anticipated 230-day duration after notice to proceed (NTP).

• Place of Performance: Bureau of Engraving and Printing, 14th & C Streets, SW, Washington, DC 20228.

• Proposal Submission Deadline: Tuesday, July 21, 2026, by 12:00 p.m. (Eastern).

• Submission Format: Electronic via email, consisting of three volumes: Technical Capability, Past Performance, and Price Offerors.

• Evaluation: Proposals will be evaluated using FAR Part 12 and rated as Technically Acceptable or Technically Unacceptable. Award will be made to the responsible offeror with the lowest evaluated price among those rated Technically Acceptable.

• Key Deadlines:

  • Site Visit: June 24, 2026
  • Request for Clarifications Deadline: June 30, 2026

• This procurement is a total small business set aside.

• An optional site visit is scheduled for June 24, 2026.

• Offerors must be registered in the System for Award Management (SAM).

• A non-disclosure agreement (NDA) will be required.

Form / Attachment / Pricing Sheet

This document provides instructions and requirements for a mandatory site visit related to the DCF Elevator Modernization opportunity.

• Location: 14th & C. Streets S.W., Washington, DC 20228-0001.
• Date & Time: The site visit is scheduled for 24 June 2026, with check-in to be completed by 10:00 AM EST. Vendors are instructed to arrive early.
• Identification: Attendees will need to provide name and vehicle information to alert security and will require a Real ID to obtain a visitor's badge.
• Attendance Limit: Only one (1) representative per offeror's company is allowed to attend.
• Name Submission Deadline: Names of attendees must be submitted by 9:00 AM EST on 22 June 2026.
• Questions: Any questions regarding the site visit or the opportunity should be directed to Marico Sellers at marico.sellers@treasury.gov.

This document is critical for bidders intending to participate in the DCF Elevator Modernization opportunity. It outlines the mandatory procedures and deadlines for attending the site visit, which is likely essential for understanding the project scope and requirements. Failure to comply with these instructions may prevent participation or access to the site.