Elevator Repair and PM Services for the Albuquerque Service Unit

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Elevator Repair and Maintenance services for the Albuquerque Service Unit. The acquisition is set-aside for Indian Small Business Economic Enterprises (ISBEE) with a cascading set-aside for other small businesses if competition is insufficient.

• Perform monthly preventive maintenance, inspection, testing, and repair services for three elevators at the Albuquerque Indian Health Center.

• Services include maintenance of control systems, machines, motors, drives, governors, ropes, power units, pumps, valves, jacks, door operators, safety devices, car frames, and counterweights.

• Respond to emergency service calls (entrapment or unsafe conditions) within one hour.

• Respond to urgent service calls (non-entrapment but operational impact) within four hours.

• Respond to routine service requests within one business day.

• Comply with all facility rules, policies, and procedures, including infection control requirements in an occupied healthcare environment.

• Personnel must wear identification, remain in approved work areas, and conduct themselves professionally.

• Contract Type: Firm-Fixed Price with Economic Price Adjustment (FFP-EPA).

• Period of Performance: One base year (TBD/2026 – TBD/2027) and four one-year option periods (TBD/2027 – TBD/2031).

• NAICS Code: 811310 with a size standard of $12.5M.

• Quotes are requested and will be evaluated using a comparative, best-value tradeoff approach.

• Evaluation factors (in order of descending importance): Technical Capability, Past Performance, and Price.

• Quotes must be organized into three volumes: Technical Qualifications, Past Performance, and Price.

• Key requirements for Technical Qualifications include demonstrated minimum five years of experience, ability to perform all SOW requirements, and ability to perform emergency/urgent requests.

• Past Performance will be evaluated based on recency and relevance of similar contracts.

• Price will be evaluated for reasonableness, completeness, and balance.

• Quotes must be valid for at least 90 calendar days.

• Required documents include signed SF-1449, IHS Buy Indian Act Indian Economic Enterprise Representation Form, and signed amendments.

• The Government intends to award without discussions but reserves the right to conduct communications or clarifications.

• Set-aside for Indian Small Business Economic Enterprises (ISBEE).

• Cascading set-aside for other small business concerns if ISBEE competition is insufficient.

• The solicitation incorporates FAR and HHSAR clauses by reference.

• Key personnel are essential; diversion or replacement requires Contracting Officer approval.

• Invoices must be submitted electronically via the Treasury Invoice Processing Platform (IPP).

• A W-9 form is required for Taxpayer Identification Number and Certification.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the Government's approach to monitoring contractor performance and verifying compliance with the Performance Work Statement (PWS) for elevator maintenance services.

• Surveillance Methods: Includes reviewing contractor-submitted maintenance logs, verifying task completion, conducting random spot-check inspections, and comparing logs against the scheduled maintenance plan.
• Performance Standards and Inspection Criteria: Details specific performance objectives, standards, metrics, acceptable quality levels (AQLs), surveillance methods, frequencies, and remedies for various aspects of elevator maintenance, including:
  • Preventive Maintenance (100% AQL)
  • Emergency Response (within 1 hour, 95% AQL)
  • Routine Repairs (within agreed timeframe, 95% AQL)
  • Healthcare Environment Compliance (zero tolerance for disruptions/violations)
  • Safety Compliance (zero tolerance for violations/incidents)
  • Documentation (100% AQL for timely and complete reports)
• Corrective Actions: States that any failure to meet acceptance criteria constitutes non-acceptance, and deficiencies must be corrected at no additional cost.

This QASP provides critical insight into how the government will measure and evaluate the contractor's performance. Bidders should carefully review the performance objectives, standards, metrics, and acceptable quality levels to understand the expected service quality and the consequences of non-compliance. This will inform proposal development and operational planning to ensure successful contract execution.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-Certification: Offerors must certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Eligibility Period: The enterprise must meet the definition throughout the offer submission, contract award, and full contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is subject to legal penalties.
• Required Fields: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for bidders responding to opportunities that are set aside or sole-sourced under the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility. Failure to meet the definition or properly complete the form could disqualify an offeror. It also highlights the importance of maintaining eligibility throughout the contract performance period.

Form / Attachment / Pricing Sheet

This document is a fillable pricing table intended for bidders to provide cost estimates for elevator maintenance services. It outlines the structure for CLINs (Contract Line Item Numbers) covering a base year and four option years.

• CLINs: The table is organized by CLIN, with CLIN 1 for the Base Year and CLINs 2-5 for Option Years 1-4.
• Contract Period: Specific start and end dates for each contract period are TBD.
• Services: Includes line items for "Preventive Maintenance" for three specific ASU elevators (EF9299, FM6012, EF9298) and "Repairs/Callbacks" for each contract period.
• Units: Preventive maintenance is measured in "Month" (12 months per year), and Repairs/Callbacks are listed as a "Lot" (1 lot per year).
• Pricing Fields: "Unit Price" and "Total" fields are provided for each service line item, allowing bidders to input their proposed costs.
• Totals: Fields for "Base Year Total," "Option Year X Total," and a "GRAND TOTAL" are included for summarizing costs.

Bidders must use this table to input their proposed pricing for all preventive maintenance and repair services across the base and option years. This information is critical for proposal submission and will be used for evaluating the cost component of the bid.