Emigrant Creek RD Range Fence Construction

Amendment / Modification

This amendment (Amendment #2) provides responses to RFI ID #'s 1-31, documented across 12 attached pages. It also confirms that the date and time for receipt of offers remains February 2, 2026, at 3:00 PM PST.

This amendment primarily addresses clarifications and questions raised by potential bidders regarding various sections of the original solicitation, including Technical Specifications, Wildlife Passage Modifications, Site Conditions and Access, Existing Fence Removal and Disposal, Schedule and Performance, Payment and Pricing, Contract Administration, Safety and Environmental, and Evaluation and Award.

The proposal submission deadline and time have not been extended and remain February 2, 2026, at 3:00 PM PST.

Form / Attachment / Pricing Sheet

This document provides specifications for building an all-metal fence. It supplements the interagency document titled "Fences" (second printing, February 1999) and references the Montana Fish, Wildlife, and Parks Department's "Landowners Guide to Wildlife Friendly Fences" for wire spacing information.

• H-braces: Require 7' to 8' posts, set 3' in the ground (minimum 46" above ground). Spacing between posts is 7' to 10'. Uprights are 2 7/8" diameter metal pipe. Cross bracing can be 2 7/8" or 2 3/8" diameter. Welding is preferred, but drilling and clamping are acceptable.
• T-posts: Heavy-duty T-posts are to be installed every 16'. A minimum 5 1/2' post height is required.
• Inline Metal Posts: Used every 10th T-post (or 160'). Diameter can be 2 3/8" or 2 7/8". Stays are not required with inline metal posts.
• Wire Spacing: Measured from the ground.
  • Three (3) wire: 18", 28", 42"
  • Four (4) wire: 18", 24", 30", 42"
  • Top wire: barbed; Bottom wire: smooth.

This document details the specific materials and construction methods required for the fence, which is crucial for bidders to accurately estimate costs, plan labor, and ensure compliance with the opportunity's requirements.

Form / Attachment / Pricing Sheet

This document is the "Past Performance and Experience Submittal Form." It is designed for bidders to provide details about their previous contracts and relevant experience.

• Agency/Company
• Contact Name
• Phone
• Email
• Performance Dates
• Contract Name and Contract Number
• Dollar Value
• Type of work performed The form includes two identical sections, allowing for the submission of information for multiple past contracts.

Bidders are expected to complete this form to detail their past performance and experience. This information is crucial for the government's evaluation of a bidder's capability to successfully perform the work outlined in the opportunity. It helps demonstrate a track record of successful contract completion and relevant expertise.

Solicitation / RFP / RFQ

This document is a solicitation for the construction and/or reconstruction of approximately 180 miles of livestock range fences within the Emigrant Creek Ranger District of the Malheur National Forest in Grant and Harney Counties, Oregon. It outlines the terms and conditions for this procurement.

• Construction and/or reconstruction of 180 miles of livestock range fences.

• Various attachments provide detailed specifications, including:

  • Schedule of Items
  • Performance Work Statement (PWS)
  • Quality Assurance Surveillance Plan (QASP)
  • Evaluation Criteria
  • Project Maps
  • Wildlife Friendly Fence Guide
  • Interagency Fence Specs
  • All Metal Fence Specs
  • Fire Protection and Suppression specifications
  • Communications specifications
  • Wage Determinations for Grant and Harney Counties
  • Bid Bond Form (SF24)
  • Past Performance Form

• Anticipated award of Firm Fixed Price Contract(s).

• The government estimates awarding between 1-5 contracts.

• Offerors agree to hold prices firm for 90 calendar days from the date specified for receipt of offers.

• All submissions must be emailed to janet.paul@usda.gov.

• Key submission documents include: Schedule of Items, Response to Evaluation Criteria, Bid Guarantee, and acknowledgement of amendments.

• Questions are due by January 22, 2026, 3:00 pm PST.

• Offers are due by February 2, 2026.

• Evaluation will be based on best value to the Government, following criteria detailed in Attachment 6.

• The document includes numerous FAR clauses related to small business concerns, HUBZone small businesses, and subcontracting plans, indicating potential set-aside considerations.

• This solicitation incorporates many FAR and AGAR clauses by reference. Full text is available upon request or electronically.

• Specific clauses address: Anti-Discrimination and DEI Compliance, Progress Payments, Emergency Response and Fire Suppression, and Notice for Filing Agency Protests.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the ECRD Range Fence Construction project on the Malheur National Forest, Emigrant Creek Ranger District. The project involves the construction and/or reconstruction of range fences, including removal of damaged or unusable fences, clearing of fence-line Right of Way (ROW), and installation of new fencing.

• Removal and disposal of all existing fence and associated materials (metal wire, staples, T-posts).

• Clearing of the fence line corridor to a width of 12 feet (6 feet on each side of the centerline), with live woody vegetation over 24 inches in height to be removed, except for trees 8 inches or greater DBH. Stumps to be cut no higher than 12 inches.

• Construction of new fences using 4-strand barbed wire with new, "like-in-kind" materials. Metal stays are prohibited; wooden or composite stays must be used. Heavy equipment use is limited to tracked equipment with a ground pressure rating of no more than 6.2 PSI.

• Implementation of wildlife-friendly fencing specifications to reduce wildlife injuries and damage.

• Wildlife-friendly specifications include: top wire no more than 40-42 inches high, minimum 12 inches between top two wires, minimum 18 inches between bottom wire and ground. Smooth wire for top and bottom is preferred. Specific passage modifications (gates, drop-downs, lay-down fences) are required at intervals and in specific habitats.

• Materials: New 12.5-gauge steel wire, Class 3 galvanizing, minimum tensile strength of 170,000 PSI. Fasteners to be nine gauge or heavier galvanized/stainless steel staples or manufacturer's clips. Steel posts to be "T" section, 1 3/8" x 1 3/8", weighing at least 1.33 lbs/ft.

• GPS points to be taken for all modifications for effectiveness monitoring.

• The project is located on the Malheur National Forest, Emigrant Creek Ranger District.

• Delivery Schedule: Items are prioritized, with specific delivery dates by 06/01/2026 and 12/31/2026 for various fence sections.

• Contractor is responsible for transporting all materials and disposing of all leftover materials, debris, and garbage.

• Travel: Standard pickup trucks are generally sufficient, but some areas may require ATVs, UTVs, or foot travel. Off-road travel requires approval.

• Use of Premises: Written permission required for camps/storage on USDA land. Contractor must provide sanitation facilities and dispose of solid waste according to regulations.

• Archaeological/Historic Sites: Work must be discontinued and the Contracting Officer notified immediately if any are encountered.

• Erosion, Sedimentation, and Pollution Control: Operations must minimize erosion and prevent silting. Pollutants are prohibited in waterways. Mechanized equipment requires approval in streams.

• Safety Hazards: Includes tree falling, heavy equipment, fire, hydraulics, mechanical hazards, chainsaws, fuel, and barbed wire.

• Landscape Preservation: Contractor must not damage natural features and must confine operations to designated areas. Oil spill prevention measures are required. No objectionable material in waterways. Natural vegetation beyond ROW must not be disturbed.

• Final Cleanup: Contractor must remove all trash, refuse, stakes, flagging, and debris from the contract area and dispose of it off National Forest Land.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the ECRD Range Fence Construction project at Falls Whiskey Sand Fires. It outlines the procedures and guidelines the USDA, Malheur National Forest Range Program will use to ensure the contractor meets the performance standards and service levels specified in the Performance Work Statement (PWS).

• Purpose of QASP: To describe systematic methods for measuring performance, identifying required reports, and outlining resources. It defines roles, performance objectives, monitoring methodologies, quality assurance reporting, and analysis of monitoring results.
• Relation to Contract: The QASP is subject to revisions by the Contracting Officer Representative (COR). Changes to metrics must be incorporated into the PWS, Performance Requirement Summary (PRS), and QASP via a bilateral contract modification. A copy is provided to the contractor to enhance their Quality Control Plan (QCP).
• Surveillance Levels: May be adjusted based on contractor performance (reduced for excellent, increased for unsatisfactory).
• Performance Standards & AQLs: Defines expected performance levels and acceptable quality levels (AQLs), which can be expressed as percentages or absolute numbers. Defects are defined as inaccuracies or omissions, with the contractor responsible for correction.
• Allowable Deviation: AQLs account for a permissible level of deficiencies.
• Substantially Complete: Criteria for acceptable performance based on subjective values, where work has no significant departure from contract terms and essential work is not omitted.
• Non-Performance: Occurs when performance does not meet AQLs. The COR determines the cause (Government or Contractor) and initiates corrective action.
• Documentation: The COR documents non-performed or unacceptable work, forwarding findings to the Contracting Officer (CO).
• Remedial Actions: Penalties may be applied per the Federal Acquisition Regulation for failure to perform required services.
• Contractor Responsibility: Delivering products/services per contract, implementing QCP, maintaining records, and appointing a point-of-contact.
• Government Responsibility: CO administers and monitors the contract; COR performs surveillance, monitoring, and makes recommendations to the CO.
• Surveillance Methods: Includes compliance inspections, inspection and testing by the government, determination of acceptable work, and handling of unacceptable work and re-inspections.

This QASP details how the government will monitor and evaluate the contractor's performance against the PWS. Bidders should review this document to understand the government's quality assurance processes, performance standards, acceptable quality levels, and the consequences of non-performance. This information is crucial for developing a robust Quality Control Plan (QCP) and ensuring compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document outlines the evaluation criteria for the Emigrant Creek RD Range Fence solicitation (Solicitation No: 1240BH26R0001). It details how technical responses and pricing will be assessed to determine the best value to the Government.

• Evaluation Approach: Quotes will be evaluated using a comparative analysis methodology, focusing on best value rather than solely the lowest price. The government may consider proposals exceeding minimum requirements.
• Technical Response Factors:
  • Factor 1: Past Performance: Requires a list of relevant prior work performed within the last three years, including contact information for past customers. Subcontractor information is also required. Evaluation considers recency, relevancy, and quality.
  • Factor 2: Experience: Requires a narrative detailing experience with similar work, geographical conditions, remote locations, terrain, soil types, logistical challenges, and crew management.
  • Factor 3: Technical Approach: Requires a description of the planned approach, project management, anticipated schedule, and milestones.
  • Factor 4: Price: Requires submission of a completed Attachment 2 – Schedule of Items, with accurate pricing and totals.
• Confidence Rating Table: Defines three levels of confidence (High, Some, Low) based on the vendor's understanding of requirements and proposed approach, indicating the level of government intervention anticipated.

This document is critical for bidders to understand how their proposals will be evaluated. It specifies the required components of the technical response and the criteria used to assess past performance, experience, technical approach, and price. Bidders must ensure their submissions directly address these factors to demonstrate their capability and offer the best value.

Form / Attachment / Pricing Sheet

This document is a guide titled "A Landowner's Guide to Wildlife Friendly Fences: How to Build Fence with Wildlife in Mind." It provides detailed information and recommendations for constructing and modifying fences to minimize harm to wildlife while still serving their purpose for landowners.

• Problem Fences: Identifies common fence designs that pose hazards to wildlife, including entanglement, injury, and blockage of movement.
• Wildlife Friendly Fences: Offers guidance on designing and building fences that are safer for wildlife, covering aspects like visibility, height, spacing, and materials.
• Fence and Crossing Placement: Emphasizes the importance of strategic fence placement to allow for wildlife movement and access to habitats.
• Friendly Designs: Details various fence designs such as ideal fences, 3-strand smooth wire fences, suspension fences, and electric fences, with specific recommendations for materials and construction.
• Remedies for Existing Fences: Provides methods to modify existing fences to be more wildlife-friendly, including maintenance, modifications, and removal of obsolete fences.
• Fence Alternatives: Suggests options like hedgerows and boundary markers when a traditional fence is not necessary.
• Exclusion Fences: Outlines specific fence designs for situations where keeping wildlife out is necessary, such as for gardens or haystacks.
• Deterring Large Predators: Offers electric fencing strategies to deter predators from specific areas.
• Getting Help: Lists resources and agencies that can provide assistance and support for wildlife-friendly fencing projects.

This guide is highly relevant to bidders who may be involved in projects requiring fencing, particularly in areas with significant wildlife populations. It provides technical specifications, design considerations, and best practices for creating fences that are both functional for livestock or property management and minimize negative impacts on wildlife. Understanding these principles can inform the design and implementation of fencing solutions, potentially leading to more effective and compliant projects.

Form / Attachment / Pricing Sheet

This document outlines the "Fire Protection and Suppression" requirements for contractors operating within the USDA Forest Service, Pacific Northwest Region. It details specific measures and precautions to prevent and control fires during operations.

• Fire Period and Closed Season: Specifies the period from April 1 to October 31 annually, during which fire prevention measures are in effect. Dates may be adjusted by the Forest Service.
• Fire Plan: Contractors must prepare a fire plan in cooperation with the Contracting Officer.
• Substitute Measures: The Contracting Officer may authorize substitute measures or waive requirements during low fire danger periods.
• Emergency Measures: The Forest Service may require emergency measures, including shutting down operations.
• Fire Control: Contractors are responsible for preventing and suppressing fires, and must make personnel and equipment available to the Forest Service for fire fighting.
• Compliance with State Forest Laws: Contractors must also comply with applicable State Fire Laws.
• Fire Precautions: Details specific measures including:
  • Restrictions on smoking and open fires.
  • Requirements for fire extinguishers and shovels on equipment (trucks, tractors, power saws).
  • Spark arresters and mufflers for internal combustion engines.
  • Emergency Fire Precautions based on Industrial Fire Precaution Levels (IFPL).
• Fire Tools: Specifies the required fire fighting tools to be furnished by the contractor.
• Fire Security: Outlines requirements for a designated person to perform fire security services when Industrial Fire Precautions Level is "I" or higher.
• Blasting: Details precautions for blasting operations, including fire security requirements.
• Communications: Requires adequate two-way communication facilities to report fires to the Forest Service within 15 minutes.

This document is critical for any bidder whose operations may involve working on National Forest land within the Pacific Northwest Region. It clearly defines the mandatory fire prevention and suppression responsibilities, equipment requirements, and operational restrictions that will be imposed. Understanding and complying with these measures is essential for successful contract performance and for ensuring the safety of forest resources.

Form / Attachment / Pricing Sheet

This document is a General Decision for Heavy Construction Projects in Grant County, Oregon, issued by the U.S. Department of Labor. It specifies prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on federal or federally funded construction projects in the specified area.

• General Decision Number: OR20260067
• County: Grant County, Oregon
• Construction Type: Heavy
• Effective Date: 01/02/2026
• Trades Included: Millwright, Carpenter (Excluding Form Work), Electrician, Power Equipment Operator (with detailed classifications), Ironworker (Reinforcing and Structural), Laborers (various types including Mason Tender, Common/General, Fence Erection, Flagger, Pipelayer, Groundman), Painters, Plumbers and Pipefitters.
• Wage Rates and Fringes: Specific hourly rates and fringe benefit amounts are listed for each trade and classification.
• Zone Differentials: Additional pay rates are specified for Zone 2 ($3.00) and Zone 3 ($6.00) in certain metropolitan counties.
• Applicable Laws: Mentions Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing Minimum Wage).

This document directly impacts bidding by establishing the minimum wage rates and fringe benefits that must be paid to laborers and mechanics on covered construction projects. Bidders must incorporate these rates into their cost proposals to ensure compliance and accurate project cost estimation. Failure to adhere to these prevailing wage rates can result in penalties.

Form / Attachment / Pricing Sheet

This document is a General Decision for Heavy Construction Projects in Oregon, specifically detailing prevailing wage rates for various construction crafts and occupations. It serves as a reference for contractors to ensure compliance with labor standards on federal or federally funded construction projects.

• General Decision Number: OR20260080
• State: Oregon
• Construction Type: Heavy
• Covered Counties: Baker, Crook, Gilliam, Harney, Lake, Sherman, Wallowa, and Wheeler Counties.
• Wage Rates: Lists specific hourly rates and fringe benefits for various trades including Millwright, Carpenter, Electrician, Power Equipment Operator, Ironworker, Laborer, Painter, Plumber, and Welder.
• Classifications: Provides detailed descriptions for Power Equipment Operator groups and other classifications.
• Zone Differentials: Outlines additional pay rates for specific geographic zones within Oregon.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).

Bidders must use this document to understand the minimum wage requirements for laborers and mechanics on the associated federal construction project. This information is crucial for accurate cost estimation and proposal development to ensure compliance with labor laws.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is used when a bid guaranty is required for a government contract opportunity. Bidders must complete and submit this form as part of their bid if a bid bond is specified in the solicitation.

• Principal Information: Legal name and business address of the bidder.
• Surety Information: Name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: Specifies the amount of the bond, which can be a percentage of the bid price or a fixed dollar amount.
• Bid Identification: Details such as Bid Date and Invitation Number.
• Obligation: Outlines the conditions under which the bond is void (e.g., if the principal executes further contractual documents and provides required bonds after bid acceptance).
• Signatures: Sections for the Principal and Surety(ies) to sign and seal.

This form is critical for bidders who are required to submit a bid bond. It details the financial commitment the bidder and their surety are making to the government. Bidders must ensure they have a surety willing to provide the bond and that all information is accurately completed to meet the solicitation's requirements. Failure to submit a properly executed bid bond can lead to bid disqualification.

Solicitation / RFP / RFQ

This supplemental solicitation document outlines the requirements for the construction and/or reconstruction of approximately 180 miles of livestock range fences within the Emigrant Creek Ranger District of the Malheur National Forest. The project area was affected by the Falls Whiskey and Sand Fires. The work includes removal/disposal of damaged fence, construction of 4-strand barbed wire fence, clearing of fence-line Right of Way (ROW), and providing new fencing materials.

• Construction/reconstruction of 180 miles of fence.

• Removal and disposal of damaged or unusable fence.

• Clearing of fence-line Right of Way (ROW).

• Provision of new fencing materials.

• Fences to be built to Forest Service specifications.

• Contractor responsible for transporting all necessary materials and disposing of debris.

• Special care required to prevent contamination of water with petroleum residues.

• Equipment must be cleaned of noxious weeds and seeds prior to entering National Forest lands.

• Specific Oregon-listed noxious weeds must be removed.

• Estimated magnitude of construction: $4,000,000 to $6,000,000.

• The 180 miles of fence are divided into 10 items, with potential for 1-5 awardees.

• Commencement of work within 14 calendar days of notice to proceed.

• Completion deadlines vary by Allotment Priority Groups and Pasture Priority Groups, with the latest deadline being 12/31/2026.

• Estimated Start Date: On or before March 1, 2026.

• Post-award conference required within 15 business days after award, held via Microsoft Teams.

• Not explicitly detailed in this document, but references "Technical Specifications" and "Attachment 4 - Performance Work Statement (PWS)".

• Not specified in this document.

• Project Location: Emigrant Creek Ranger District, Malheur National Forest in Grant and Harney Counties, Oregon.

• Potential safety hazards identified include tree falling, heavy equipment operation, fire hazards, hydraulic/pneumatic hazards, mechanical hazards, chainsaws, fuel for equipment, and barbed wire.

• Sanitary facilities and potable water are not available; contractor must provide.

• Contractor must remove all trash and refuse.

• Progress payments may be made for materials stored off-site.

• Performance and payment bonds retained for a minimum of one year after acceptance.

• No formal site visit is planned, but contractors are encouraged to visit project locations.

• Government assumes no responsibility for expenses incurred by offerors prior to contract award.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Schedule of Items," provides the detailed breakdown of costs for the "Emigrant Creek RD Range Fence" project. It outlines the specific items and associated unit prices for various "Fence Priority Groups."

• 10 Priority Groups: The schedule is divided into ten distinct groups, each representing a specific geographical area or set of locations for fence work (e.g., Myrtle Sagehen, DonellyBlueCreek, SmokyLonesome, WestMyrtle, etc.).
• Work Items: Within each group, the primary tasks are "Removal and ROW Clearing" and "Construction." A third item, "Disposal of damaged or unusable existing fence material," is also listed.
• Units of Measure: "MI" (Miles) is used for clearing and construction, while "LS" (Lump Sum) is used for disposal.
• Pricing: Unit prices are provided for each item within the groups. Total prices are to be calculated by the offeror.

This schedule is critical for bidders to understand the scope of work and to prepare their pricing proposals. Offerors can choose to submit pricing for specific groups they are interested in or can complete. The document also specifies that the government estimates awarding between 1-5 contracts and allows offerors to qualify their submittal by stating a maximum mileage for a combination of groups. Bidders must also note that a 20% Bid Bond is required for total prices exceeding $150,000, and Performance and Payment Bonds (100% each) are required for individual awards exceeding $150,000. Registration in SAM.gov is mandatory for submission and award.

Form / Attachment / Pricing Sheet

This document is a handbook titled "Fences" that provides comprehensive information on fence construction, design, materials, and maintenance. It is intended for use by private, federal, and state range land managers.

• Planning and Site Analysis: Covers factors like soil type, topography, snow conditions, water, accessibility, visual impact, vegetation, and animal considerations.
• Fence Designs: Details various fence types, their advantages, disadvantages, and estimated costs per mile (e.g., barbed wire, woven wire, electric, wood, suspension, straddle jack, rock crib, log, buck and pole, worm fences).
• Components: Explains braces, posts, gates, and cattleguards, including common designs and materials.
• Construction Techniques: Provides step-by-step instructions for laying out fences, clearing rights-of-way, installing braces and posts, stringing and tensioning wires, splicing, grounding, and safety precautions.
• Specialty Fences: Covers designs for specific needs such as anti-deer, anti-coyote, wildlife exclosures, utility cages, flood gates, water gaps, and electric fences for various animals and conditions.
• Materials and Tools: Lists recommended post and brace sizes, wood preservatives, and necessary tools for construction.

This handbook serves as a detailed technical reference for understanding the various types of fences, their construction requirements, and associated materials. Bidders can use this information to understand the specifications and potential complexities of fencing opportunities, particularly those involving specialized designs or materials for livestock control, wildlife management, or specific environmental conditions.