Endodontic Instruments and Supplies

Solicitation / RFP / RFQ

This solicitation (75H71026Q00172) is for the procurement of dental instruments and supplies for the Kayenta Health Center Dental Department. The acquisition is set aside for Indian-Owned Small Business Economic Enterprises (ISBEE).

• The primary requirement is to provide dental instruments and supplies as detailed in Attachment A (Specifications).

• Specific items include various Hu-Friedy dental instruments such as cassettes, mirror handles, probes, explorers, excavators, pluggers, pliers, syringes, and rubber dam clamps, as well as Kerr Mfg. Co. endodontic pluggers and Hu-Friedy scissors.

• Delivery is required within 30 days from the date of award.

• The contract type is not explicitly stated, but it is a commercial item acquisition.

• The period of performance is not detailed in the provided pages, but the delivery is 30 days from award.

• Offers are due by June 8, 2026, at 10:00 AM ET.

• Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) method.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference, with attachments.

• This acquisition is specifically set aside for Indian-Owned Small Business Economic Enterprises (ISBEE).

• Attachment C, the IHS Indian Economic Enterprise Representation Form, must be completed.

• A Brand Name Justification (Attachment B) indicates that Hu-Friedy products are preferred due to current utilization, sterilization processes, and consistency.

• Payment requests must be submitted electronically via the Department of Treasury Invoice Processing Platform (IPP).

• Various Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulation (HHSAR) clauses are incorporated by reference.

Form / Attachment / Pricing Sheet

This document lists specifications for various dental instruments, likely for procurement purposes.

• Item#: Unique identifier for each item.
• Description: Detailed name and specifications of the dental instrument (e.g., "INFINITY 16 INST CASSETTE, OCEAN", "#1 MIRROR HANDLE W/MM CALIBRATIONS").
• Manufacturer/Brand: Indicated by the "HU-FRIEDY" or "KERR" columns.
• Qty.: The quantity required for each item, consistently listed as 20 for most items, with a few exceptions (40 for DPU17).

This attachment provides a detailed list of specific dental instruments and their required quantities. Bidders will need to use this information to identify sources for these items, prepare accurate pricing, and ensure they can meet the specified quantities and product details.

Justification to Restrict Competition

This document justifies restricting competition for an acquisition valued at or below the simplified acquisition threshold (SAT). The Indian Health Service, Navajo Area, Kayenta Service Unit, is procuring dental instruments and supplies for root canal procedures.

• The procurement is for brand-name Hu-Friedy MFG. CO., LLC products.

• The Kayenta Health Center Dental Department currently uses Hu-Friedy instruments.

• Hu-Friedy instruments are preferred due to their quality, ergonomic design, and consistent Instructions For Use (IFU).

• Maintaining the Hu-Friedy brand is necessary to align with the CSR Department's sterilization process, avoiding potential inconsistencies and delays in patient care that could arise from introducing a different brand.

• A Sources Sought Notice was posted on SAM.gov from April 23, 2026, to May 4, 2026.

• Five responses were received.

• Two responses were from ISBEE vendors deemed capable.

• One ISBEE vendor confirmed they are a verified supplier of Hu-Friedy products.

• Delivery is required 30 days from the date of award.

• The specific contract type, period of performance, and estimated cost are not detailed in this justification document.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The enterprise must meet the definition of an "Indian Economic Enterprise" throughout the offer period, at the time of contract award, and during the full contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer in writing if they no longer meet eligibility requirements at any point during these periods.
• Documentation: Contracting Officers may require documentation of eligibility before awarding Buy Indian Act set-aside or sole source contracts.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.
• Representation Section: Offerors must indicate whether they do or do not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for bidders seeking to participate in opportunities designated under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet the criteria or provide accurate information can lead to disqualification or penalties. It also highlights the need for potential offerors to be registered in SAM.