Endor on-site film digitization, information technology (IT) support, and equipment maintenance and services Request for Proposal

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for proposals submitted in response to RFP HM157526R0039 for the "Endor" opportunity. Proposals will be evaluated based on two main factors: Technical and Price.

Factor 1: Technical (Significantly more important than Price) This factor assesses the Offeror's approach and solutions to meet SOW requirements. It is broken down into three sub-factors:

• Sub-factor 1.1 Film Digitization: Evaluates the ability to conduct scanning operations for a federal government film collection exceeding 170M images, with an expected minimum scanning rate of 10 cans per day per individual. Proposals must detail approaches for tasks in SOW section 4.1.
• Sub-factor 1.2 Information Technology: Evaluates the capability of digitization specialists to support front-end and back-end IT requirements for digitization, conversion, retrieval, and long-term storage. Proposals must detail approaches for tasks in SOW section 4.2.
• Sub-factor 1.3 Maintenance: Evaluates the approach to on-site maintenance support (SOW section 4.3) and other requirements (SOW sections 4.4-4.7), including equipment training, operations center, physical requirements, and safety. Failure to adequately address these will result in ineligibility for award.

Factor 2: Price This factor will be evaluated for completeness and reasonableness. Offerors with incomplete or unreasonable prices will not be considered. The Offeror with the Lowest Total Evaluate Price (TEP) will be considered to have offered the lowest price.

Not explicitly detailed in this document, but it refers to a firm-fixed price contract type for risk rating.

• Evaluation Methodology: A combined technical/risk rating will be used, considering strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies.
• Rating Method: A color-coded system (Blue-Outstanding, Purple-Good, Green-Acceptable, Yellow-Marginal, Red-Unacceptable) will be used to describe the adjectival rating based on the proposal's approach, understanding, and risk of unsuccessful performance.
• Risk Rating (FFP): Specific risk levels (Low, Moderate, High, Unacceptable) are defined for firm-fixed price contracts, detailing potential impacts on schedule and performance.
• Narrative Evaluations: Technical evaluators will document strengths, weaknesses, and deficiencies with supporting rationale, citing proposal page numbers. "Meets the Standard" (MTS) ratings will be used when no strengths or weaknesses are identified.
• Price Analysis: The Government will conduct a price analysis to determine if the TEP is fair and reasonable, potentially including a price realism analysis.

Not specified in this document.

This document is Attachment 3 to RFP HM157526R0039.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for on-site film digitization, information technology (IT) support, and equipment maintenance services for the National Geospatial-Intelligence Agency (NGA). The goal is to ensure continued critical imagery support to the warfighter and defense and intelligence communities by digitizing historical hardcopy film archives.

• Film Digitization Operations: Provide on-site staff, including a Site Lead and five Digitization Specialists, to oversee and perform digitization of historical space-based and airborne film. This includes retrieval, handling, cleaning, repair, scanning, quality assurance, and secure digital archiving.

• Equipment Maintenance: Maintain all scanning equipment in accordance with manufacturer specifications, including establishing formal maintenance agreements with vendors for specialized equipment like Apex 'Meridian Dragon' scanners.

• Information Technology Support: Provide IT support for digitization, conversion, retrieval, and long-term storage of imagery files, ensuring system reliability and continuous operations.

• Digitization Equipment Training: Conduct annual in-person training for staff on scanning equipment operations, maintenance, and safety protocols.

• Period of Performance: One base year (July 12, 2026 – July 11, 2027) and four option years (July 12, 2027 – July 11, 2031).

• Place of Performance: Primary duty station is the DIA Headquarters facility in Washington, D.C. Travel to NGA headquarters in Springfield, Virginia may be required.

• Scanning Output: Scanning technicians are expected to scan approximately 10 cans per day on Meridian Dragon scanners. Customer requests using NARA film are to be fulfilled within five business days of delivery.

• System Reliability: Unplanned offline status for IT systems shall not exceed 48 hours.

• Reporting: Weekly and Monthly Status Reports, and Quarterly Program Management Reviews (PMRs) are required.

• Personnel Qualifications: Staff must possess intermediate computer skills, knowledge of GEOINT file formats and software, and relevant certifications. The Site Lead must have prior leadership experience in digitization operations.

• Security: Contractor personnel performing TS/SCI work require active TS/SCI clearances. All personnel must comply with NGA, DoD, and IC information security and operational security policies.

• Physical Requirements: Personnel must be able to lift and carry up to 25 pounds, stand for prolonged periods, work at elevated heights, and distinguish colors.

• Attire: Compliance with NGA dress code policy and specific clean room attire requirements is mandatory.

• Travel: Authorized travel to the Washington, D.C. operations center must be coordinated and approved by the Government PM and COR.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: HM047626R0039) for a Firm Fixed Price (FFP) contract. The National Geospatial-Intelligence Agency (NGA) intends to award a contract with a Base Year Period of Performance of 12 months, with four (4) 12-Month Option Years. The North American Industry Classification Standard (NAICS) code is 541611, with a size standard of $24.5 million.

The solicitation references a Statement of Work (SOW) for services related to "PHOTO/MAP/PRINT/PUBLICATION- OTHER." Specific tasks include:

• Labor (IAW SOW Section 4.1 - 4.2)
• Maintenance (IAW SOW Section 4.3 - 4.7)
• Travel (IAW SOW Section 4.8)

These services are structured across a base period and four option periods, each with a 12-month Period of Performance (POP).

• Contract Type: Firm-Fixed-Price (FFP) for labor and maintenance, Cost Reimbursable for travel (with Not-to-Exceed amounts to be determined).

• Period of Performance: Base Year (12 months) plus four 12-month Option Years.

• Estimated Value: Not explicitly stated in this document.

• Offer Due Date: 06/29/2026 at 1700 CT.

• Proposals must be submitted via email to the POCs listed in Section 4.1.

• Evaluation will be on a Best Value Trade-Off basis, with Technical Capability being significantly more important than Price.

• Offerors must comply with all laws, regulations, standards, and constraints identified in the RFP.

• SAM registration is required and will be used for responsibility review and payment facilitation.

This acquisition is listed as UNRESTRICTED. However, various set-aside options are presented on the first page, including Small Business, HUBZone Small Business, Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), and 8(a).

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.
• Specific instructions for proposal preparation, format, and content are detailed in Section 4 and Section 5.
• Attachments include a Statement of Work (SOW), DD254 Solicitation, and Evaluation Factors.