Enhanced Maritime Biological Detection (EMBD) - Shipboard Power Pack

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Shipboard Power Pack (SPP) solicitation, clarifying technical requirements, deadlines, and administrative details.

• Price Schedule: The "Copy of Price Schedule (Attachment 2).xlsx" has been replaced by "Copy of Price Schedule Attachment (rvs).xlsx" and is accessible.

• Technical Documents: Access to Controlled Technical Documents requires CMMC Level 1 (Self), not Level 2. A link to NIST and CMMC FAQs is provided.

• Power Requirements: Conflicts regarding input power limits and output power have been addressed in a revised version of EA-E-2450, PSPEC for the Shipboard Power Pack (SPP).

• Battery Recharge: The objective requirement to recharge a depleted battery in <60 minutes has been addressed in a revised version of EA-E-2450, PSPEC.

• First Article Testing (FAT): Contractor-performed FAT will be conducted on the three (3) units specified in PWS 4.1 prior to delivery to the Government (no later than 150 days after contract award).

• Inspection Requirements: Revised PWS contains updated paragraph references for Government-conducted testing.

• Battery Type: While EA-E-2450 indicates a lithium battery, other types are acceptable. However, the Government will not provide sponsorship for NAVSEA S9310-AQ-SAF-010 approval of lithium batteries; vendors must have existing NAVSEA approval.

• Recharge Definition: "Completely Depleted" is defined by the "Battery Low" Built-In-Test (BIT) signal. "Charged" means the battery can meet the minimum threshold backup power requirement.

• Status Display: Displays with more than two lines are acceptable, provided all required information is shown. AC and DC currents must be displayed separately.

• Storage Requirements: Section 3.5.3 storage requirements apply to both battery pack and enclosure. Battery maintenance is permitted during controlled storage.

• CDRLs/DIDs: The Government is purchasing up to 23 units and does not plan to tailor DIDs at this stage. CDRLs may be discussed with the awardee post-award.

• Testing Costs: First Article and verification testing costs are not funded separately and must be included in the proposed unit price.

• DC Output Wiring: Wire gauge should be in accordance with the specified connector in Table II and its contact size/current capacity.

• Delivery Schedule: The delivery deadline for test units has been extended to 150 days after contract award. Alternate delivery schedules for test and production units are acceptable if they do not exceed 12 months after award.

• Controlled Documents: Prime contractors are responsible for ensuring subcontractors adhere to data handling and access limitations.

• Deadlines for document requests and questions have been extended (refer to revised Synopsis and Solicitation attachment).

• Delivery timelines for test units have been revised to 150 days after award.

• Technical specifications and requirements have been clarified or revised in updated documents (PSPEC, PWS).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) details the effort to design, test, and deliver a replacement for the existing Shipboard Power Pack (SPP) used in the Enhanced Maritime Biological Detection (EMBD) system. The goal is to enhance the performance, reliability, and efficiency of the power supply to support the EMBD system's operational capabilities.

• Design, test, and deliver a replacement SPP.

• The SPP must provide clean, conditioned 115 VAC and 24 VDC power, with dual output capabilities (250 watts of 24 VDC and 1,250 kW of AC output).

• The AC output must be a pure sinewave suitable for nonlinear loads, and the DC output must be stable for critical electronic loads.

• The SPP must condition input power, blocking surges, spikes, and transients.

• Deliver three (3) test units for government acceptance testing.

• Upon successful testing, the government may exercise options to purchase up to twenty (20) production units.

• Compliance with specifications outlined in document EA-E-2450 (PSPEC for the SPP) and document 10080053F (Interface Control Document (ICD) for the SPP).

• Deliveries must be undamaged and in usable/operational condition.

• Adherence to various military standards (e.g., MIL-STD-129, MIL-STD-130) for marking, packaging, and Item Unique Identification (IUID).

• Conduct a Critical Design Review (CDR) and First Article Testing (FAT).

• Implement a Failure Reporting, Analysis, and Corrective Action System (FRACAS).

• Comply with IPC standards (IPC-J-STD-001, IPC-A-610, IPC/WHMA-A-620) for electronic assemblies and cable/wire harness assemblies.

• Comply with all applicable federal, state, and local environmental laws and regulations.

• Provide a standard commercial warranty for one (1) year.

• The total period of performance is twelve (12) months after award.

• Test units are to be delivered no later than 90-150 calendar days after award.

• Production units delivery is scheduled based on exercised options (NLT 90 days after option exercise).

• Delivery location: Norfolk Naval Station, Bldg X-132, Norfolk, VA.

• Government Furnished Property (GFP) will be provided, including one (1) current Shipboard Power Pack and an isolation mount.

• Contractor must comply with cybersecurity requirements (CMMC Level 1 or higher).

• Contractor travel may be required for on-site support for EMBD compatibility testing in Norfolk, VA.

• Security requirements include AT Level I Awareness training and compliance with adjudication standards for facility access.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Power Pack" opportunity, clarifying technical specifications, administrative details, and submission requirements.

• Price Schedule File: The "Copy of Price Schedule (Attachment 2).xlsx" is protected and has been replaced by "Copy of Price Schedule Attachment (rvs).xlsx".
• Part Numbers/NSNs: The NSN 6665-01-565-7438 is available. Information regarding previous part numbers or NSNs is part of the Controlled Technical Documents.
• CMMC Level: The requirement has been adjusted to CMMC Level 1 (Self) instead of Level 2, reflected in the Supplier Performance Risk System (SPRS). A link to NIST and CMMC FAQs is provided.
• Deadlines: Deadlines for document requests and questions have been extended. Refer to the revised Synopsis and Solicitation attachment for details.
• Power Input/Output Conflict: The conflict between the steady-state input power limit (<1,400 W) and required output power (1,100 W AC + 250 W DC) has been addressed in a revised version of EA-E-2450, PSPEC for the Shipboard Power Pack (SPP).
• Battery Recharge Time: The objective requirement to recharge a depleted battery in <60 minutes, which was incompatible with sealed lead-acid (SLA) batteries, has been addressed in a revised version of EA-E-2450, PSPEC for the Shipboard Power Pack (SPP).

These clarifications address potential bidder concerns regarding technical specifications and administrative processes. Bidders should consult the revised versions of referenced documents (Price Schedule, EA-E-2450 PSPEC, Synopsis and Solicitation) and note the updated CMMC Level requirement.

Amendment / Modification

This Amendment 2 revises key dates and clarifies technical and cybersecurity requirements for the Shipboard Power Pack (SPP) solicitation.

• Proposal Submission Deadline: Extended to March 9, 2026, at 12:00 PM EST.

• Questions Deadline: All questions must be submitted by February 24, 2026, at 5:00 PM EST.

• Controlled Document Requests: The deadline for requesting controlled technical documents is February 17, 2026, at 5:00 PM EST.

• Technical Documents: The amendment highlights a Revised PSPEC for the SPP, and introduces a PSPEC for the Joint Biological Point Detection System (JBPDS) and an Interface Control Document (ICD) for the SPP as controlled documents.

• Cybersecurity Compliance: Clarifies that a completed CMMC Level 1 (Self) assessment must be reflected in the Supplier Performance Risk System (SPRS) for each contractor information system to access controlled documents and for proposal eligibility.

• Key Dates (Response Date, Questions Deadline, Controlled Document Request Deadline).

• Submission Requirements (Controlled Technical Documents, Cybersecurity Verification).

Bidders must adhere to the new deadlines for proposal submission, questions, and requesting controlled documents. Access to controlled documents requires specific security compliance (JCP, NIST SP 800-171, CMMC Level 1 reflected in SPRS, and DFARS Clause 252.204-7012 compliance statement). Proposals submitted without reviewing these controlled documents may be found technically unacceptable.

Statement of Work (SOW) / Performance Work Statement (PWS)

To design, test, and deliver a replacement for the existing Shipboard Power Pack (SPP) utilized in the Enhanced Maritime Biological Detection (EMBD) system, aiming to enhance performance, reliability, and efficiency.

• Design, test, and deliver three (3) Ship Power Packs (SPP) for government acceptance testing.

• Modify and deliver existing SPPs to meet specifications outlined in EA-E-2450 (PSPEC) and 10080053F (ICD).

• Provide production units (options for twenty (20) additional SPPs) upon successful completion of government testing.

• Provide necessary resources for manufacturing, testing, packaging, and delivery of production units.

• Prepare Certification of Compliance (CofC) IAW CDRL A011.

• Package items using commercial practices (ASTM D 3951) and mark IAW MIL-STD-129.

• Implement Item Unique Identification (IUID) marking as defined in MIL-STD-130 and DFARS clause 252.211-7003.

• Provide permanent serial number and lot number markings on a data plate.

• Conduct a Critical Design Review (CDR) prior to fabrication.

• Conduct First Article Testing (FAT) to demonstrate SPP conformance to contract requirements.

• Support Government-conducted testing, including environmental testing (operating temperature, humidity, vibration, shock, etc.).

• Provide on-site support for EMBD compatibility testing.

• Conduct a Production Readiness Review (PRR) prior to production.

• Host a Start of Work Meeting within 30 calendar days of contract award.

• Submit Monthly Status Reports (MSR) and hold bi-weekly status meetings.

• Submit an Integrated Master Schedule (IMS).

• Maintain a Technical Data Package (TDP) that fully defines the SPP.

• Conduct a Failure Mode, Effects, and Criticality Analysis (FMECA).

• Implement a Quality Control Plan (QCP) and an Inspection and Test Plan.

• Implement and maintain a Failure Reporting, Analysis, and Corrective Action System (FRACAS).

• Submit a Safety Assessment Report (SAR).

• Comply with IPC standards (IPC-J-STD-001, IPC-A-610, IPC/WHMA-A-620).

• Comply with all applicable environmental laws and regulations.

• Conduct a Level-of-Repair Analysis (LORA).

• Develop a Provisioning Requirements Summary (LSA-036).

• Deliver Engineering Data for Provisioning (EDFP).

• Deliver a COTS technical manual(s).

• SPPs must comply with specifications in EA-E-2450 and 10080053F.

• Deliver three (3) test units NLT 90 calendar days after award.

• Production units delivery schedule to be determined by option exercise.

• All deliverables must be received undamaged and in usable/operational condition.

• Warranty: Standard commercial warranty for one (1) year from Government acceptance.

• Period of Performance: Within twelve (12) months after award.

• Delivery Location: Norfolk Naval Station, Bldg X-132, CBR Waterfront Team Norfolk, Norfolk, VA 23511-5000.

• Government Furnished Property (GFP) will be provided, including one (1) current Shipboard Power Pack and an isolation mount.

• Contractor must utilize the GFP module of the Procurement Integrated Enterprise Environment (PIEE) for GFP management.

• Contractor may be required to travel for on-site support for EMBD compatibility testing.

• All contractor employees requiring access to Army installations must complete AT Level I Awareness training.

• Contractor must comply with CMMC requirements for processing, storing, or transmitting FCI or CUI.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for a Shipboard Power Pack (SPP), which is an Uninterruptible Power Supply (UPS) providing conditioned power and battery backup for the Enhanced Maritime Biological Detection (EMBD) system. The Army Contracting Command, Aberdeen Proving Ground, intends to solicit offers for the design, test, and delivery of a replacement for the existing SPP.

• The SPP must deliver high-quality power, including pure sinewave AC output for nonlinear loads, low-noise DC output for critical electronic equipment, low harmonic distortion, near-unity power factors, and protection against surges, spikes, and transients.

• Further specifications are detailed in the Performance Work Statement (PWS) and associated documents.

• This solicitation is conducted under FAR Part 13, Simplified Acquisition Procedures (SAP).

• A separate written solicitation document will not be issued.

• Submission Method: Electronic submission in PDF and/or Excel format.

• Submission Deadline: No later than 5:00 p.m. EST on March 02, 2026.

• Questions Deadline: Must be submitted via email by 5:00 p.m. EST on February 20, 2026.

• Proposal Content: Must be split into three separate files: Technical, Cost/Price, and Past Performance. A Property Management Plan must be submitted as a separate file.

• Evaluation Criteria: Proposals will be evaluated on a best-value trade-off basis, with factors in descending order of importance: Technical, Past Performance, and Cost/Price. A "Meet" rating is required for the Technical factor, and an "Acceptable" rating is required for Past Performance.

• Set Aside: Small Business Set Aside.

• NAICS Code: 335999 All Other Miscellaneous Electrical Equipment and Component Manufacturing.

• Product Service Code: 5999 Miscellaneous Electrical and Electronic Components.

• This document is Amendment 1 to the original synopsis/solicitation.

• Offerors must request access to controlled technical documents (e.g., PSPECs, ICDs) by February 17, 2026, and must provide evidence of security compliance (JCP, NIST SP 800-171, CMMC Level 1, DFARS Clause 252.204-7012).

• Attachments include: Performance Work Statement Attachment 1, Price Schedule Attachment 2, and DD1423 Contract Data Requirements List (CDRLs) Attachment 3.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Power Pack Questions.xlsx" attachment for an unspecified SAM.gov opportunity.

• Price Schedule File: The "Excel File; Copy of Price Schedule (Attachment 2).xlsx" has been replaced by "Copy of Price Schedule Attachment (rvs).xlsx" and is accessible.
• Part Numbers/NSNs: The National Stock Number (NSN) provided is 6665-01-565-7438. Information regarding previous part numbers or NSNs is not explicitly stated as being within Controlled Technical Documents.
• CMMC Level: The requirement for CMMC has been adjusted to CMMC Level 1 (Self), reflected in the Supplier Performance Risk System (SPRS). A link for NIST and CMMC FAQs is provided.
• Deadlines: Deadlines for document requests and questions will be extended. Refer to the revised Synopsis and Solicitation attachment for details.

This Q&A document clarifies file accessibility, provides a specific NSN, updates CMMC requirements, and indicates an extension of deadlines. Bidders should consult the revised Synopsis and Solicitation attachment for updated details.

Form / Attachment / Pricing Sheet

This document is a revised pricing schedule attachment for the opportunity. Bidders should use this to propose their pricing for the CLINs (Contract Line Item Numbers) listed.

• CLINs: Details various services and units, including engineering services, test units, production units, on-site support (travel), and Contract Data Requirements List (CDRL) items.
• Type: Specifies contract types, primarily Firm Fixed Price (FFP) and Cost Reimbursable for travel.
• Unit of Measure & Quantity: Indicates the units and quantities for each CLIN.
• Unit Price & Total Price: Fields for bidders to enter their proposed unit and total prices. Note that most Unit Prices are listed as $0.0, with the exception of on-site support (travel).
• Instructions: Bidders are instructed to insert proposed fixed prices, use 'NSP' for CDRLs if no price is proposed, and may add rows/columns as needed. Unit prices should be FOB Destination.

This pricing schedule is critical for bidders to understand the cost structure of the opportunity and to formulate their proposals. It outlines the specific items for which pricing is required and provides the format for submission. The inclusion of 'Base + Options' for some CLINs indicates potential future work beyond the base period.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price schedule for the opportunity. Bidders are expected to use this to propose pricing for various line items.

• Line Item #: Identifies each distinct item or service.

• Type: Specifies the contract type (e.g., Firm Fixed Price (FFP), Cost Reimbursable).

• Base Effort or OPTION #: Indicates if the item is part of the base contract or an option.

• Description: Details the services, units, or deliverables.

• Unit of Measure: Specifies how the item is quantified (e.g., Job, Each).

• Quantity: The number of units required.

• Unit Price ($): The price per unit.

• Total Price ($): The total price for the line item (Quantity * Unit Price).

• Bidders should insert proposed fixed prices in the 'Unit Price ($)' column for each applicable line item.

• For CDRLs (Contract Data Requirements List), enter 'NSP' (Not Separately Priced) if no separate price is proposed.

• Additional rows or columns can be added if needed.

• Unit Prices should be FOB Destination.

This price schedule is critical for bidders to understand the cost structure of the opportunity and to submit their proposed pricing. It outlines the specific items for which pricing is required, including engineering services, test units, production units, on-site support (travel), and data deliverables (CDRLs). The 'Total Proposed Amount' field aggregates the pricing. Bidders must carefully complete this schedule as part of their proposal submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) details the requirements for designing, testing, and delivering a replacement for the existing Shipboard Power Pack (SPP) used in the Enhanced Maritime Biological Detection (EMBD) system. The goal is to enhance the performance, reliability, and efficiency of the power supply to support the EMBD system's operational capabilities for the United States Navy.

• Design, test, and deliver a replacement SPP.

• The SPP will function as an Uninterruptible Power Supply (UPS), providing conditioned power and battery backup.

• Deliverables include three (3) test units and potentially twenty (20) production units.

• The SPP must deliver clean, conditioned 115 VAC and 24 VDC power with dual output capabilities, supplying 250 watts of 24 VDC and 1,250 kW of AC output.

• The AC output must be pure sinewave suitable for nonlinear loads with high crest factor requirements.

• The DC output must be low noise for critical electronic loads.

• The SPP must condition input power, block surges, spikes, and transients, while maintaining stable outputs.

• The SPP must comply with specifications outlined in EA-E-2450 (PSPEC for SPP) and 10080053F (Interface Control Document for SPP).

• Performance will be verified IAW EA-E-2450.

• The contractor shall implement a Failure Reporting, Analysis, and Corrective Action System (FRACAS).

• The contractor shall implement a Quality Control Plan (QCP) compliant with ISO 9001.

• All work, including acceptance of deliverables, shall be completed within twelve (12) months after award.

• Test units are due no later than 90 calendar days after award.

• Production units are due no later than 90 calendar days after option exercise.

• Delivery location for test and production units is Norfolk Naval Station, Virginia.

• Contractor shall conduct a Critical Design Review (CDR) prior to fabrication.

• Contractor shall conduct First Article Testing (FAT).

• Contractor shall provide support for Government-conducted environmental testing (operating temperature, humidity, vibration, shock, etc.).

• Contractor shall provide on-site support for EMBD compatibility testing.

• Contractor shall conduct a Production Readiness Review (PRR) prior to production.

• Contractor shall host a Start of Work meeting and provide monthly status reports (MSR) and biweekly status meetings.

• Contractor shall submit an Integrated Master Schedule (IMS) and maintain a Technical Data Package (TDP).

• Contractor shall conduct a Failure Mode, Effects, and Criticality Analysis (FMECA).

• Contractor shall comply with applicable federal, state, and local environmental laws and regulations.

• Contractor shall provide a standard commercial warranty for one (1) year.

• Contractor employees require AT Level I Awareness training and may require CMMC Level 2 (Self) compliance.

• Government will provide one (1) current Shipboard Power Pack and an isolation mount as Government Furnished Property (GFP).

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for the design, test, and delivery of a replacement Shipboard Power Pack (SPP). The SPP functions as an Uninterruptible Power Supply (UPS) providing conditioned power and battery backup for the Enhanced Maritime Biological Detection (EMBD) system.

• The SPP must deliver high-quality power, including pure sinewave AC output for nonlinear loads, low-noise DC output for critical electronic equipment, low harmonic distortion, near-unity power factors, and protection against surges, spikes, and transients.

• Further specifications are detailed in the Performance Work Statement (PWS) and associated documents.

• This solicitation is conducted under FAR Part 13, Simplified Acquisition Procedures (SAP).

• A separate written solicitation document will not be issued.

• Submission Method: Proposals must be submitted electronically in PDF and/or Excel format.

• Submission Deadline: No later than 5:00 p.m. EST on March 02, 2026.

• Questions Deadline: Email questions by 5:00 p.m. EST on February 12, 2026.

• Proposal Structure: Proposals must be split into three separate files: Technical, Cost/Price, and Past Performance.

• Controlled Documents: Access to controlled technical documents (PSPECs, ICD) requires a request by February 16, 2026, and includes verification items such as JCP certification, NIST SP 800-171 Assessment, and CMMC Level 2.

• Evaluation Criteria: Proposals will be evaluated on a best-value basis, with factors in descending order of importance: Technical, Past Performance, and Cost/Price. Technical superiority may justify a higher price.

• Set Aside: Small Business Set Aside

• NAICS Code: 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing)

• Product Service Code: 5999 (Miscellaneous Electrical and Electronic Components)

• This solicitation includes the following attachments: Performance Work Statement, Price Schedule, and Contract Data Requirements List (CDRLs).

• Offerors are advised that proposals submitted without reviewing controlled documents may be technically unacceptable.

Form / Attachment / Pricing Sheet

This document is a DD Form 1423, Contract Data Requirements List (CDRL). It specifies the data items that the contractor will be required to deliver to the Government under the contract. This form is an attachment to the overall solicitation or contract and outlines the specific reports, documentation, or other data products expected.

• Data Item Description (DID): Each entry on the DD Form 1423 references a specific DID, which details the content, format, and delivery requirements for a particular data item.
• Contractor Responsibility: Outlines what the contractor must provide.
• Government Acceptance: Specifies how the Government will review and accept the delivered data.
• Delivery Schedule: Indicates when the data items are due.

Bidders must carefully review the CDRLs to understand the full scope of reporting and documentation obligations. This includes the type of data required, the format, frequency of submission, and any associated costs or resources needed to produce and deliver these items. Failure to comply with CDRL requirements can impact contract performance and payment.