EV35, PNSY, Basewide, LUC Maintenance and Repairs, RAOMAC

Solicitation / RFP / RFQ

This solicitation is for a Contract Task Order (CTO) to perform yearly LUC Maintenance, Inspections & Repairs for six CERCLA operable units at Portsmouth Naval Shipyard (PNSY) in Kittery, Maine. The work is identified as RAOMAC.

• Yearly LUC Maintenance, Inspections & Repairs.

• Six CERCLA operable units at Portsmouth Naval Shipyard.

• A detailed submittal schedule will be negotiated and incorporated into the task order award.

• The Department of Labor (DoL) Wage Determination No.: 2015-4157 Rev. 30 applies.

• Contract type: Task Order under a multiple-award contract.

• Basis for Award: Fair opportunity basis, awarded to the responsible offeror offering the best value, which is expected to result from the lowest evaluated price.

• Proposal Acceptance Period: 120 days from receipt of proposals.

• Proposal Due Date: 20 March 2026, no later than 2:00 pm (EST). Late proposals will not be considered.

• Proposal Delivery: Via email to christine.t.briggs2.civ@us.navy.mil.

• Pre-Proposal Inquiries (PPIs): Must be submitted in writing via email to christine.t.briggs2.civ@us.navy.mil no later than 10 calendar days prior to the proposal due date (i.e., by 10 March 2026). Use "Attachment 2 - PPI - EV35, PNSY, Basewide, LUC Maintenance and Repairs, RAOMAC" template. Include solicitation number and title in the subject line.

• Evaluation: Price only. Analysis will be performed by comparing proposed prices to RFP responses, IGCE, historical information, and market survey results.

• Submission Requirements: Cover page (Solicitation Number & Title, Prime Contractor Name/Address/UEI/Cage Code, POC Name/Phone/Email), Price Proposal Form, Acknowledgment of Amendments, Copy of Representations and Certifications, and proof of SAM registration.

• Not specified in the provided document. Award is based on fair opportunity guidelines.

• Offerors are advised that funding may not become available, and no award will be made if funds are not available. No costs will be reimbursed.

• Bidders are responsible for adhering to all applicable clauses from the ROAMAC SF33 award document, even if not restated in this RFP.

• A site visit can be coordinated by contacting Jessica M Welkey at jessica.m.welkey.civ@us.navy.mil.

• Referenced Attachments include: PIEE Vendor Access Instructions, PPI Template, Wage Determination, SOW documents, and NIRIS SOW Requirements FY26.

Form / Attachment / Pricing Sheet

This document is a guide for vendors registering for the Procurement Integrated Enterprise Environment (PIEE) platform, specifically for the PIEE Solicitation Module. It provides step-by-step instructions for new and existing users to register for an account and add necessary roles, such as Proposal Manager or Proposal View Only, which are required to submit offers or view solicitations.

• New User Registration: Covers self-registration for a PIEE user account, including creating a User ID, password, security questions, user profile, and supervisor/company information.
• Role Assignment: Details how to select and add roles like 'Proposal Manager' or 'Proposal View Only' for the Solicitation module, requiring a CAGE Code.
• Existing User Role Addition: Outlines the process for existing users to log in, navigate to 'My Account,' and add additional roles.
• Support Information: Provides links and contact details for 'Getting Started,' 'Account Support,' and 'Technical Support.'
• Roles and Actions/Functions Matrix: Lists the actions available to each vendor role (Proposal Manager, Proposal View Only).

Vendors must complete this registration process and obtain the appropriate roles (e.g., Proposal Manager) to access solicitations, submit offers, and manage their participation within the PIEE platform. Understanding these steps is crucial for engaging with DoD solicitations posted on PIEE.

Form / Attachment / Pricing Sheet

This document appears to be an Excel file containing a "RFI Submittal" sheet. It is structured to record questions submitted by potential bidders (PPI No.), the date of submission, reference details (Page, Section, Para.), the question itself, and the government's response, including the responder's name and email. It also includes columns for amendment number.

• PPI No. (Potential bidder identifier)
• Date Submitted
• Reference (Page, Section, Paragraph)
• Question
• Government Response
• Gov't Responder Name, E-mail
• Amend No.

This sheet serves as a log for Request for Information (RFI) submissions and their corresponding government responses. Bidders can use this to see questions previously asked by other parties and the official answers provided by the government, which may clarify requirements or provide insights into the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for performing yearly Land-Use Control (LUC) Maintenance, Inspections, and Repairs for six CERCLA operable units at Portsmouth Naval Shipyard (PNSY) in Kittery, Maine. The goal is to ensure that the remedies for these units remain protective.

• Perform yearly LUC Maintenance, Inspections, and Repairs for six specific Operable Units (OU1, OU2, OU3, OU7, OU8, OU9).

• Conduct fieldwork including site inspections and repairs.

• Prepare and submit various project plans, including Work Plans, Health & Safety Plans (HASP), and Accident Prevention Plans (APP).

• Provide project management, administrative support, and monthly status emails.

• Address minor repairs such as filling holes, repairing asphalt/concrete, and vegetation management.

• Perform site maintenance, including cleanup of waste materials and debris, and repair of damaged areas.

• The contract includes five pre-negotiated optional tasks for specific repairs at OU3 and OU7, which may be funded if Navy funding is sufficient.

• Deliverables must be accepted by the Navy RPM and regulatory stakeholders.

• Work plans must be detailed, clearly written, and comply with all applicable requirements.

• Fieldwork must be completed according to approved plans.

• Reports must be timely, complete, accurate, and conform to SOW requirements.

• Specific performance standards and acceptable quality levels (AQL) are detailed for each task.

• The base contract duration is 15 months, with the option to extend for three additional years, not to exceed 60 months total.

• Work will be performed at the Portsmouth Naval Shipyard (PNSY) in Kittery, Maine.

• Contractors must be HAZWOPER trained.

• Coordination with NAVFAC, USEPA, and MEDEP is required for final approval of work.

• Adherence to safety regulations, including those from EM 385-1-1, is mandatory.

• Access to the Navy Installation Restoration Information Solution (NIRIS) is required for data submission.

• All communications outside the Navy team must be coordinated through the RPM.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to various occupational classifications of service employees working on federal contracts in the specified geographic area.

• Geographic Area: New York Counties of Nassau and Suffolk.
• Occupational Classifications: Lists numerous job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Electrician, Computer Operator, Electrician, Firefighter, Laborer, Medical Assistant, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed, along with provisions for paid sick leave (EO 13706) and minimum wage requirements (EO 13658).
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for any bidder proposing to perform services in the specified geographic area that fall under the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. Failure to adhere to these wage determinations can lead to contract non-compliance and penalties. It directly impacts labor cost estimations for proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the mandatory requirements for the Naval Installation Restoration Information Solution (NIR IS) for task orders awarded in FY26. Adherence to these requirements is crucial for contractor performance evaluation.

• All data produced under this task order (analytical, well construction, borehole, environmental measurement, geospatial, and documents) must be loaded into NIRIS.

• NIR IS is the Navy's authoritative data source for its Environmental Restoration Program.

• Contractors must ensure their project manager obtains NIR IS access and understands its CUI (Controlled Unclassified Information) handling requirements.

• Training and support for NIR IS are available.

• Deliverable Tracking: Within 30 days of contract award, the contractor must establish a list and schedule of expected deliverables and dependencies in NIRIS RPM Tools.

• Data Submission: Analytical data must be entered into NIRIS via NAVFAC Electronic Data Deliverables (NEDDs) using specified formats and within 3 months of sample collection.

• Geospatial Data: Geospatial data must be submitted to NIRIS in accordance with the GIS Submissions Guide, using ESRI formats and appropriate coordinate systems.

• Document Submission: All Administrative Record, Post Decision, and Site File documents must follow the Environmental Restoration Recordkeeping Manual guidelines and be submitted to Records Management prior to external distribution. Final deliverables must be loaded to NIRIS within 30 calendar days of completion.

• Land Use Control Tracker: If applicable, contractors must set up "controlled areas" in the NIR IS Land Use Control (LUC) Tracker module, enter relevant LUC information, and create inspection checklists. Draft LUC information requires RPM review and approval. LUC inspection data must be entered into NIRIS within 3 months of the inspection.

• Not explicitly defined in this document, but requirements apply to task orders awarded in FY26.

• NIR IS Access: A designated project manager must obtain NIR IS access. Costs for access (PKI certificate/card reader) are to be included in the estimated cost.

• Data Handling: NIR IS contains CUI and must be handled accordingly. Export of data is restricted without RPM consent.

• Internal Document Reviews: Pre-final versions of certain documents (e.g., SAPs, RAA, IR documents related to remedy selection) require formal review in the NIR IS Document Review Tool.

• Document Redaction: For documents containing CUI, two versions must be submitted: a clean version and a redacted version, following specific guidelines.

• Completion Criteria: Task order completion is contingent upon the project in RPM Tools showing as complete, with all deliverables marked as complete or removed.