Event Planning Services for the Independence Day Celebration – U.S. Embassy Singapore
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Singapore is soliciting proposals for Event Planning Services to support its Fourth of July Independence Day Celebration in Singapore. This event, scheduled for July 2, 2026, is expected to host 800 to 1,000 attendees. The contract will be awarded to the lowest priced, technically acceptable, responsible quoter. Quotations are due by April 14, 2026, at 1630 hours (Singapore Time).
Scope of Work
The contractor will provide comprehensive event planning, coordination, and execution support. Key services include:
- Developing an event concept and design aligned with U.S. Independence Day themes and Singaporean culture.
- Providing planning and coordination support throughout the event lifecycle.
- Supporting venue and logistics readiness.
- Developing an event program and run-of-show.
- Coordinating with vendors, partners, and sponsors.
- Supporting security, VIP, and protocol considerations.
- Providing on-site advisory support on the event day.
- Supporting post-event closeout and reporting.
Deliverables include an event concept, program, budget plan, vendor summaries, logistics plan, and a post-event report.
Contract & Timeline
- Type: Request for Quotations (RFQ) leading to a Firm-Fixed-Price (FFP) contract.
- Period of Performance: Upon issuance of Notice to Proceed (NTP) through July 31, 2026.
- Set-Aside: Unrestricted.
- Currency: All prices and payments will be in Singapore Dollars (SGD).
- Quotation Due: April 14, 2026, 1630 SGT.
- Published: March 26, 2026.
Evaluation
Award will be made to the lowest priced, technically acceptable, responsible contractor. Evaluation factors include Compliance Review, Technical Acceptability (past performance and experience), Price Evaluation, and Responsibility Determination. The Embassy intends to award without discussions, so initial quotations should contain the best terms.
Additional Requirements & Submission
- SAM Registration: Quoters must be actively registered in the System for Award Management (SAM) at www.sam.gov with an active Unique Entity Identifier (UEI) at the time of quotation submission.
- Singapore Business Licenses: Quoters must possess all necessary licenses, permits, and tax identification numbers to conduct business in Singapore.
- DBA Insurance: Defense Base Act (DBA) insurance is required, and its cost must be included in the proposed contract price.
- Submission: Quotations must be submitted electronically to SGProcurementRFQ@state.gov. Required documents include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM registration. Files must be in MS Word, MS Excel, or Adobe Acrobat (PDF) format, with each file not exceeding 30MB. Late or incomplete quotations will not be considered.