Event Space - SMC Graduation (Class 76)

Amendment / Modification

This amendment modifies Solicitation W911SG26QA020, dated 27 FEB 2026.

Key changes include:

• The solicitation closing date and time have been extended.

• The Percent Set Aside has changed from 100 to not specified.

• The Size Standard - Dollars has changed from not specified to $34,000,000.00.

• The Response Due Time has changed from 10:00 AM to 11:30 AM.

• The Response Due Date has been extended from 11 Mar 2026 to 20 Mar 2026.

• The North American Industry Classification System (NAICS) code has been updated to 531120.

• The solicitation is now being solicited as Full and Open.

• Solicitation/Contract Form Continuation

• Continuation of Supplies or Services and Prices/Costs

• Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

• Addendum to Evaluation - Commercial Product and Commercial Services

• The proposal submission deadline has been extended to 20 March 2026, at 11:30 am MST.

• Questions are due no later than 13 March 2026, at 02:00 pm MST.

• The solicitation is now being solicited as Full and Open.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a non-personal services contract for a venue to host the Noncommissioned Officer Leadership Center of Excellence (NCOLCoE) Sergeants Major Course (SMC) Graduation Ceremony.

• Provide a venue with a minimum of 8,000 - 10,000 seats, including specific seating for 720 graduates, 300 VIPs, and 9,000+ guests.

• Provide an air-conditioned building, stage with lighting, projection capability and screens, and a public-address audio-visual system with sound projection.

• Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary for the event.

• Comply with all applicable Federal, State (Texas), and OSHA regulations.

• The Contractor is responsible for delivering quality services as defined in the PWS.

• A Quality Control Plan (QCP) must be implemented to monitor performance.

• Performance standards are outlined in the Performance Requirements Summary (PRS), with "No deviation, Critical task" being the standard for most roles.

• Failure to meet performance standards may result in a Contractor Action Request (CAR).

• Period of Performance: One (1) Base Year, commencing 11 June 2026.

• Place of Performance: El Paso, TX.

• Security: Comprehensive security plan including building access control, patron entry, and incident handling.

• Safety: Establish and maintain a fire evacuation plan; train personnel on hazard recognition and reporting; comply with environmental and OSHA regulations.

• Personnel: Provide trained, competent, and capable personnel who present a professional appearance. Personnel must be US Citizens or authorized to work in the US and possess necessary licenses (e.g., driver's license for vehicle operation). English fluency is required for tasks involving safety warnings.

• Equipment: Specific equipment includes wireless microphones, podiums, video cameras, tables, chairs, electrical drops, concession sales, a stage (64'x30'), video boards, and VIP seating.

• Accessibility: Building must be handicap/wheelchair accessible.

• Personnel Roles: Specific personnel required include a Project Manager, Security Personnel, General Laborers, Custodians, a Medical Team, Stagehands, and Audio Visual Technicians, with defined service hours and responsibilities for each.

• Reporting: Contractor must report manpower data via a secure Army data collection site.

• Invoicing: Invoices to be submitted via Wide Area Work Flow (WAWF).

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quote - RFQ) for "Event Space - SMC Graduation." The government is procuring venue space and services for The Sergeants Major Course (SMC) Graduation Ceremony. The acquisition is being conducted under Simplified Procedures for Certain Commercial Items (FAR Part 13) and Commercial Items (FAR Part 12).

• Provide venue space and services for The Sergeants Major Course (SMC) Graduation Ceremony.

• Services are to be provided in accordance with the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: From 11 June 2026 to 11 June 2026.

• Delivery Date: 11 June 2026.

• NAICS Code: 531120 (Lessors of Real Estate).

• Product Service Code (PSC): X1AB.

• Offer Due Date/Local Time: 20 March 2026, 11:30 AM MST (Mountain Standard Time).

• Submission Method: Email only to nishan.kharel.mil@army.mil and franklin.godinez2.civ@army.mil.

• Quotation Validity: Minimum of 60 calendar days.

• Questions Due: 13 March 2026, 02:00 PM MST.

• Evaluation Factors: Award will be made to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering price and other factors. Non-cost factors include: (a) Technical ability to perform to the standards of the Performance Work Statement, and (b) Lowest evaluated price. Offers must be technically acceptable to be considered for further evaluation.

• SAM Registration: Offerors are required to be registered in SAM at the time of submission.

• The acquisition is listed as UNRESTRICTED.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5, among others. Specific clauses related to labor standards, payment, and prohibitions are included.

• Payment will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).

• Inspection and Acceptance Location: Both Destination and Origin, IAW with PWS and QASP.

• The document lists numerous FAR and DFARS clauses incorporated by reference, covering various aspects of contract performance, compliance, and reporting.

Wage Determination

This document is a Wage Determination (No. 2015-5229, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in the area of Texas Counties of El Paso and Hudspeth.

• Occupational Listings: The document provides a comprehensive list of job classifications, including their corresponding minimum hourly wage rates and required fringe benefits.
• Fringe Benefits: Required fringe benefits are detailed, with a general Health & Welfare benefit of $5.55 per hour (or $222.00 per week / $962.00 per month).
• Executive Orders: Notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) are included, outlining contractor obligations and minimum wage requirements for covered contracts.
• Vacation and Holidays: Standard provisions for paid vacation (based on years of service) and a minimum of eleven paid holidays per year are outlined.
• Conformance Process: Guidance is provided on the process for classifying and determining wage rates for occupations not explicitly listed in the wage determination.

This wage determination is critical for any bidder responding to a solicitation that requires services to be performed in the specified geographic area and is subject to the Service Contract Act. Bidders must ensure their proposed labor costs and wage rates comply with these minimums to be considered compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for providing a venue and associated services for the Noncommissioned Officer Leadership Center of Excellence (NCOLCoE) Class 76 Sergeants Major Course (SMC) Graduation Ceremony.

• Provide a venue with a minimum of 8,000-10,000 seats, including specific seating for 720 graduates, 300 VIPs, and 9,000+ guests.

• The venue must be an air-conditioned building with a stage, stage lighting, projection capability, and screens viewable throughout.

• Provide public-address audio-visual equipment with sound projection capabilities.

• The contractor shall supply all personnel, equipment, supplies, facilities, tools, materials, supervision, and other non-personal services necessary for the event.

• Compliance with all applicable Federal, State (Texas), and OSHA regulations is required.

• The contractor is responsible for delivering quality services as defined in the PWS.

• A Quality Control Plan (QCP) must be implemented to monitor performance.

• Performance standards are outlined in the Performance Requirements Summary (PRS), with "No deviation, Critical task" being the standard for most roles.

• Failure to meet performance standards may result in a Contractor Action Request (CAR).

• The period of performance is one Base Year, with the specific event occurring on 11 June 2026.

• The place of performance is El Paso, TX.

• Key Dates & Times (11 June 2026):

  • Setup: 5:30 AM – 7:00 AM
  • Graduation Rehearsal: 7:00 AM – 9:00 AM
  • Doors Open for Guests: 9:00 AM
  • Graduation Ceremony: 11:00 AM – 2:30 PM
  • Teardown: 2:30 PM – 5:00 PM

• Personnel Requirements: Includes Project Manager, Security Personnel (40), General Laborers (30), Custodians (5), Medical Team (1), Stagehands (30), and Audio Visual Technicians (5).

• Equipment: Includes microphones, podiums, video cameras, tables, chairs, electrical drops, concession sales, stage, video boards, and VIP seating.

• Security: A comprehensive security plan is required, including building access control and incident handling.

• Safety: A fire evacuation plan and adherence to environmental and OSHA regulations are mandatory.

• Contract Type: Firm Fixed-Price Contract.

• Travel: Not required.

• Invoicing: Via Wide Area Work Flow (WAWF).

Sources Sought / Market Research

This document is a Sources Sought notice issued by the Mission and Installation Contracting Command – Fort Bliss to conduct market research for services to accommodate the Non-Commissioned Officer Leadership Center of Excellence (NCOLCoE), Sergeants Major Course (SMC) Graduation. The government intends to procure these services on a competitive basis.

• A venue to accommodate the SMC Graduation Ceremony with a minimum of 8,000 – 10,000 seats.

• Specific seating arrangements: 720 graduates in an isolated section, 300 VIPs, and at least 9,000 general seating.

• Provided items: air-conditioned building, stage, stage lighting, projection capability and screens, public-address audio-visual equipment with sound projection capable of being heard from any seat (including 3 wireless microphones, 3 podiums, and 2 video cameras).

• A complete security and safety program, including building access control, incident handling, and fire evacuation planning.

• Personnel trained to recognize and report hazards, correct unsafe conditions, and comply with applicable environmental and occupational safety laws.

• Appointment of a Project Manager responsible for overseeing all work.

• Contract type anticipated: Firm-Fixed Priced.

• Estimated period of performance: Five (5) days, beginning on 23 February 2026 and ending on 27 February 2026.

• Services may be accomplished by labor categories subject to the Service Contract Act or a collective bargaining agreement.

• Interested parties are requested to submit a capabilities statement (max 10 pages, Times New Roman, 10 pitch).

• Deadline for response: 2 pm, MST, 06 March 2026.

• Responses must be e-mailed to franklin.godinez2.civ@army.mil and nishan.kharel.mil@army.mil.

• Capabilities statements should address specific questions regarding past performance, management experience, subcontractor management, technical skills, small business prime performance, company profile, business status, and facility/safeguarding requirements.

• The requirement may be set-aside for Small Businesses (in full or in part) or procured through Full and Open Competition.

• All Small Business Set-Aside categories will be considered.

• Applicable NAICS code: 531120 with a Size Standard of $34,000,000.

• Product Service Code: X1AB.

• Businesses of all sizes are encouraged to respond, but must clearly identify their business size.

• Under a Small-Business Set-Aside, the small business prime must perform at least 50% of the work.

• This is a Sources Sought notice for informational purposes only and not a Request for Proposal (RFP).

• Responses are strictly voluntary and no feedback or evaluations will be provided.

• No funds are available to pay for response preparation.

• Telephone inquiries will not be accepted.

• All data received will be protected as corporate or proprietary.