EWP 5087-001 Elkhorn Site & Northfork Church Site in McDowell County, West Virginia

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and commercial services, specifically for Emergency Watershed Protection (EWP) construction services for erosion control in McDowell County, West Virginia. The work involves laying wire mesh gabions, preparing foundations on shallow bedrock, rebar anchoring, and riprap foundation protection at two sites: Elkhorn Site and Northfork Church Site. The government anticipates awarding one Firm Fixed Price contract.

• Erosion control measures including wire mesh gabions, foundation preparation, rebar anchoring, and riprap.

• Construction drawings, specifications, and wage rates are attached.

• Compliance with OSHA standards and the Natural Resources Conservation Service Supplement to OSHA Parts 1910 and 1926.

• A comprehensive safety program is required.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery by 02/25/2026, Construction completion by 07/31/2026.

• Estimated Value: Between $200,000 and $250,000.

• Bids must be submitted electronically via email to mark.domingo@usda.gov by 12:00 p.m. CST on May 5, 2025.

• Questions are due by April 28, 2026, 12:00 p.m. CST.

• Award will be made to the responsible bidder whose bid is most advantageous to the Government, considering only price.

• The government may reject bids that are materially unbalanced or unrealistically low.

• This acquisition is 100% set-aside for veteran-owned small businesses.

• Contractors must be registered in the System for Award Management (SAM) and meet the NAICS code 237990 (Other Heavy and Civil Engineering Construction) size standards.

• A bid bond of 20% of the bid price is required.

• A Payment Bond (SF-25A), Irrevocable Letter of Credit (ILC), or Tripartite Escrow Agreement for 100% of the project cost is required within 10 calendar days of award.

• A site visit will be held on April 21, 2026 (time TBD). Physical location and starting time will be posted on an amended solicitation.

• Bidders are strongly urged to schedule a site visit.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Revision No. 30 dated December 3, 2025, for the state of West Virginia. It lists the minimum wage rates and fringe benefits required for various occupations that may be employed under a service contract in the specified geographic area.

• Area: West Virginia Counties of Greenbrier, Logan, McDowell, Mercer, Mingo, Monroe, Nicholas, Pocahontas, Summers, Webster, Wyoming.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates for regular hours and those covered by Executive Order 13706.
• Executive Orders: Mentions applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Vacation and Holidays: Outlines requirements for paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Conformance Process: Details the process for requesting authorization of additional classifications and wage rates if an occupation is not listed.

This wage determination is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified region. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage rates can lead to non-compliance and potential penalties. It directly impacts the cost proposal and overall bid competitiveness.

Form / Attachment / Pricing Sheet

This document contains detailed engineering drawings and construction notes for the "2025 EWP Streambank Stabilization - Elkhorn Creek, Sites 1 & 2" project in McDowell County, West Virginia. It serves as a critical reference for bidders to understand the scope, design, and technical requirements of the streambank stabilization work.

• Sheet List Table: Outlines all 14 sheets included in the drawing set, detailing the content of each.
• Construction Notes: Provides specific instructions and requirements for the contractor, including utility locating (Call 811), site restoration, soil compaction, pollution control, waste disposal, and material specifications.
• Estimated Quantities: Tables for Site 1 and Site 2 detail the quantities of materials required, such as geotextile, blanket drain, various types of pipe, riprap, grout riprap, gabions, and foundation preparation.
• Site Maps (Site 1 & Site 2): Illustrate the locations of the stabilization work, including construction limits, existing features, and reference points.
• Detailed Drawings: Provide specific cross-sections, plan views, and details for grouted rock riprap, gabion walls, foundation preparation (shallow bedrock and riprap foundation), and channel bottom configuration.
• Legends and Notes: Define symbols and provide additional critical information regarding material disposal, alignment variations, and specific construction sequences.

This document is essential for bidders to accurately estimate costs, develop a construction plan, and understand the technical specifications and performance requirements for the streambank stabilization project. It details the exact locations, materials, quantities, and construction methods required for successful project execution.

Form / Attachment / Pricing Sheet

This document is a Collection Agreement between the West Virginia Conservation Agency (Sponsor) and the Natural Resources Conservation Service (NRCS) for the Emergency Watershed Protection Program (EWPP), Project No. 5087. It outlines the responsibilities of both parties for implementing recovery measures to address risks to life and property due to watershed impairment.

• Project Description: Streambank stabilization at two sites in McDowell County (Elkhorn & Northfork) to address erosion and imminent threats to property.
• Estimated Construction Cost: $268,043.
• Funding: NRCS will contribute 90% ($241,239) and the Sponsor will contribute 10% ($26,804), with the Sponsor's share being from non-Federal sources.
• Sponsor Responsibilities: Include providing 10% of construction costs, securing all necessary permits and real property rights, arranging for utility relocation, and making payments to NRCS within 30 days of billing. The Sponsor will also assume responsibility for operation and maintenance of project measures upon completion, unless otherwise noted.
• NRCS Responsibilities: Include contracting for project measures, providing 90% of construction funding, providing technical services (design, contract administration, inspection), and conducting final inspections.
• Period of Performance: Effective from the date of final signature through June 20, 2030 (5 years).
• Contacts: Provides contact information for key personnel from both the West Virginia Conservation Agency and the NRCS.

This agreement details the scope, cost-sharing, responsibilities, and timeline for a specific streambank stabilization project. While it is an agreement between two agencies, it outlines the project for which NRCS will contract measures, indicating potential subcontracting or related opportunities. Bidders should review the project description, estimated costs, and the roles of the Sponsor and NRCS to understand the context of potential future solicitations related to this project.