Exhaust Hood and Duct Work Service- Tobyhanna Army Depot

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W51AA1-26-Q-A026, which pertains to exhaust hood cleaning services.

• Kitchen Changes: Some kitchen areas previously under contract are no longer included in this follow-on contract. Refer to PWS Section 2.1.5 for details on included exhaust hood systems and cleaning frequencies.
• Current Contract: The current contract number is W25G1V-23-C-0009.
• Hood Sizes: Hood sizes are approximate. Specific dimensions are provided for Kitchen Hood (9'x6') and Food Service Area Hoods (1-6'x3', 1-8'x3', 1-double hood 9'x6'). Remaining areas have one hood each.
• Work Schedule: Work is expected during normal TYAD duty hours (0600-1700), Monday-Fridays. Access may be restricted on weekends, Federal holidays, or base closure days.
• Proposed Schedule Submission: The schedule for exhaust hood cleanings (IAW NFPA 96 standards) can be submitted to the COR after contract award for approval, not with the bid.
• CMMC Requirement: The Cybersecurity Maturity Model Certification (CMMC) requirement for this contract is Level 1 (Self). Details can be found in provision 252.204-7025 and clause 252.204-7021. Certification is to be completed in the SPRS module of PIEE.
• Service Dates: Service dates will be provided to the awardee to help create the service schedule.

This Q&A document clarifies specific requirements and details related to the solicitation, including scope adjustments, operational hours, and cybersecurity compliance. Bidders should review these clarifications to ensure their proposals accurately address the government's needs.

Form / Attachment / Pricing Sheet

This document is Attachment II, a Pricing Sheet, which must be included as part of the offeror's submission for the Kitchen Exhaust Hood & Duct Work Cleaning opportunity (W51AA126QA026).

• CLINs: The sheet details pricing for both base year and four option years, covering Kitchen Exhaust Hood Cleaning (FFP) and Ductwork Cleaning (T&M).
• Locations: Specific buildings are listed for cleaning services, including Bldg 1A Cafeteria, Bldg 335 CDC, Bldg. 221 Teen CDC, Bldg. 103 Reserve Center, and Bldg. 333 Landing.
• Pricing Structure: For hood cleaning, pricing is per hood, with a specified number of cleanings per year. For ductwork cleaning, it is a Time & Materials (T&M) CLIN with a loaded labor rate and estimated hours.
• Total Evaluated Price (TEP): A TEP is calculated for evaluation purposes only, based on an estimate for T&M ductwork cleaning. Actual ductwork hours may vary as it is an on-call service approved by the COR.

Offerors must use this sheet to detail their proposed pricing for all CLINs across the base year and option periods. Accurate completion and submission of this pricing sheet are mandatory for proposal evaluation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines requirements for depot-wide, on-call ductwork and exhaust hood cleaning services at Tobyhanna Army Depot (TYAD).

• Exhaust Hood Cleaning: Includes pressure washing and chemical cleaning of exhaust hoods, filters, associated ductwork, and fans in five kitchen areas. Services are performed on a tri-annual, bi-annual, and annual basis. Key elements include ensuring systems are fully operational and cleaning is performed using high-pressure washing and chemical cleaning.

• Duct Work Cleaning: Includes cleaning of ductwork and associated air handling equipment on an on-call, as-needed basis. Key elements involve high-pressure washing and chemical cleaning of coils, fans, and housings; brushing and vacuuming ductwork with HEPA filters; resealing openings; cleaning and re-installing diffusers and grills; and defogging the system with dust encapsulant and disinfectant.

• Period of Performance (POP): Twelve (12) months, with the Government reserving the right to exercise four (4) option years.

• Place of Performance: Tobyhanna Army Depot (TYAD), located in the Pocono Northeast region of Pennsylvania.

• Services must comply with National Fire Protection Association (NFPA 96) standards and manufacturer specifications.

• NADCA standards are also applicable for ductwork cleaning.

• A Quality Assurance Surveillance Plan (QASP) is detailed, outlining methods of surveillance including 100% inspection, customer feedback, ratings, and documenting performance.

• Site Visit: Potential bidders are suggested to attend a scheduled site visit.

• Reporting: Cleaning reports are to be submitted electronically to the COR.

• Contractor Responsibilities: Includes providing all personnel, equipment, supplies, and services necessary for the work. Contractors must also comply with all applicable safety, health, environmental, security, and OPSEC requirements.

• Security: Includes requirements for background checks, identification badges, and compliance with installation access and security policies.

• Environmental: Includes requirements for air pollution control, asbestos-free materials, backflow prevention, recycling, and proper disposal of hazardous materials and waste.

• Safety: Contractors are solely responsible for job-site safety and must comply with OSHA standards, submit a safety plan, and adhere to specific safety requirements such as fall protection and electrical safety. Hot work permits and fire extinguisher requirements are detailed.

Solicitation / RFP / RFQ

This solicitation, issued by the Tobyhanna Army Depot, seeks offers for kitchen exhaust hoods and duct work cleaning services. The acquisition is set aside for small businesses.

• Kitchen Exhaust Hoods Cleaning: Services to be performed in accordance with Attachment I - Performance Work Statement.

• Duct Work Cleaning: Base-wide, on-call (as needed) cleaning of duct work and associated air handler equipment, in accordance with Attachment I - Performance Work Statement. This is a Time and Materials CLIN with a ceiling amount.

• Solicitation Number: W51AA126QA026

• Issue Date: April 29, 2026

• Offer Due Date: May 11, 2026, 12:00 PM

• NAICS Code: 561790 (Other Services (except Waste Management and Remediation Services))

• Size Standard: $9,000,000.00

• Contract Type: Not explicitly stated, but pricing arrangements include Firm Fixed Price and Time and Materials.

• Offerors are to complete Blocks 12, 17, 23, 24, and 30.

• Pricing is required for Attachment II - Pricing Sheet.

• Evaluation will be based on Past Performance and Price.

• Offerors are encouraged to submit their best price in the initial submission, as the government intends to award without discussions, but reserves the right to hold discussions.

• This acquisition is set aside for Small Business concerns.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering topics such as cybersecurity, payment instructions, and contract administration.

• Attachments referenced include: Attachment I - Performance Work Statement, Attachment II - Pricing Sheet, and Attachment III - Addendum to FAR 52.212-1, Instructions to Offerors.

Amendment / Modification

This document is an addendum to FAR 52.212-1 Instructions to Offerors for solicitation W51AA1-26-Q-A026.

Key points include:

• The solicitation is for a hybrid time and materials (T&M) / firm fixed price (FFP) service contract for services located at Tobyhanna Army Depot.
• Offerors must have an active SAM.gov registration and no active exclusions.
• The minimum offer acceptance period is sixty (60) days.
• The Government is not responsible for costs incurred in preparing quotations.
• Award will be based on FAR 52.212-2, Evaluation- Commercial Items.
• A site visit is scheduled for Tuesday, May 5, 2026, at 10:00 am EST at the Visitor Control Center, Scranton Gate.
• Offerors must present valid identification to access the base.
• The Contracting Officer's Representative (COR) is Scott Burti, and the Contract Specialist is Jessica McHugh.
• The Government intends to evaluate offers without further communication, so best offers should be submitted initially.
• Amendments to the solicitation will be synopsized and must be acknowledged by the offeror.
• Questions must be submitted via email to Jessica McHugh no later than four (4) calendar days prior to the required solicitation response date.
• Offer submissions must include a completed SF 1449, Attachment II- Pricing Sheet, Past Performance, acknowledged amendments, and acknowledgment of the 60-day acceptance period.
• Attached documents include Attachment I- Performance Work Statement (PWS) and Attachment II- Pricing Sheet.

This addendum provides clarifications and instructions related to the solicitation, including details on the site visit, offer submission requirements, and contact information.

Offerors are reminded of the site visit details, question submission deadline, and the required components for a complete offer submission. It emphasizes submitting the best offer initially and acknowledging all amendments.