F103--OKC VA Water Testing IDIQ (URGENT RESPONSE REQUIRED) POP: 05/01/26 - 04/30/31
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Oklahoma City VA Health Care System (OKC VA HCS), is soliciting quotes for Water Chemistry and Biology Testing Services under an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Firm-Fixed Price Task Orders. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract has a period of performance from May 1, 2026, to April 30, 2031, with a guaranteed minimum of $50,000.
Scope of Work
The contractor will provide comprehensive laboratory testing services for water chemistry and biology, including Critical Water Testing (HPC bacteria, LAL endotoxin), Legionella Testing, and Ionic Contaminants Testing. Services must comply with ANSI/AAMI ST108:2023, VHA Directive 1061, and ES-2019-001 Cooling Tower Water Systems standards. The contractor is responsible for providing all necessary materials and laboratory services; no on-site work is expected at VA campuses for testing.
Key Requirements & Deliverables
- Laboratory Certifications: Must be accredited to ISO/IEC 17025:2017, demonstrate proficiency in CDC ELITE or PHE Legionella EQA schemes, and be capable of identifying Legionella pneumophila and serogroup 1. A minimum of five consecutive years of competency is required.
- Sample Handling: Samples must be processed within 24 hours of collection.
- Reporting: Testing data and reports are due within 15 days of sample receipt at the laboratory. Digital deliverables must adhere to specific naming conventions and be formatted for direct upload into the VA’s Water Safety Management Tool (WSMT) database, particularly for Legionella results. PCR testing for Legionella is not permitted.
- Personnel: Contractor personnel requiring access to VA property for non-testing related activities (e.g., kickoff meetings) will need Personal Identity Verification (PIV) badging.
Contract Details
- Contract Type: IDIQ with Firm-Fixed Price Task Orders.
- Period of Performance: May 1, 2026 – April 30, 2031 (Base year + 4 option years).
- Guaranteed Minimum: $50,000.
- NAICS Code: 541380 (Testing Laboratories), Size Standard: $19 million.
- Place of Performance: Oklahoma City VA Health Care System, Oklahoma City, OK.
Submission & Evaluation
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be VIP-listed.
- Evaluation Factors: Technical Ability, Past Performance, Price, and Subcontracting Compliance. Award will be based on a Best Value Comparative Analysis.
- Response Deadline: April 28, 2026, at 8:00 AM Mountain Time.
- Submission Method: Electronic quotes only, sent to Shanta.Harrison@va.gov.
- Questions Deadline: April 24, 2026, at 12:00 PM Mountain Time.
- Pricing: Bidders must use the provided "Attachment 1 Water Testing - IDIQ Pricing Spreadsheet" for their proposals.